Dear Donna,

 

Acknowledgement of Request for Information

 

Thank you for your email dated 11 October 2018, requesting information
regarding reports and meetings minutes for the new Wellington Bus Network.

 

Your request is being followed-up and a reply will be sent to you shortly.

 

Yours sincerely,

 

Darrell Young

 

 

for

Luke Troy

General Manager

Strategy

Greater Wellington Regional Council

 

 

ATTENTION: This correspondence is confidential and intended for the named
recipient(s) only. If you are not the named recipient and receive this
correspondence in error, you must not copy, distribute or take any action
in reliance on it and you should delete it from your system and notify the
sender immediately. Unless otherwise stated, any views or opinions
expressed are solely those of the author, and do not represent those of
the organisation.

Hello Donna

 

Thank you for your request for information.  As it stands, your request is
for a substantial amount of information.  Would you be able to contact me
so that we are able to discuss your request.

 

Regards

 

Margaret

 

Margaret Meek | Business Advisor, Public Transport
GREATER WELLINGTON REGIONAL COUNCIL
Te Pane Matua Taiao

15 Walter St, Te Aro | PO Box 11646, Manners St, Wellington 6142
T: 04 830 4393 | [1]www.gw.govt.nz

 

 

 

From: GWRC [mailto:[email address]]
Sent: Thursday, 11 October 2018 5:44 p.m.
To: Records
Subject: FW: Official Information request - Reports and Meetings Minutes
for new Wellington Bus Network [#14168A]

 

-----Original Message-----
From: [FOI #8853 email]
Sent: Thursday, 11 October 2018 5:16:35 PM
To: "OIA/LGOIMA requests at Wellington Regional Council"
Subject: Official Information request - Reports and Meetings Minutes for
new Wellington Bus Network
Dear Wellington Regional Council,

Can I have a copy of all the regular (eg monthly) project update reports
from the Wellington Bus Network Implementation Project Director to GWRC
management from October 2017 until now ?

Can I have a copy of all the reports and presentations to the GWRC
Executive Management Team meetings about the Wellington Bus Network from
October 2017 until now ?

Can I also have a copy of the meeting minutes related to the above ?

Can I have a copy of any and all bus timetable changes made since the
new Wellington Bus Service started on the 15th of July ?

Yours faithfully,

Donna Smith

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[FOI #8853 email]

Is [Wellington Regional Council request email] the wrong address for Official Information requests
to Wellington Regional Council? If so, please contact us using this
form:
https://fyi.org.nz/change_request/new?bo...

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please ask your web manager to link to us from your organisation's OIA
or LGOIMA page.

-------------------------------------------------------------------

ATTENTION: This correspondence is confidential and intended for the named
recipient(s) only. If you are not the named recipient and receive this
correspondence in error, you must not copy, distribute or take any action
in reliance on it and you should delete it from your system and notify the
sender immediately. Unless otherwise stated, any views or opinions
expressed are solely those of the author, and do not represent those of
the organisation.

References

Visible links
1. http://www.gw.govt.nz/

hide quoted sections

Hello Donna

Thank you for your email. There are approximately 1,000 pages work of information relating to reports and meeting minutes for the time period you have requested. We will need to review each document to determine what information needs to be withheld in accordance with the Local Government Official Information and Meetings Act 1987. Please note that it is likely that a large portion of the information you have requested will need to be withheld in accordance with sections 7(2)h) and 7(2)(f)(i) on the grounds that withholding the information is necessary to enable any local authority holding the information to carry out, without prejudice or disadvantage, commercial activities; and to maintain the effective conduct of public affairs through the free and frank expression of opinions by or between or to members or officers or employees of any local authority.

Timetable changes which are planned to be made can be found in section 5 of Report 18.457, which can be found here:
http://www.gw.govt.nz/committee-meetings...

Should you still require all the documents requests we will likely seek a time extension and/or consider charging you for the supply of information to you.

Please contact me directly should you wish to discuss your request further.

Regards

Margaret

Margaret Meek | Business Advisor, Public Transport
GREATER WELLINGTON REGIONAL COUNCIL
Te Pane Matua Taiao
15 Walter St, Te Aro | PO Box 11646, Manners St, Wellington 6142
T: 04 830 4393 | www.gw.govt.nz

-----Original Message-----
From: Donna Smith [mailto:[FOI #8853 email]]
Sent: Friday, 26 October 2018 6:11 p.m.
To: Margaret Meek
Subject: RE: Official Information request - Reports and Meetings Minutes for new Wellington Bus Network [#14168A]

Dear Margaret Meek,

Sorry, can you please explain which part or parts of this request are substantial ?

Also, can I please amend my last request request to include timetable changes planned to be made:
"Can I have a copy of any and all bus timetable changes made or planned to be made this year since the new Wellington Bus Service started on the 15th of July ?"

Yours sincerely,

Donna Smith

-----Original Message-----

Hello Donna

Thank you for your request for information. As it stands, your request is
for a substantial amount of information. Would you be able to contact me
so that we are able to discuss your request.

Regards

Margaret

Margaret Meek | Business Advisor, Public Transport
GREATER WELLINGTON REGIONAL COUNCIL
Te Pane Matua Taiao

15 Walter St, Te Aro | PO Box 11646, Manners St, Wellington 6142
T: 04 830 4393 | [1]www.gw.govt.nz

From: GWRC [mailto:[email address]]
Sent: Thursday, 11 October 2018 5:44 p.m.
To: Records
Subject: FW: Official Information request - Reports and Meetings Minutes
for new Wellington Bus Network [#14168A]

-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #8853 email]

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

ATTENTION: This correspondence is confidential and intended for the named recipient(s) only. If you are not the named recipient and receive this correspondence in error, you must not copy, distribute or take any action in reliance on it and you should delete it from your system and notify the sender immediately. Unless otherwise stated, any views or opinions expressed are solely those of the author, and do not represent those of the organisation.

hide quoted sections

Hello Donna

I have attached a link to our website that sets out new timetables and timetable changes which are due to occur on 11 November- is that what you're after?
https://www.metlink.org.nz/service-updat...

In terms of the scope of your request, reducing it to May, June, July should make things easier to manage. Note that we will still need to withhold information from these documents.

Regards

Margaret

-----Original Message-----
From: Donna Smith [mailto:[FOI #8853 email]]
Sent: Thursday, 1 November 2018 2:58 p.m.
To: Margaret Meek
Subject: RE: Official Information request - Reports and Meetings Minutes for new Wellington Bus Network [#14168A]

Dear Margaret Meek,

OK. Would it make it easier to reduce the timeframe from since October 2017 to just the months of May, June and July 2018 ?

Also, when I asked for the timetables that have changed or planned to change, what I really want is the actual new timetables for each of the routes. OK ?

Yours sincerely,

Donna Smith

-----Original Message-----

Hello Donna

Thank you for your email. There are approximately 1,000 pages work of information relating to reports and meeting minutes for the time period you have requested. We will need to review each document to determine what information needs to be withheld in accordance with the Local Government Official Information and Meetings Act 1987. Please note that it is likely that a large portion of the information you have requested will need to be withheld in accordance with sections 7(2)h) and 7(2)(f)(i) on the grounds that withholding the information is necessary to enable any local authority holding the information to carry out, without prejudice or disadvantage, commercial activities; and to maintain the effective conduct of public affairs through the free and frank expression of opinions by or between or to members or officers or employees of any local authority.

Timetable changes which are planned to be made can be found in section 5 of Report 18.457, which can be found here:
http://www.gw.govt.nz/committee-meetings...

Should you still require all the documents requests we will likely seek a time extension and/or consider charging you for the supply of information to you.

Please contact me directly should you wish to discuss your request further.

Regards

Margaret

Margaret Meek | Business Advisor, Public Transport
GREATER WELLINGTON REGIONAL COUNCIL
Te Pane Matua Taiao
15 Walter St, Te Aro | PO Box 11646, Manners St, Wellington 6142
T: 04 830 4393 | www.gw.govt.nz

-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #8853 email]

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

ATTENTION: This correspondence is confidential and intended for the named recipient(s) only. If you are not the named recipient and receive this correspondence in error, you must not copy, distribute or take any action in reliance on it and you should delete it from your system and notify the sender immediately. Unless otherwise stated, any views or opinions expressed are solely those of the author, and do not represent those of the organisation.

hide quoted sections

Hello Donna

Timetables for other future changes are yet to be developed. When they are available they will be placed on our website here: https://www.metlink.org.nz/service-updates

Thanks

Margaret

-----Original Message-----
From: Donna Smith [mailto:[FOI #8853 email]]
Sent: Thursday, 1 November 2018 8:17 p.m.
To: Margaret Meek
Subject: RE: Official Information request - Reports and Meetings Minutes for new Wellington Bus Network [#14168A]

Dear Margaret Meek,

Thank you for the link, this is good. You were also planning some timetable changes to other routes later in the year or next year. Can I have a copy of these new timetables for these changes too please ?

Yours sincerely,

Donna Smith

-----Original Message-----

Hello Donna

I have attached a link to our website that sets out new timetables and timetable changes which are due to occur on 11 November- is that what you're after?
https://www.metlink.org.nz/service-updat...

In terms of the scope of your request, reducing it to May, June, July should make things easier to manage. Note that we will still need to withhold information from these documents.

Regards

Margaret

-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #8853 email]

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

ATTENTION: This correspondence is confidential and intended for the named recipient(s) only. If you are not the named recipient and receive this correspondence in error, you must not copy, distribute or take any action in reliance on it and you should delete it from your system and notify the sender immediately. Unless otherwise stated, any views or opinions expressed are solely those of the author, and do not represent those of the organisation.

hide quoted sections

Hello Donna

I understand that the draft timetables for February (which cover routes serviced by NZ Bus) have been prepared and provided to the bus company in line with the company's notice period required for implementing service changes.

Regards

Margaret

-----Original Message-----
From: Donna Smith [mailto:[FOI #8853 email]]
Sent: Monday, 5 November 2018 2:49 p.m.
To: Margaret Meek
Subject: RE: Official Information request - Reports and Meetings Minutes for new Wellington Bus Network [#14168A]

Dear Margaret Meek,

I reread the report from the committee meeting and the bus report says there are more timetable changes planned for February. Can you please tell me when the timetables for these changes will be prepared and told to the bus operators ?

Yours sincerely,

Donna Smith

-----Original Message-----

Hello Donna

Timetables for other future changes are yet to be developed. When they are available they will be placed on our website here: https://www.metlink.org.nz/service-updates

Thanks

Margaret

-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #8853 email]

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

ATTENTION: This correspondence is confidential and intended for the named recipient(s) only. If you are not the named recipient and receive this correspondence in error, you must not copy, distribute or take any action in reliance on it and you should delete it from your system and notify the sender immediately. Unless otherwise stated, any views or opinions expressed are solely those of the author, and do not represent those of the organisation.

hide quoted sections

Hello Donna

We would prefer not to send through the draft timetables as they are still very much subject to change. Once agreed to, we would be happy to send you a copy of the timetables.

Regards

Margaret

Margaret Meek | Business Advisor, Public Transport
GREATER WELLINGTON REGIONAL COUNCIL
Te Pane Matua Taiao
15 Walter St, Te Aro | PO Box 11646, Manners St, Wellington 6142
T: 04 830 4393 | www.gw.govt.nz

-----Original Message-----
From: Donna Smith [mailto:[FOI #8853 email]]
Sent: Tuesday, 6 November 2018 11:50 a.m.
To: Margaret Meek
Subject: RE: Official Information request - Reports and Meetings Minutes for new Wellington Bus Network [#14168A]

Dear Margaret,

Thanks for this. Can you also provide a copy of these February timetables ?

Yours sincerely,

Donna Smith

-----Original Message-----

Hello Donna

I understand that the draft timetables for February (which cover routes serviced by NZ Bus) have been prepared and provided to the bus company in line with the company's notice period required for implementing service changes.

Regards

Margaret

-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #8853 email]

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

ATTENTION: This correspondence is confidential and intended for the named recipient(s) only. If you are not the named recipient and receive this correspondence in error, you must not copy, distribute or take any action in reliance on it and you should delete it from your system and notify the sender immediately. Unless otherwise stated, any views or opinions expressed are solely those of the author, and do not represent those of the organisation.

hide quoted sections

Hello Donna

We have elected to withhold these draft timetables from you in accordance with section 7(2)(i) of the Local Government Official Information and Meetings Act 1987 (the Act) on the ground that withholding this information is necessary in order to enable GWRC to carry on, without prejudice or disadvantage, negotiations.

We have considered whether the public interest in the requested information outweighs GWRC’s need to withhold the draft timetables requested. As a result, we do not consider that the public interest outweighs GWRC’s reason for withholding the document under this ground.

If you have any concerns with the decision(s) referred to in this letter, you have the right to request an investigation and review by the Ombudsman under section 27(3) of the Act.

Regards

Margaret

Margaret Meek | Business Advisor, Public Transport
GREATER WELLINGTON REGIONAL COUNCIL
Te Pane Matua Taiao
15 Walter St, Te Aro | PO Box 11646, Manners St, Wellington 6142
T: 04 830 4393 | www.gw.govt.nz

-----Original Message-----
From: Donna Smith [mailto:[FOI #8853 email]]
Sent: Thursday, 8 November 2018 12:26 a.m.
To: Margaret Meek
Subject: RE: Official Information request - Reports and Meetings Minutes for new Wellington Bus Network [#14168A]

Dear Margaret,

I am sorry if providing these draft timetables is uncomfortable for the council, but I would still like a copy please.

Yours sincerely,

Donna Smith

-----Original Message-----

Hello Donna

We would prefer not to send through the draft timetables as they are still very much subject to change. Once agreed to, we would be happy to send you a copy of the timetables.

Regards

Margaret

Margaret Meek | Business Advisor, Public Transport
GREATER WELLINGTON REGIONAL COUNCIL
Te Pane Matua Taiao
15 Walter St, Te Aro | PO Box 11646, Manners St, Wellington 6142
T: 04 830 4393 | www.gw.govt.nz

-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #8853 email]

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

ATTENTION: This correspondence is confidential and intended for the named recipient(s) only. If you are not the named recipient and receive this correspondence in error, you must not copy, distribute or take any action in reliance on it and you should delete it from your system and notify the sender immediately. Unless otherwise stated, any views or opinions expressed are solely those of the author, and do not represent those of the organisation.

hide quoted sections

Dear Ms Smith

Attached is a letter requesting an extension to your Information Request
2018-285.

 

Yours sincerely

Helen Plant

 

 

Helen Plant | Executive Assistant to Chair and General Manager Public
Transport
GREATER WELLINGTON REGIONAL COUNCIL
Te Pane Matua Taiao
Shed 39, 2 Fryatt Quay, Pipitea, Wellington 6011:  PO Box 11646, Manners
St, Wellington 6142
T:  04 830 4246     M:  027 201 2478
[1]www.gw.govt.nz

 

 

ATTENTION: This correspondence is confidential and intended for the named
recipient(s) only. If you are not the named recipient and receive this
correspondence in error, you must not copy, distribute or take any action
in reliance on it and you should delete it from your system and notify the
sender immediately. Unless otherwise stated, any views or opinions
expressed are solely those of the author, and do not represent those of
the organisation.

References

Visible links
1. http://www.gw.govt.nz/

Dear Ms Smith

Attached is a letter requesting an extension to your Information Request.

 

 

Yours sincerely

Helen Plant

 

 

Helen Plant | Executive Assistant to Chair and General Manager Public
Transport
GREATER WELLINGTON REGIONAL COUNCIL
Te Pane Matua Taiao
Shed 39, 2 Fryatt Quay, Pipitea, Wellington 6011:  PO Box 11646, Manners
St, Wellington 6142
T:  04 830 4246     M:  027 201 2478
[1]www.gw.govt.nz

 

 

 

ATTENTION: This correspondence is confidential and intended for the named
recipient(s) only. If you are not the named recipient and receive this
correspondence in error, you must not copy, distribute or take any action
in reliance on it and you should delete it from your system and notify the
sender immediately. Unless otherwise stated, any views or opinions
expressed are solely those of the author, and do not represent those of
the organisation.

References

Visible links
1. http://www.gw.govt.nz/

 

Hello Donna

 

GWRC will need to seek another extension from you – until 14 December.  I
apologise for this delay.  I was unable to be at work last week, which has
meant that some of our consultations were delayed.

 

Please contact me on 04 830 4393 should you wish to discuss this delay.

 

Regards

 

Margaret

 

 

Margaret Meek | Business Advisor, Public Transport
GREATER WELLINGTON REGIONAL COUNCIL
Te Pane Matua Taiao

15 Walter St, Te Aro | PO Box 11646, Manners St, Wellington 6142
T: 04 830 4393 | [1]www.gw.govt.nz

 

[2]metlink_emailaddress_v1

 

 

ATTENTION: This correspondence is confidential and intended for the named
recipient(s) only. If you are not the named recipient and receive this
correspondence in error, you must not copy, distribute or take any action
in reliance on it and you should delete it from your system and notify the
sender immediately. Unless otherwise stated, any views or opinions
expressed are solely those of the author, and do not represent those of
the organisation.

References

Visible links
1. http://www.gw.govt.nz/
2. https://www.metlink.org.nz/on-our-way/

Hello Donna

I apologise for the extended delay in responding to you. We will be in a position to send the documents to you by the end of this week. Please note that due to the size of the documents (100MBs) we will need to either send them to you on a USB drive or post you hard copies. The documents will also be able to be picked up from our offices at 15 Walter St, Te Aro, Wellington.

Please contact me should you wish to discuss this further.

Regards

Margaret

Margaret Meek | Business Advisor, Public Transport
GREATER WELLINGTON REGIONAL COUNCIL
Te Pane Matua Taiao
15 Walter St, Te Aro | PO Box 11646, Manners St, Wellington 6142
T: 04 830 4393 | www.gw.govt.nz

-----Original Message-----
From: Donna Smith [mailto:[FOI #8853 email]]
Sent: Monday, 17 December 2018 5:24 p.m.
To: Margaret Meek
Subject: Re: Request for information OIA 2018-285 - extension required

Dear Margaret,

The GWRC said it needed extra time and would provide the information on the 7th of December. Then you said it would be by the 14th of December.

Nothing has been provided and it's now the 17th of December. Can you please say when the information will be provided and whether it will be before Christmas ?

Yours sincerely,

Donna Smith

-----Original Message-----

Hello Donna

GWRC will need to seek another extension from you – until 14 December. I
apologise for this delay. I was unable to be at work last week, which has
meant that some of our consultations were delayed.

Please contact me on 04 830 4393 should you wish to discuss this delay.

Regards

Margaret

Margaret Meek | Business Advisor, Public Transport
GREATER WELLINGTON REGIONAL COUNCIL
Te Pane Matua Taiao

15 Walter St, Te Aro | PO Box 11646, Manners St, Wellington 6142
T: 04 830 4393 | [1]www.gw.govt.nz

[2]metlink_emailaddress_v1

ATTENTION: This correspondence is confidential and intended for the named
recipient(s) only. If you are not the named recipient and receive this
correspondence in error, you must not copy, distribute or take any action
in reliance on it and you should delete it from your system and notify the
sender immediately. Unless otherwise stated, any views or opinions
expressed are solely those of the author, and do not represent those of
the organisation.

References

Visible links
1. http://www.gw.govt.nz/
2. https://www.metlink.org.nz/on-our-way/

-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #8853 email]

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

ATTENTION: This correspondence is confidential and intended for the named recipient(s) only. If you are not the named recipient and receive this correspondence in error, you must not copy, distribute or take any action in reliance on it and you should delete it from your system and notify the sender immediately. Unless otherwise stated, any views or opinions expressed are solely those of the author, and do not represent those of the organisation.

hide quoted sections

Dear Ms Smith

Attached is our response to your OIA 2018-285.  We will be couriering the
USB stick holding all the information to your home address today.

 

Yours sincerely

Helen Plant

 

Helen Plant | Executive Assistant to Chair and General Manager Public
Transport
GREATER WELLINGTON REGIONAL COUNCIL
Te Pane Matua Taiao
Shed 39, 2 Fryatt Quay, Pipitea, Wellington 6011:  PO Box 11646, Manners
St, Wellington 6142
T:  04 830 4246     M:  027 201 2478
[1]www.gw.govt.nz

 

 

ATTENTION: This correspondence is confidential and intended for the named
recipient(s) only. If you are not the named recipient and receive this
correspondence in error, you must not copy, distribute or take any action
in reliance on it and you should delete it from your system and notify the
sender immediately. Unless otherwise stated, any views or opinions
expressed are solely those of the author, and do not represent those of
the organisation.

References

Visible links
1. http://www.gw.govt.nz/