Extract of data from OIA Tracking System

Shane Gibson made this Official Information request to Department of Corrections

Currently waiting for a response from Department of Corrections, they must respond promptly and normally no later than (details and exceptions).

From: Shane Gibson

Dear Department of Corrections,

Please provide an extract of data from the system you currently use to track information requests submitted under the Official Information Act 1982.

The extract should be in a machine readable form. This means either via a publicly accessible API or file in csv or JSON format.

The extract should have the following details in a single row for each request that was submitted:

- The title of the request.

- The date your organisation received the request

- The date of the final response from your organisation to that request, or the date you closed the request

To reduce the effort required by your organisation I am requesting records for the date range that the data is available in your OIA tracking system. For example if your OIA tracking system only holds two years of records then I am requesting data for those two years.

Yours faithfully,

Shane Gibson

Link to this

From: Info@Corrections
Department of Corrections

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Kia ora,


Thank you for your email of 11 JULY 2020 requesting information relating
to extract of data from OIA Tracking System.


Please be advised your request has been received, and will be considered
under the Official Information Act 1982.


Please note that our response letter to you (with your personal details
redacted), and any enclosed documents, may be published on Corrections’


Ngâ mihi | Kind regards,

Ministerial Services

Department of Corrections, Ara Poutama Aotearoa

a: National Office, Freyberg Building, 20 Aitken Street, Wellington, 6011

[1][IMG] [2][IMG] [3][IMG] [4][IMG] [5][IMG]




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From: Info@Corrections
Department of Corrections

Attachment C124254 SENS OIA Shane Gibson Correspondence from Corrections.pdf
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Kia ora

Please find the attached correspondence from Corrections.

Kind Regards,

Ministerial Services
Department of Corrections, Ara Poutama Aotearoa
a: National Office, Freyberg Building, 20 Aitken Street, Wellington, 6011

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From: Shane Gibson

Dear Info@Corrections,

Please amend my request to limit it to 12 months of OIA requests.

Please include all fields requested including the Title field. I understand that PII data in these titles will be redacted.

Yours sincerely,

Shane Gibson

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Shane Gibson left an annotation ()

Waited the full 20 days before responding asking me to clarify my request.

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From: Info@Corrections
Department of Corrections



Thank you for contacting the Department of Corrections; this is an
automatic reply to confirm we have received your email – please do not
reply to this email.


Please note we are currently operating on a limited capacity and your
email might not be responded to immediately.


If your query is about Corrections’ response to COVID-19, including
visiting prisons or our management of prisoners and offenders in the
community, please check our FAQs using the link below:



If you wish to get in touch with a prisoner, note that each prison has an
email address you can write to:


If you wish to contact the prison directly, please refer to the contact
details on our website:



Depending on the nature of your request you may not receive an official
response for up to 20 working days.


Be assured we will endeavour to respond to you as quickly as possible.


If you are a friend or family member of someone in prison, you can find
some useful information [4]here.


If you are requesting information we are required to comply with the
Privacy Act 1993, the Official Information Act 1982 and the Victims Rights
Act 2002. This may include seeking consent from the prisoner to release
their information to you.


If you are a victim, you will find information about the Victim
Notification Register on our website [5]here.


If you are emailing regarding a media query, please contact
[6][email address]


Our website, [7]https://www.corrections.govt.nz/ provides up to date news
and information about our work, you can also follow us on [8]Facebook and


Kind regards,

The Ministerial Services Team

[10][Department of Corrections request email]

information in this message is the property of the New Zealand Department
of Corrections. It is intended only for the person or entity to which it
is addressed and may contain privileged or in confidence material. Any
review, storage, copying, editing, summarising, transmission,
retransmission, dissemination or other use of, by any means, in whole or
part, or taking any action in reliance upon, this information by persons
or entities other than intended recipient are prohibited. If you received
this in error, please contact the sender and delete the material from all


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