Thank you for your email. We will respond as soon as possible.

Palmerston North City Council
Customer Services
06 356 8199

Hi Terry,

 

Council refers to your request made under the Local Government Official
Information and Meetings Act 1987. Your request for information was
received by Council on  22/6/2021.

 

Under Section 13 of the above Act, Council is required, as soon as
reasonably practical, and in no case later than 20 working days after the
date of which the request is received to:

 

(a)      Decide whether the request is to be granted and, if it is to be
granted, in what manner and for what charge (if any); and

 

(b)      Give or post to the person who made the request notice of the
decision on the request.

 

For your request, the 20 working days period has been calculated as being
no later than  20/7/2021. 

 

Please note that Council is permitted to make a reasonable charge for the
cost of labour and materials involved in making the information available,
and for any costs incurred pursuant to a request to make the information
available urgently. If a charge is to be imposed, you will be advised
before your request is processed. 

 

Please also note that if Council declines your request in whole or part,
or if a charge is imposed for the supply of information, you have the
right to have the Council’s decision reviewed by the Office of the
Ombudsman.  The Office of the Ombudsman can be contacted at:

 

The Office of the Ombudsman

PO Box 10-152

The Terrace

Wellington 6143

 

 

Regards,

 

Merle Lavin

 

on behalf of :

Desiree Harvey
Legal Counsel
Kaitohutohu Ture
Palmerston North City Council

Merle Lavin
Democracy & Governance Support Officer

Palmerston North City Council
[1][IMG] Te Marae o Hine − 32 The Square
Private Bag 11034, Palmerston North 4442

06 356 8199

[2]pncc.govt.nz

 

 

 

-----Original Message-----
From: "Terry Thomas" <[3][FOI #15850 email]>
Sent: Monday, 21 June 2021 5:22 pm
To: "Palmerston North City Council Info" <[4][email address]>
Subject: Official Information request - All information relating to SUFW
event

Dear Palmerston North City Council,

I want all communications, reports, notes, agendas, meeting attendance
lists, minutes, advice and decision documents relating to the Speak Up for
Women event planned for June at the Central Library or any other council
owned or operated location. This should include any information made,
sent, received, or commissioned by council staff and/or councillors.

For the avoidance of doubt, this should also include but not be limited to
notes of all phone calls, meetings, any text messages, emails, instant
messages, notes in note books or any other medium or form, and phone logs.

It can exclude form responses such as automated emails.

Yours faithfully,

Terry Thomas

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[5][FOI #15850 email]

Is [6][Palmerston North City Council request email] the wrong address for Official Information
requests to Palmerston North City Council? If so, please contact us using
this form:
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Disclaimer: This message and any reply that you make will be published on
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If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

-------------------------------------------------------------------

References

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2. https://www.pncc.govt.nz/
3. mailto:[FOI #15850 email]
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hide quoted sections

Dear Terry

Thank you for your request for information. We have accepted your request and are in the process of compiling the information. We are extending the time limit in accordance with s14(1)(a)&(b) Local Government Official Information and Meetings Act 1987, given the range of media sought in the request. We anticipate we will be able to respond by Wednesday 3 August 2021.

If you wish the response to be reviewed, you can refer the matter to the Office of the Ombudsman, P.O Box 10-152, The Terrace, Wellington 6143.

Regards,

Merle Lavin

on behalf of :
Desiree Harvey
Legal Counsel
Kaitohutohu Ture
Palmerston North City Council

Merle Lavin
Democracy & Governance Support Officer

Palmerston North City Council
Te Marae o Hine − 32 The Square
Private Bag 11034, Palmerston North 4442

06 356 8199

pncc.govt.nz

Details: LGOIMA - Terry Thomas - requesting all information relating to Speak Up for Women event - I want all communications, reports, notes, agendas, meeting attendance lists, minutes, advice and decision documents relating to the Speak Up for Women event planned for June at the Central Library or any other council owned or operated location. This should include any information made, sent, received, or commissioned by council staff and/or councillors.

For the avoidance of doubt, this should also include but not be limited to notes of all phone calls, meetings, any text messages, emails, instant messages, notes in note books or any other medium or form, and phone logs. It can exclude form responses such as automated emails. - due date 20/7/21

[https://www.pncc.govt.nz/sig/PNCC_TM-STA... <https://www.pncc.govt.nz>
Merle Lavin <https://www.publicservice.govt.nz/our-wo...>
Democracy & Governance Support Officer

Palmerston North City Council
Te Marae o Hine − 32 The Square
Private Bag 11034, Palmerston North 4442

06 356 8199

pncc.govt.nz<https://www.pncc.govt.nz>

[https://www.pncc.govt.nz/sig/Dog_Registr... <https://www.pncc.govt.nz/signature>

Dear Terry

 

Thank you for your request for information.  We note your request was for:

 

I want all communications, reports, notes, agendas, meeting attendance
lists, minutes, advice and decision documents relating to the Speak Up for
Women event planned for June at the Central Library or any other council
owned or operated location. This should include any information made,
sent, received, or commissioned by council staff and/or councillors. 

 

We have compiled the information available attached. 

 

There are no minutes, text messages, advice, reports or decision documents
outside what has been compiled.  Please note the information provided has
been redacted where indicated in the attachments:

 

o in accordance with s7(2)(a) Local Government Official Information and
Meetings Act 1987, to protect the privacy of individuals, in
particular the names of Council officers and members of the public. 
Please note that in making this decision, it is considered that
disclosure may cause harm to Council’s ability to meet its Health and
Safety obligations as an employer, and its ability to engage with the
public on matters of interest to the community.  We consider that the
public interest considerations favouring disclosure do not outweigh
the grounds for withholding in this instance.

 

o in accordance with s7(2)(c)(i) Local Government Official Information
and Meetings Act 1987, in particular to withhold the names and
information identifying community organisation/s.  In making this
decision, it was considered that disclosure may cause harm to
Council’s ability to receive information in confidence from community
organisations.  We consider that the public interest considerations
favouring disclosure in this instance do not outweigh the grounds for
withholding.

 

o In addition to the above, the agenda provided has been redacted as the
information is not relevant to your request. 

 

o We have not provided legally privileged communication with lawyers
which is withheld in accordance with s7(2)(g) Local Government
Information and Meetings Act 1987

If you wish the response to be reviewed, you can refer the matter to the
Office of the Ombudsman, P.O Box 10-152, The Terrace, Wellington 6143.
More information available at [1]www.ombudsman.parliament.nz.

 

Regards,

 

Merle Lavin

 

on behalf of :

Desiree Harvey
Legal Counsel
Kaitohutohu Ture
Palmerston North City Council

 

 

Merle Lavin
Democracy & Governance Support Officer
Palmerston North City Council
Te Marae o Hine − 32 The Square
[2][IMG] Private Bag 11034, Palmerston North 4442

06 356 8199

[3]pncc.govt.nz

[4][IMG]

References

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