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Extract of data from OIA Tracking System

Shane Gibson made this Official Information request to Ministry of Foreign Affairs and Trade

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From: Shane Gibson

Dear Ministry of Foreign Affairs and Trade,

Please provide an extract of data from the system you currently use to track information requests submitted under the Official Information Act 1982.

The extract should be in a machine readable form. This means either via a publicly accessible API or file in csv or JSON format.

The extract should have the following details in a single row for each request that was submitted:

- The title of the request.

- The date your organisation received the request

- The date of the final response from your organisation to that request, or the date you closed the request

To reduce the effort required by your organisation I am requesting records for the date range that the data is available in your OIA tracking system. For example if your OIA tracking system only holds two years of records then I am requesting data for those two years.

Yours faithfully,

Shane Gibson

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From: ENQUIRIES
Ministry of Foreign Affairs and Trade

[UNCLASSIFIED]

Thank you for your enquiry,

 

A large number of Ministry staff are currently working on issues relating
to the impact of COVID-19, which is putting pressure on business as usual
work, however we are doing our best to action all requests as quickly as
possible.

We advise that New Zealanders do not travel overseas at this time due to
the outbreak of COVID-19, associated health risks and travel restrictions.
Due to the difficulty travellers are experiencing returning home, we
encourage New Zealanders overseas to take steps to stay safely where they
are. See the SafeTravel website for more information, including advice for
those who are staying put and steps you should take if you still want to
try to return home. We encourage all New Zealanders overseas to register
their details with SafeTravel for important updates.

For information on New Zealand’s border measures and self-isolation
requirements on return to New Zealand, visit the Ministry of Health and
Immigration New Zealand websites. 

New Zealanders seeking consular assistance overseas can contact their
nearest New Zealand Embassy or Consulate. Contact details are listed in
each country page on the SafeTravel website. For urgent consular
assistance after-hours, please contact +64 99 20 20 20 (monitored 24 hours
a day).

o For urgent consular issues, or if you are a New Zealand citizen
overseas needing assistance, please email [email address]

o For enquiries regarding New Zealand Scholarships, please use the
scholarships enquiries form available at:
[1]https://scholarship.force.com/CommunityF.... We will not
respond to scholarship enquiries sent to this mailbox.

o HR or Jobs at MFAT – visit the Ministry of Foreign Affairs and Trade
website; vacancies:
[2]https://www.mfat.govt.nz/en/about-us/wor...
o MFAT Graduate Programme - send all enquiries to:
[email address]

o Visas for New Zealand are issued by Immigration New Zealand. For
information on visas and travelling to New Zealand, please see their
website: [3]www.immigration.govt.nz

o For information on Visas for Other Countries please contact the
relevant foreign representative to New Zealand. A full list can be
found on our website: [4]www.mfat.govt.nz/en/embassies/

o Passports are issued by the Department of Internal Affairs. Please see
their website for more information: [5]www.passports.govt.nz

o Citizenship – please contact the Citizenship section of the Department
of Internal Affairs: [6]www.dia.govt.nz/New-Zealand-citizenship

o Authentication of documents – please contact the Authentication
section of the Department of Internal Affairs:
[7]www.dia.govt.nz/document-authentication

o For information on bringing goods into New Zealand, please see the New
Zealand Customs website: [8]www.customs.govt.nz

o Linked with NZ suppliers or companies – please contact New Zealand
Trade and Enterprise: [9]www.nzte.govt.nz

 

For all other enquiries you can expect a response in due course.

 

Kind regards,

 

MFAT Enquiries
New Zealand Ministry of Foreign Affairs & Trade | Manatû Aorere
195 Lambton Quay, Private Bag 18901
Wellington 6160
New Zealand
[10]www.mfat.govt.nz | [11]www.safetravel.govt.nz

 

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From: ESD
Ministry of Foreign Affairs and Trade

[UNCLASSIFIED]

Dear Shane Gibson

Thank you for your OIA request, this email confirms receipt and advises that your request has been sent to the appropriate division for response.

Please note that our response letter to you (with your personal details redacted), and any enclosed documents, may be published on the Ministry’s website.

Kind regards

Executive Services Division
New Zealand Ministry of Foreign Affairs & Trade | Manatû Aorere

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Link to this

From: ESD
Ministry of Foreign Affairs and Trade


Attachment OIA 27066 Shane Gibson re scoping letter 23 July 2020.pdf
235K Download View as HTML


[UNCLASSIFIED]

Dear Shane Gibson,

Please see the attached correspondence regarding your recent OIA request.

Kind regards

Executive Services Division
New Zealand Ministry of Foreign Affairs & Trade | Manatū Aorere
 
T +64 4 439 8000   E  [email address]  

www.mfat.govt.nz | www.safetravel.govt.nz

195 Lambton Quay, Private Bag 18901
Wellington 6160
New Zealand
www.mfat.govt.nz | www.embassy.govt.nz | www.aid.govt.nz | www.safetravel.govt.nz

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Link to this

From: Shane Gibson

Dear ESD,

Thank you for seeking clarification.

The Title or Subject of the request is an important piece of the information I require as part of the research I am undertaking.

I would prefer to have a subset of this information (for example the last 12 months of requests) with the subject line included (with PII data redacted of course), rather than a larger volume (for example 5 years) of data without the subject line being included.

Yours sincerely,

Shane Gibson

Link to this

From: ESD
Ministry of Foreign Affairs and Trade

[UNCLASSIFIED]
Dear Shane Gibson,
 
Thank you for clarifying your request.  We will proceed to review our data
set for the last year, including the title field.
 
As per section 15(1AA) of the OIA, your request is deemed to have been
received on 23 July 2020, regardless we will attempt to respond as soon as
possible.
 
Kind regards
 
Executive Services Division
New Zealand Ministry of Foreign Affairs & Trade | Manatū Aorere
 
T +64 4 439 8000   E  [email address]  
 
[1]www.mfat.govt.nz | [2]www.safetravel.govt.nz
 
195 Lambton Quay, Private Bag 18901
Wellington 6160
New Zealand
[3]www.mfat.govt.nz | [4]www.embassy.govt.nz | [5]www.aid.govt.nz |
[6]www.safetravel.govt.nz
 

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Link to this

From: ESD
Ministry of Foreign Affairs and Trade


Attachment OIA 27066 Shane Gibson Release information.csv.txt
12K Download View as HTML

Attachment OIA 27066 Shane Gibson Response Letter.pdf
302K Download View as HTML


[UNCLASSIFIED]

Dear Shane Gibson,

Please see the attached correspondence regarding your recent OIA request.

Kind regards

Executive Services Division
New Zealand Ministry of Foreign Affairs & Trade | Manatū Aorere

T +64 4 439 8000 E [email address]

www.mfat.govt.nz | www.safetravel.govt.nz

195 Lambton Quay, Private Bag 18901
Wellington 6160
New Zealand
www.mfat.govt.nz | www.embassy.govt.nz | www.aid.govt.nz | www.safetravel.govt.nz

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