Dear MH,

 

Consultations necessary to make a decision on your request are such that a
proper response cannot be made within the original time limit.
Accordingly, the University has extended the time limit for this request
until 13 August 2021 under section 15A of the Official Information Act.

 

You have the right to make a complaint to an Ombudsman about this
extension.

 

Yours sincerely

Rebecca Ewert

General Counsel

University of Auckland

 

From: M H <[1][FOI #15961 email]>
Sent: Saturday, 3 July 2021 11:14 AM
To: legal <[2][email address]>
Subject: Official Information request - Contracting and consultant rates
2020/2021

 

Dear University of Auckland,

Could I please request a summary of hourly rates paid to consultants or
contractors over the 2020/2021 year.

The summary would be by hourly rate in multiples of 10, number of people,
and general area of business.

Yours faithfully,

M H

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[3][FOI #15961 email]

Is [4][University of Auckland request email] the wrong address for Official Information
requests to University of Auckland? If so, please contact us using this
form:
[5]https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[6]https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

-------------------------------------------------------------------

References

Visible links
1. mailto:[FOI #15961 email]
2. mailto:[email address]
3. mailto:[FOI #15961 email]
4. mailto:[University of Auckland request email]
5. https://fyi.org.nz/change_request/new?bo...
6. https://fyi.org.nz/help/officers

Dear M H,

 

I refer to your request of 3 July 2021.

 

Your request as currently framed will be very difficult to meet without
substantial collation or research. The University has two systems in which
this contract data is recorded: BonitaSoft, which records Contracts for
Service, and PeopleSoft, which records contractors engaged via recruitment
agencies. Extracting data held by total contract value in the BonitaSoft
system and converting this into hourly rate data would require excessive
staff time (an estimated 200-280 hours staff time). Extracting invoices
from the PeopleSoft system and converting these to hourly rates would also
take excessive staff time (an estimated additional 200-400 hours staff
time).

 

Unless your request is amended, we may have to refuse it under section
18(f) of the OIA ,which applies where the information cannot be made
available without substantial collation or research.

 

Please let us know before 6 August 2021 whether you are prepared to amend
or clarify your request and, if so, how. I note that you asked the
University to break the contractor hourly rate data down by general area
of business - if you are interested in a specific and narrow area of
business at the University, then we could assess whether the University
can provide the contractor data sought for that area without substantial
collation or research.

 

I note that, under the Education and Training Act 2020, the University’s
financial year is the academic year (which aligns with the calendar year).

 

Yours sincerely,

Rebecca Ewert

General Counsel

University of Auckland

 

From: Rebecca Ewert
Sent: Friday, 30 July 2021 4:40 PM
To: '[FOI #15961 email]'
<[1][FOI #15961 email]>
Subject: RE: Official Information request - Contracting and consultant
rates 2020/2021

 

Dear MH,

 

Consultations necessary to make a decision on your request are such that a
proper response cannot be made within the original time limit.
Accordingly, the University has extended the time limit for this request
until 13 August 2021 under section 15A of the Official Information Act.

 

You have the right to make a complaint to an Ombudsman about this
extension.

 

Yours sincerely

Rebecca Ewert

General Counsel

University of Auckland

 

From: M H <[2][FOI #15961 email]>
Sent: Saturday, 3 July 2021 11:14 AM
To: legal <[3][email address]>
Subject: Official Information request - Contracting and consultant rates
2020/2021

 

Dear University of Auckland,

Could I please request a summary of hourly rates paid to consultants or
contractors over the 2020/2021 year.

The summary would be by hourly rate in multiples of 10, number of people,
and general area of business.

Yours faithfully,

M H

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[4][FOI #15961 email]

Is [5][University of Auckland request email] the wrong address for Official Information
requests to University of Auckland? If so, please contact us using this
form:
[6]https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[7]https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

-------------------------------------------------------------------

References

Visible links
1. mailto:[FOI #15961 email]
2. mailto:[FOI #15961 email]
3. mailto:[email address]
4. mailto:[FOI #15961 email]
5. mailto:[University of Auckland request email]
6. https://fyi.org.nz/change_request/new?bo...
7. https://fyi.org.nz/help/officers

Dear M H,

 

I refer to your request of 3 July 2021. I note that the University
attempted to consult with you to assist you to make your request in a form
that would not require us to undertake substantial collation or research
to provide the information requested, but you did not respond. The
University has refused your request under section 18(f) of the Official
Information Act, on the ground that the information requested cannot be
provided without substantial research. Neither extending the time limit
nor imposing a charge would enable your request to be granted.

 

You have the right to make a complaint to an Ombudsman if you are
dissatisfied with this response.

 

Yours sincerely,

Rebecca Ewert

General Counsel

University of Auckland

 

From: Rebecca Ewert
Sent: Wednesday, 4 August 2021 8:59 AM
To: '[FOI #15961 email]'
<[1][FOI #15961 email]>
Subject: FW: Official Information request - Contracting and consultant
rates 2020/2021

 

Dear M H,

 

I refer to your request of 3 July 2021.

 

Your request as currently framed will be very difficult to meet without
substantial collation or research. The University has two systems in which
this contract data is recorded: BonitaSoft, which records Contracts for
Service, and PeopleSoft, which records contractors engaged via recruitment
agencies. Extracting data held by total contract value in the BonitaSoft
system and converting this into hourly rate data would require excessive
staff time (an estimated 200-280 hours staff time). Extracting invoices
from the PeopleSoft system and converting these to hourly rates would also
take excessive staff time (an estimated additional 200-400 hours staff
time).

 

Unless your request is amended, we may have to refuse it under section
18(f) of the OIA ,which applies where the information cannot be made
available without substantial collation or research.

 

Please let us know before 6 August 2021 whether you are prepared to amend
or clarify your request and, if so, how. I note that you asked the
University to break the contractor hourly rate data down by general area
of business - if you are interested in a specific and narrow area of
business at the University, then we could assess whether the University
can provide the contractor data sought for that area without substantial
collation or research.

 

I note that, under the Education and Training Act 2020, the University’s
financial year is the academic year (which aligns with the calendar year).

 

Yours sincerely,

Rebecca Ewert

General Counsel

University of Auckland

 

From: Rebecca Ewert
Sent: Friday, 30 July 2021 4:40 PM
To: '[FOI #15961 email]'
<[2][FOI #15961 email]>
Subject: RE: Official Information request - Contracting and consultant
rates 2020/2021

 

Dear MH,

 

Consultations necessary to make a decision on your request are such that a
proper response cannot be made within the original time limit.
Accordingly, the University has extended the time limit for this request
until 13 August 2021 under section 15A of the Official Information Act.

 

You have the right to make a complaint to an Ombudsman about this
extension.

 

Yours sincerely

Rebecca Ewert

General Counsel

University of Auckland

 

From: M H <[3][FOI #15961 email]>
Sent: Saturday, 3 July 2021 11:14 AM
To: legal <[4][email address]>
Subject: Official Information request - Contracting and consultant rates
2020/2021

 

Dear University of Auckland,

Could I please request a summary of hourly rates paid to consultants or
contractors over the 2020/2021 year.

The summary would be by hourly rate in multiples of 10, number of people,
and general area of business.

Yours faithfully,

M H

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[5][FOI #15961 email]

Is [6][University of Auckland request email] the wrong address for Official Information
requests to University of Auckland? If so, please contact us using this
form:
[7]https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[8]https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

-------------------------------------------------------------------

References

Visible links
1. mailto:[FOI #15961 email]
2. mailto:[FOI #15961 email]
3. mailto:[FOI #15961 email]
4. mailto:[email address]
5. mailto:[FOI #15961 email]
6. mailto:[University of Auckland request email]
7. https://fyi.org.nz/change_request/new?bo...
8. https://fyi.org.nz/help/officers