By email
Shed 39, 2 Fryat Quay
Pipitea, Wellington 6011
PO Box 11646
21 December 2018
Manners Street
Wellington 6142
T 04 384 5708
File Ref: OIAP-7-8545
F 04 385 6960
www.gw.govt.nz
Donna Smith
[FYI request #8853 email]
Dear Ms Smith
Request for information 2018-285 – response
I refer to your request for information dated 11 October 2018 which was received by Greater
Wellington Regional Council (GWRC) on 11 October 2018. You initially requested the following
information:
“
Can I have a copy of all the regular (eg monthly) project update reports from the Wellington Bus
Network Implementation Project Director to GWRC management from October 2017 until now ?
Can I have a copy of all the reports and presentations to the GWRC Executive Management Team
meetings about the Wellington Bus Network from October 2017 until now ?
Can I also have a copy of the meeting minutes related to the above ?
Can I have a copy of any and all bus timetable changes made since the new Wellington Bus Service
started on the 15th of July ?”
On 26 October, GWRC advised you that as it stood your request was for a substantial amount of
information. In response, you requested that we explain the parts of your request that made it
substantial. You also made a minor amendment to your original request for timetable changes as
follows:
“Can I have a copy of any and all bus timetable changes made or planned to be made this year
since the new Wellington Bus Service started on the 15th of July ?"
On 31 October, GWRC provided you with information, which set the volume of information
included in your request (approximately 1000 pages to be reviewed). Planned timetable changes, as
set out in Report 18.547 Implementation of new bus network – October update, were attached.
On 1 November, you amended your request as follows:
REQUEST FOR INFORMATION OIA 2018-285 - RESPONSE
“OK. Would it make it easier to reduce the timeframe from since October 2017 to just the months of
May, June and July 2018 ?
Also, when I asked for the timetables that have changed or planned to change, what I really want is
the actual new timetables for each of the routes. OK ?”
On 1 November, GWRC advised you that amending your request would make it easier to manage.
In addition, you were provided with a link to the Metlink website that sets out new timetables and
timetable changes which are due to occur on 11 November.
On 1 November, you replied and requested future timetable changes due to occur after the 11
November changes.
On 2 November, GWRC advised you that future timetables were yet to be developed.
On 5 November, you requested the following in relation to changes planned for February 2019 as set
out in report 18.457 (the report previously provided to you):
“Can you please tell me when the timetables for these changes will be prepared and told to the bus
operators?”
On 5 November, you were advised that the draft documents had been provided to the relevant bus
operator.
On 6 November, you requested a copy of the February 2019 timetables.
On 7 November, GWRC advised that it would prefer not to send the draft timetables.
On 8 November, you advised that you would still like a copy of the draft timetables.
On 9 November, GWRC advised you that it has elected to withhold the draft timetables.
On 9 November, GWRC advised you that it was necessary for us to extend the timeframe to respond
to your request due to consultations necessary.
Response to that part of your request (as amended) for meeting reports
GWRC has identified the following documents that fall within the scope of your request: PTTP
Transition Management Board Order Papers (which include meeting minutes, project director
updates and reports) for the following meetings: 7 May, 14 May, 5 June, 18 June, 25 June, 2 July
and 11 July.
GWRC has elected to withhold certain parts of these documents in accordance with sections
7(2)(b)(ii), 7(2)(f)(i), 7(2)(g),7(2)(i) and 7(2)(j) of the Local Government Official Information and
Meetings Act 1987 (the Act) on the grounds that withholding the information is necessary to:
REQUEST FOR INFORMATION OIA 2018-285 - RESPONSE
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protect information where the making available of the information would be likely
unreasonably to prejudice the commercial position of the person who supplied or who is the
subject of the information; or
maintain the effective conduct of public affairs through the free and frank expression of
opinions by or between or to members or officers or employees of any local authority; or
maintain legal professional privilege; or
enable any local authority holding the information to carry on, without prejudice or
disadvantage, negotiations (including commercial and industrial negotiations); or
prevent the disclosure or use of official information for improper gain or improper
advantage.
You will also see that we have not included information that does not relate to the implementation of
the bus network.
Due to the size of the documents, we are unable to send them to you electronically. They have been
placed on a USB drive which, as agreed, will be posted to you.
We have considered whether the public interest in the requested information outweighs GWRC’s
need to withhold certain portions of it. As a result, we do not consider that the public interest
outweighs GWRC’s reason for withholding the information under the grounds identified above.
You have the right, under section 27(3) of the Act, to make a complaint about this extension to the
Ombudsman.
Yours sincerely
Angus Gabara General Manager, Public Transport
REQUEST FOR INFORMATION OIA 2018-285 - RESPONSE
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