Extract of data from OIA Tracking System
Shane Gibson made this Official Information request to Ministry of Health
The request was partially successful.
From: Shane Gibson
Dear Ministry of Health,
Please provide an extract of data from the system you currently use to track information requests submitted under the Official Information Act 1982.
The extract should be in a machine readable form. This means either via a publicly accessible API or file in csv or JSON format.
The extract should have the following details in a single row for each request that was submitted:
- The title of the request.
- The date your organisation received the request
- The date of the final response from your organisation to that request, or the date you closed the request
To reduce the effort required by your organisation I am requesting records for the date range that the data is available in your OIA tracking system. For example if your OIA tracking system only holds two years of records then I am requesting data for those two years.Yours faithfully,
Shane Gibson
Ministry of Health
Kia ora
Thank you for your request for official information received 13 July 2020
for:
Please provide an extract of data from the system you currently use to
track information requests submitted under the Official Information Act
1982.
The extract should be in a machine readable form. This means either via a
publicly accessible API or file in csv or JSON format.
The extract should have the following details in a single row for each
request that was submitted:
- The title of the request.
- The date your organisation received the request
- The date of the final response from your organisation to that request,
or the date you closed the request
To reduce the effort required by your organisation I am requesting records
for the date range that the data is available in your OIA tracking system.
For example if your OIA tracking system only holds two years of records
then I am requesting data for those two years.
The Ministry's reference number for your request is: H202005142.
As required under the Official Information Act 1982 we will endeavour to
respond to your request no later than 10 August 2020, being 20 working
days after the day your request was received.
If we are unable to respond to your request within this time frame, we
will notify you of an extension of that time frame.
If you have any queries related to this request, please do not hesitate to
get in touch.
Ngā mihi
OIA Services
Government Services
Office of the Director-General
Ministry of Health
E: [email address]
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attachments may contain information that is IN-CONFIDENCE and subject to
legal privilege.
If you are not the intended recipient, do not read, use, disseminate,
distribute or copy this message or attachments.
If you have received this message in error, please notify the sender
immediately and delete this message.
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Ministry of Health
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7K
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H202005142.pdf
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Appendix One.pdf
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Kia ora Shane
Please find attached a letter regarding your request for information.
Ngā mihi
OIA Services
Government Services
Office of the Director-General
Ministry of Health
E: [email address]
****************************************************************************
Statement of confidentiality: This e-mail message and any accompanying
attachments may contain information that is IN-CONFIDENCE and subject to
legal privilege.
If you are not the intended recipient, do not read, use, disseminate,
distribute or copy this message or attachments.
If you have received this message in error, please notify the sender
immediately and delete this message.
****************************************************************************
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This e-mail message has been scanned for Viruses and Content and cleared
by the Ministry of Health's Content and Virus Filtering Gateway
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Mark Hanna left an annotation ()
It's very disappointing to see that the Ministry of Health has ignored their obligations under section 16 of the OIA here. You were clear in that your preferred format for receiving the information was "in a machine readable form. This means either via a publicly accessible API or file in csv or JSON format."
This is clearly not served by releasing the information as a watermarked PDF. They also have not provided a reason for not releasing the information in the format you prefer, which is a requirement under s16(3) of the OIA.
I recommend you write to the Ministry of Health to remind them of your preferred format, and of their obligation to provide the information in this way unless they can give a reason as allowed under s16(2) explaining why this could not be done. I would also recommend that you consider lodging a complaint with the Office of the Ombudsman regarding this failure.
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