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Extract of data from OIA Tracking System

Shane Gibson made this Official Information request to New Zealand Police

This request has an unknown status. We're waiting for Shane Gibson to read a recent response and update the status.

From: Shane Gibson

Dear New Zealand Police,

Please provide an extract of data from the system you currently use to track information requests submitted under the Official Information Act 1982.

The extract should be in a machine readable form. This means either via a publicly accessible API or file in csv or JSON format.

The extract should have the following details in a single row for each request that was submitted:

- The title of the request.

- The date your organisation received the request

- The date of the final response from your organisation to that request, or the date you closed the request

To reduce the effort required by your organisation I am requesting records for the date range that the data is available in your OIA tracking system. For example if your OIA tracking system only holds two years of records then I am requesting data for those two years.

Yours faithfully,

Shane Gibson

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New Zealand Police

Dear Mr Gibson
 
I acknowledge receipt of your Official Information Act (OIA) request
below, received by NZ Police on 14 July 2020.
 
Your request is being actioned pursuant to the Act.
 
Kind regards
Fiona
Ministerial Services
PNHQ

-----"Shane Gibson" <[FOI #13303 email]>
wrote: -----
To: "OIA/LGOIMA requests at New Zealand Police"
<[New Zealand Police request email]>
From: "Shane Gibson" <[FOI #13303 email]>
Date: 14/07/2020 08:41AM
Subject: Official Information request - Extract of data from OIA Tracking
System

Dear New Zealand Police,
Please provide an extract of data from the system you currently use to
track information requests submitted under the Official Information Act
1982.
The extract should be in a machine readable form. This means either via a
publicly accessible API or file in csv or JSON format.
The extract should have the following details in a single row for each
request that was submitted:
- The title of the request.
- The date your organisation received the request
- The date of the final response from your organisation to that request,
or the date you closed the request
To reduce the effort required by your organisation I am requesting records
for the date range that the data is available in your OIA tracking system.
For example if your OIA tracking system only holds two years of records
then I am requesting data for those two years.
Yours faithfully,
Shane Gibson
-------------------------------------------------------------------
This is an Official Information request made via the FYI website.
Please use this email address for all replies to this request:
[FOI #13303 email]
Is [New Zealand Police request email] the wrong address for Official
Information requests to New Zealand Police? If so, please contact us using
this form:
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Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
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If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

show quoted sections

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New Zealand Police

Dear Mr Gibson
I refer to your request of 14 July 2020 for an extract of data from the
system used by Police to track Official Information Act (OIA) requests. 

The purpose of this letter is to notify you that Police require an
extension of time in which to respond to your request, pursuant to section
15A(1)(a) of the Official Information Act 1982, as the request
necessitates a search through a large quantity of information and meeting
the original time limit would unreasonably interfere with the operations
of NZ Police.

Police require until 28 August 2020 to provide a substantive response to
your request. 

You have the right to complain to the Office of the Privacy Commissioner
about this extension.
Kind regards

Fiona
Ministerial Services
PNHQ

===============================================================

WARNING

The information contained in this email message is intended for the
addressee only and may contain privileged information. It may also be
subject to the provisions of section 50 of the Policing Act 2008, which
creates an offence to have unlawful possession of Police property. If you
are not the intended recipient of this message or have received this
message in error, you must not peruse, use, distribute or copy this
message or any of its contents.

Also note, the views expressed in this message may not necessarily reflect
those of the New Zealand Police. If you have received this message in
error, please email or telephone the sender immediately

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New Zealand Police


Attachment Gibson Shane IR 01 20 20636 OIA Response Letter.pdf
200K Download View as HTML

Attachment Gibson Shane IR 01 20 20636 IRT Data Extract.csv.txt
2.3M Download View as HTML


Dear Mr Gibson
 
Please find attached the NZ Police response to your OIA received on 14
July 2020.
 
Kind regards
Fiona
Ministerial Services
PNHQ
 
 

===============================================================

WARNING

The information contained in this email message is intended for the
addressee only and may contain privileged information. It may also be
subject to the provisions of section 50 of the Policing Act 2008, which
creates an offence to have unlawful possession of Police property. If you
are not the intended recipient of this message or have received this
message in error, you must not peruse, use, distribute or copy this
message or any of its contents.

Also note, the views expressed in this message may not necessarily reflect
those of the New Zealand Police. If you have received this message in
error, please email or telephone the sender immediately

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Mark Hanna left an annotation ()

It's a shame Police have chosen to communicate their decision using an inaccessible image-based PDF. They've provided response letters in an accessible format plenty of times in the past, which is best practice, but often they've had to be asked explicitly to provide them in an accessible format.

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