Auckland Council & Incident on Harbour Bridge: 30 May 2021

Matthew Hooton made this Official Information request to Auckland Council

Response to this request is long overdue. By law Auckland Council should have responded by now (details and exceptions). You can complain to the Ombudsman.

From: Matthew Hooton

Dear Auckland Council,

Under the LGOIMA, I request all information held by Auckland Council about the incident on Auckland Harbour Bridge on Sunday 30 May, prior to, during and after the incident. (This media report refers: https://www.nzherald.co.nz/nz/cycling-pr... )

In particular, I am interested in what advance warning Auckland Council or any of its elected councillors, IMSB members, employees, consultants or other agents had of the incident, and what actions were taken to encourage, deter, facilitate or prevent the incident.

However, please note that my request is broad, and includes all information as stated.

Yours sincerely

Matthew Hooton

Link to this

From: Official Information
Auckland Council


Attachment LGOIMA and Privacy Information Sheet 2017.pdf
265K Download View as HTML


Dear Matthew,

 

Thank you for your request for information about the Auckland Harbour
Bridge incident.

 

I have attached an information sheet on our processes and requirements
under the Local Government Official Information and Meetings Act 1987.

 

We will respond to your request as soon as possible and in any event no
later than 20 working days after the day your request was received. 

 

If you have further questions please feel free to contact Jenny Hua
([1][email address]) on 09 301 0101, quoting reference
8140008694.

Kind regards,

The Privacy and LGOIMA team

Auckland Council

 

From: Matthew Hooton <[FOI #15619 email]>
Sent: Monday, 31 May 2021 4:08 pm
To: Official Information <[email address]>
Subject: Official Information request - Auckland Council & Incident on
Harbour Bridge: 30 May 2021

 

Dear Auckland Council,

 

Under the LGOIMA, I request all information held by Auckland Council about
the incident on Auckland Harbour Bridge on Sunday 30 May, prior to, during
and after the incident. (This media report refers:
[2]https://www.nzherald.co.nz/nz/cycling-pr...
)

 

In particular, I am interested in what advance warning Auckland Council or
any of its elected councillors, IMSB members, employees, consultants or
other agents had of the incident, and what actions were taken to
encourage, deter, facilitate or prevent the incident.

 

However, please note that my request is broad, and includes all
information as stated.

 

Yours sincerely

 

Matthew Hooton

 

-------------------------------------------------------------------

 

This is an Official Information request made via the FYI website.

 

Please use this email address for all replies to this request:

[3][FOI #15619 email]

 

Is [4][Auckland Council request email] the wrong address for
Official Information requests to Auckland Council? If so, please contact
us using this form:

[5]https://fyi.org.nz/change_request/new?bo...

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[6]https://fyi.org.nz/help/officers

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

 

show quoted sections

Link to this

From: Jenny Hua
Auckland Council

Dear Matthew,

 

Further to our email to you on 4 June 2021, acknowledging your request. 

 

We have consider your request for all information held by Auckland Council
about the incident on Auckland Harbour Bridge. We are unable to grant your
request in its current form because the information requested will require
substantial collation and research.

 

In order to proceed your request with relevant council departments or
teams, can you please refine your request by:

 

 1. Specify the particular timeframe of the request by days (such as
between 27 May and 3 June 2021) so we can focus on collating
meaningful information generated during a reasonable timeframe.; and
 2. Restricting the scope of the request by focussing on any particular
council departments or teams or staff member (if you have some names)
- I understand that you are interested in information relating to
advance warning of the incident and actions taken to encourage, deter,
facilitate or prevent the incident. However, we are unable to collate
this information from all departments, elected councillors, IMSB
members, employees and consultants as this would require substantial
collation; or
 3. If you are interested in any particular information about this matter,
please specify as we might be able to locate this information for you.

  

Please let me know how you wish to proceed by the 15th June 2021 and we
will reconsider your request. Otherwise it is likely that this request
will be refused under section 17(f) of the Local Government
Official Information and Meetings Act 1987, being that the information
requested cannot be made available without substantial collation or
research.

 

Please note, any clarification or amendment of a request is considered to
be a new request for the purpose of calculating the maximum statutory
timeframe for response—see section 13(7) of the LGOIMA. 

 

If you have any other questions, please do not hesitate to contact me
regarding this request.

 

Thank you for your time.

 

Regards

Jenny Hua | Senior Privacy & Official Information Business Partner
Governance Services | Auckland Council
Ph 09 301 0101
Auckland Council, 135 Albert Street, Auckland
Visit our website: [1]www.aucklandcouncil.govt.nz

 

From: Divya Raghubar On Behalf Of Official Information
Sent: Friday, 4 June, 2021 09:42 AM
To: 'Matthew Hooton' <[FOI #15619 email]>
Subject: LGOIMA - 8140008694 - Auckland Harbour Bridge Incident

 

Dear Matthew,

 

Thank you for your request for information about the Auckland Harbour
Bridge incident.

 

I have attached an information sheet on our processes and requirements
under the Local Government Official Information and Meetings Act 1987.

 

We will respond to your request as soon as possible and in any event no
later than 20 working days after the day your request was received. 

 

If you have further questions please feel free to contact Jenny Hua
([2][email address]) on 09 301 0101, quoting reference
8140008694.

Kind regards,

The Privacy and LGOIMA team

Auckland Council

 

From: Matthew Hooton <[3][FOI #15619 email]>
Sent: Monday, 31 May 2021 4:08 pm
To: Official Information <[4][email address]>
Subject: Official Information request - Auckland Council & Incident on
Harbour Bridge: 30 May 2021

 

Dear Auckland Council,

 

Under the LGOIMA, I request all information held by Auckland Council about
the incident on Auckland Harbour Bridge on Sunday 30 May, prior to, during
and after the incident. (This media report refers:
[5]https://www.nzherald.co.nz/nz/cycling-pr...
)

 

In particular, I am interested in what advance warning Auckland Council or
any of its elected councillors, IMSB members, employees, consultants or
other agents had of the incident, and what actions were taken to
encourage, deter, facilitate or prevent the incident.

 

However, please note that my request is broad, and includes all
information as stated.

 

Yours sincerely

 

Matthew Hooton

 

-------------------------------------------------------------------

 

This is an Official Information request made via the FYI website.

 

Please use this email address for all replies to this request:

[6][FOI #15619 email]

 

Is [7][Auckland Council request email] the wrong address for
Official Information requests to Auckland Council? If so, please contact
us using this form:

[8]https://fyi.org.nz/change_request/new?bo...

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[9]https://fyi.org.nz/help/officers

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

 

show quoted sections

Link to this

From: Matthew Hooton

Dear Jenny Hua,

Thank you for your reply.

Please limit my request to:

1. the period 12.01 am Monday 17 May to 11.59 pm Tuesday 2 June; and

2. the following people:
i) the mayor and mayor's office staff;
ii) elected councillors and their staff (if any);
iii) Jim Stabback and his office staff;
iv) the Executive Leadership team and any other direct reports to Jim Stabback;
v) office staff (such as EAs, PAs and personal advisors) of those in (iv) above; and
vi) direct reports to those in (iv) above.

Except as they may be captured by 2 above, I do not require information:
a) held only by Council staff at levels 4 or below and not escalated to one of those above;
b) held only by IMSB, Local Boards or CCOs. and not passed on to one of those above; or
c) obtained only from monitoring of the mainstream media.

Thank you.

Yours sincerely

Matthew Hooton

Link to this

From: Jenny Hua
Auckland Council

Dear Matthew,

 

Thank you for your reply and the refined request.

 

I'm sorry that we will not be able to provide you the information today as
we are still processing information for your request including third party
consultation. Therefore, Auckland Council is extending the time limit for
responding to your request under section 14 of the Local Government
Official Information and Meetings Act 1987 (LGOIMA). We will reply to your
request by 4 August 2021. Please note this is a maximum response time and
we will endeavour to respond as soon as we can.

 

The reason for this extension is:

 

- Consultations necessary to make a decision on the request are ongoing
and a proper response to the request cannot reasonably be made within the
original time limit.

 

Please note you have the right to request a review of this extension from
the Ombudsman.

 

If you have any questions please let me know.

 

Kind regards

Jenny Hua | Senior Privacy & Official Information Business Partner
Governance Services | Auckland Council
Ph 09 301 0101
Auckland Council, 135 Albert Street, Auckland
Visit our website: [1]www.aucklandcouncil.govt.nz

 

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Link to this

From: Matthew Hooton

Dear Jenny Hua,

Thank you for your message.

Under the Act, please advise who the consultations are with, what they are about, why they are necessary, and why they will take you another month, even through you are already over the statutory deadline.

Yours sincerely,

Matthew Hooton

Link to this

From: Jenny Hua
Auckland Council

Hi Matthew,

My apologies for the delayed reply. I'm writing to provide you with some updates about this response.

Based on the information that we have collected, it appears that some email correspondences were from the members of the public. We consider it's necessary to consult with any relevant third party before releasing the information as it would allow them to raise any concerns that they may have.

While I was reviewing information for your request, I also noticed there are gaps in the correspondence that I already received, so I had to double-check with the relevant teams to ensure that we have covered everyone within the scope of your request, which has caused further delays.

I acknowledge the frustration this may cause, but I will continue to work with the departments to provide you with a response as soon as I can.

We appreciate your patience while we are working on your request. If you have any questions please let me know.

Kind regards
Jenny Hua | Senior Privacy & Official Information Business Partner
Governance Services | Auckland Council
Ph 09 301 0101
Auckland Council, 135 Albert Street, Auckland
Visit our website: www.aucklandcouncil.govt.nz

show quoted sections

Link to this

From: Matthew Hooton

Dear Jenny Hua,

What is the estimated date you will reply to this request? It is now significantly overdue.

Yours sincerely,

Matthew Hooton

Link to this

Things to do with this request

Anyone:
Auckland Council only: