Size of TVNZ collection and online access
Joss J. made this Official Information request to Ministry for Culture and Heritage
The request was successful.
From: Joss J.
Dear Ministry for Culture and Heritage,
My OIA request has six points.
In February 2018 I requested information from the Ministry for Culture and Heritage as to how and why the TVNZ Archive collection had shrunk considerably from 647,000 items (MCH figure in 2013) to 435,000 items (NTSV figure in 2017) - a variance of 212,000 items. The Ministry replied that Nga Taonga was currently undertaking an audit of the collection (due August 2018) and that it would share its methodology with the Ministry.
1. Given that the audit is now complete can you please provide the total number of ITEMS found in the TVNZ Archive collection, along with the methodology by which Nga Taonga came to this total.
In November 2017 the Ministry for Culture and Heritage told RNZ news that since 2014 Nga Taonga had digitized 6,653 items from the TVNZ Archive collection. I asked the Ministry how many titles were actually online and you responded "Nil. In order to make digitally preserved titles available online, Nga Taonga requires an Online Catalogue entry to 'attach' the digital file to, and to enable website visitors to search for and discover the material".
2. Given that the TVNZ catalogue is now online can you please supply all official information that documents when and how the 6,653 items will be viewable online (0 titles are currently viewable).
The new Memorandum of Understanding between the Minister for Arts, Culture and Heritage and Nga Taonga sets a digitization target of 1,500 TVNZ Archive titles. This is a reduced target from previous years.
3. Please supply all official information about how the 1,500 digitization target was reached.
4. Please supply the report that Nga Taonga was meant to supply to the Minister for Arts, Culture and Heritage before 30 June 2018 which documents the TVNZ Archive project.
5. Please supply the Quarterly Reports that you received from Nga Taonga for Oct-Nov-Dec2017 and Jan-Feb-Mar2018.
6. Please supply the Monthly Reports that your received from Nga Taonga for the period 1 November 2017 to 31 July 2018.
Yours faithfully,
Joss J.
From: Ministerial and OIA Enquiries
Ministry for Culture and Heritage
Dear Joss J.
Thank you for your request for information below under the Official
Information Act 1982. Your request will be processed in accordance with
the Act.
Yours sincerely
Ministerial Services
Manatū Taonga - Ministry for Culture and Heritage
He ngākau titikaha, he hononga tangata
Promoting a confident and connected culture
Public Trust Building, 131 Lambton Quay
-----Original Message-----
From: Joss J. [mailto:[FOI #8605 email]]
Sent: Monday, 3 September 2018 8:51 p.m.
To: Ministerial and OIA Enquiries <[Ministry for Culture and Heritage request email]>
Subject: Official Information request - Size of TVNZ collection and online
access
Dear Ministry for Culture and Heritage,
My OIA request has six points.
In February 2018 I requested information from the Ministry for Culture and
Heritage as to how and why the TVNZ Archive collection had shrunk
considerably from 647,000 items (MCH figure in 2013) to 435,000 items
(NTSV figure in 2017) - a variance of 212,000 items. The Ministry replied
that Nga Taonga was currently undertaking an audit of the collection (due
August 2018) and that it would share its methodology with the Ministry.
1. Given that the audit is now complete can you please provide the total
number of ITEMS found in the TVNZ Archive collection, along with the
methodology by which Nga Taonga came to this total.
In November 2017 the Ministry for Culture and Heritage told RNZ news that
since 2014 Nga Taonga had digitized 6,653 items from the TVNZ Archive
collection. I asked the Ministry how many titles were actually online and
you responded "Nil. In order to make digitally preserved titles available
online, Nga Taonga requires an Online Catalogue entry to 'attach' the
digital file to, and to enable website visitors to search for and discover
the material".
2. Given that the TVNZ catalogue is now online can you please supply all
official information that documents when and how the 6,653 items will be
viewable online (0 titles are currently viewable).
The new Memorandum of Understanding between the Minister for Arts, Culture
and Heritage and Nga Taonga sets a digitization target of 1,500 TVNZ
Archive titles. This is a reduced target from previous years.
3. Please supply all official information about how the 1,500
digitization target was reached.
4. Please supply the report that Nga Taonga was meant to supply to the
Minister for Arts, Culture and Heritage before 30 June 2018 which
documents the TVNZ Archive project.
5. Please supply the Quarterly Reports that you received from Nga Taonga
for Oct-Nov-Dec2017 and Jan-Feb-Mar2018.
6. Please supply the Monthly Reports that your received from Nga Taonga
for the period 1 November 2017 to 31 July 2018.
Yours faithfully,
Joss J.
-------------------------------------------------------------------
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From: Ministerial and OIA Enquiries
Ministry for Culture and Heritage
Dear Joss J
I refer to your recent request of 3 September 2018 to the Ministry for Culture and Heritage under the Official Information Act 1982 (OIA) as per your email below.
The OIA requires that we advise you of our decision on your request no later than 20 working days after the day we received your request. Unfortunately, it will not be possible to meet that time limit and we are therefore writing to notify you of an extension of the time to make our decision.
This extension is required because consultations necessary to make a decision on the request are such that a proper response to the request cannot reasonably be made within the original time limit.
This extension has been made under sections 15A(1)(b) of the OIA. You can expect to receive a response to your request by 8 October 2018.
You have the right to seek an investigation and review by the Ombudsman of this decision. Information about how to make a complaint is available at www.ombudsman.parliament.nz or free phone 0800 802 602.
Kind regards
Ministerial Services
Manatū Taonga - Ministry for Culture and Heritage
He ngākau titikaha, he hononga tangata
Promoting a confident and connected culture
Public Trust Building, 131 Lambton Quay
-----Original Message-----
From: Joss J. [mailto:[FOI #8605 email]]
Sent: Monday, 3 September 2018 8:51 p.m.
To: Ministerial and OIA Enquiries <[Ministry for Culture and Heritage request email]>
Subject: Official Information request - Size of TVNZ collection and online access
Dear Ministry for Culture and Heritage,
My OIA request has six points.
In February 2018 I requested information from the Ministry for Culture and Heritage as to how and why the TVNZ Archive collection had shrunk considerably from 647,000 items (MCH figure in 2013) to 435,000 items (NTSV figure in 2017) - a variance of 212,000 items. The Ministry replied that Nga Taonga was currently undertaking an audit of the collection (due August 2018) and that it would share its methodology with the Ministry.
1. Given that the audit is now complete can you please provide the total number of ITEMS found in the TVNZ Archive collection, along with the methodology by which Nga Taonga came to this total.
In November 2017 the Ministry for Culture and Heritage told RNZ news that since 2014 Nga Taonga had digitized 6,653 items from the TVNZ Archive collection. I asked the Ministry how many titles were actually online and you responded "Nil. In order to make digitally preserved titles available online, Nga Taonga requires an Online Catalogue entry to 'attach' the digital file to, and to enable website visitors to search for and discover the material".
2. Given that the TVNZ catalogue is now online can you please supply all official information that documents when and how the 6,653 items will be viewable online (0 titles are currently viewable).
The new Memorandum of Understanding between the Minister for Arts, Culture and Heritage and Nga Taonga sets a digitization target of 1,500 TVNZ Archive titles. This is a reduced target from previous years.
3. Please supply all official information about how the 1,500 digitization target was reached.
4. Please supply the report that Nga Taonga was meant to supply to the Minister for Arts, Culture and Heritage before 30 June 2018 which documents the TVNZ Archive project.
5. Please supply the Quarterly Reports that you received from Nga Taonga for Oct-Nov-Dec2017 and Jan-Feb-Mar2018.
6. Please supply the Monthly Reports that your received from Nga Taonga for the period 1 November 2017 to 31 July 2018.
Yours faithfully,
Joss J.
-------------------------------------------------------------------
This is an Official Information request made via the FYI website.
Please use this email address for all replies to this request:
[FOI #8605 email]
Is [Ministry for Culture and Heritage request email] the wrong address for Official Information requests to Ministry for Culture and Heritage? If so, please contact us using this form:
https://fyi.org.nz/change_request/new?bo...
Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers
If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.
-------------------------------------------------------------------
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From: Ministerial and OIA Enquiries
Ministry for Culture and Heritage
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Dear Joss J.
Please find attached response to your recent OIA request.
Kind regards
Ministerial Services
Manatū Taonga - Ministry for Culture and Heritage
He ngākau titikaha, he hononga tangata
Promoting a confident and connected culture
Public Trust Building, 131 Lambton Quay
-----Original Message-----
From: Joss J. [mailto:[FOI #8605 email]]
Sent: Monday, 3 September 2018 8:51 p.m.
To: Ministerial and OIA Enquiries <[Ministry for Culture and Heritage request email]>
Subject: Official Information request - Size of TVNZ collection and online
access
Dear Ministry for Culture and Heritage,
My OIA request has six points.
In February 2018 I requested information from the Ministry for Culture and
Heritage as to how and why the TVNZ Archive collection had shrunk
considerably from 647,000 items (MCH figure in 2013) to 435,000 items
(NTSV figure in 2017) - a variance of 212,000 items. The Ministry replied
that Nga Taonga was currently undertaking an audit of the collection (due
August 2018) and that it would share its methodology with the Ministry.
1. Given that the audit is now complete can you please provide the total
number of ITEMS found in the TVNZ Archive collection, along with the
methodology by which Nga Taonga came to this total.
In November 2017 the Ministry for Culture and Heritage told RNZ news that
since 2014 Nga Taonga had digitized 6,653 items from the TVNZ Archive
collection. I asked the Ministry how many titles were actually online and
you responded "Nil. In order to make digitally preserved titles available
online, Nga Taonga requires an Online Catalogue entry to 'attach' the
digital file to, and to enable website visitors to search for and discover
the material".
2. Given that the TVNZ catalogue is now online can you please supply all
official information that documents when and how the 6,653 items will be
viewable online (0 titles are currently viewable).
The new Memorandum of Understanding between the Minister for Arts, Culture
and Heritage and Nga Taonga sets a digitization target of 1,500 TVNZ
Archive titles. This is a reduced target from previous years.
3. Please supply all official information about how the 1,500
digitization target was reached.
4. Please supply the report that Nga Taonga was meant to supply to the
Minister for Arts, Culture and Heritage before 30 June 2018 which
documents the TVNZ Archive project.
5. Please supply the Quarterly Reports that you received from Nga Taonga
for Oct-Nov-Dec2017 and Jan-Feb-Mar2018.
6. Please supply the Monthly Reports that your received from Nga Taonga
for the period 1 November 2017 to 31 July 2018.
Yours faithfully,
Joss J.
-------------------------------------------------------------------
This is an Official Information request made via the FYI website.
Please use this email address for all replies to this request:
[1][FOI #8605 email]
Is [2][Ministry for Culture and Heritage request email] the wrong address for Official
Information requests to Ministry for Culture and Heritage? If so, please
contact us using this form:
[3]https://fyi.org.nz/change_request/new?bo...
Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[4]https://fyi.org.nz/help/officers
If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.
-------------------------------------------------------------------
References
Visible links
1. mailto:[FOI #8605 email]
2. mailto:[Ministry for Culture and Heritage request email]
3. https://fyi.org.nz/change_request/new?bo...
4. https://fyi.org.nz/help/officers
hide quoted sections
From: Joss J.
Hello Louise,
Thank you for your reply. Can I just ask for clarification on your response.
The MoU between the Minister and Nga Taonga (2014-19) requires monthly reports to be submitted by the archive to MCH (noted in the MoU Schedule 2/B). I know monthly reports were submitted to MCH 2014-2017. Can you confirm the date that the Ministry stopped receiving monthly reports from Nga Taonga? And was this because the Ministry stop requesting them?
You say in your response that Nga Taonga's annual preservation target of 1,500 items from the TVNZ collection was "arrived at through negotiations" between the Ministry and Nga Taonga - and yet you have supplied no official information regarding these negotiations. Can you confirm that the Ministry holds no official information relating to these negotiations (e.g. briefings, emails, meeting notes, diary entries, verbal communications etc)? And if there is no official information, can I ask how the negotiations were undertaken?
Yours sincerely,
Joss J.
From: Craig Owen
Ministry for Culture and Heritage
Kia ora Joss J.
The Ministry for Culture and Heritage changed its reporting framework from 1 July 2017, in part to lessen the burden of reporting on entities. The requirement for Nga Taonga to provide monthly reports was amended to quarterly from that date.
The 1,500 target was proposed in this year's draft letter of expectations and accepted by Nga Taonga in the signing of that letter. That was the extent of the negotiations.
If you have any further points requiring clarification I would be happy to meet or discuss over the phone.
Craig
Craig Owen | Principal Advisor - Sector Performance
Manatū Taonga | Ministry for Culture & Heritage
He ngākau titikaha, he hononga tangata
Promoting a confident and connected culture
Public Trust Building, 131 Lambton Quay, Wellington
PO Box 5364, Wellington 6140
[mobile number]
Email [email address]
-----Original Message-----
From: Joss J. [mailto:[FOI #8605 email]]
Sent: Friday, 5 October 2018 8:21 p.m.
To: Ministerial and OIA Enquiries <[Ministry for Culture and Heritage request email]>
Subject: RE: Official Information request - Size of TVNZ collection and online access
Hello Louise,
Thank you for your reply. Can I just ask for clarification on your response.
The MoU between the Minister and Nga Taonga (2014-19) requires monthly reports to be submitted by the archive to MCH (noted in the MoU Schedule 2/B). I know monthly reports were submitted to MCH 2014-2017. Can you confirm the date that the Ministry stopped receiving monthly reports from Nga Taonga? And was this because the Ministry stop requesting them?
You say in your response that Nga Taonga's annual preservation target of 1,500 items from the TVNZ collection was "arrived at through negotiations" between the Ministry and Nga Taonga - and yet you have supplied no official information regarding these negotiations. Can you confirm that the Ministry holds no official information relating to these negotiations (e.g. briefings, emails, meeting notes, diary entries, verbal communications etc)? And if there is no official information, can I ask how the negotiations were undertaken?
Yours sincerely,
Joss J.
-----Original Message-----
Dear Joss J.
Please find attached response to your recent OIA request.
Kind regards
Ministerial Services
Manatū Taonga - Ministry for Culture and Heritage
He ngākau titikaha, he hononga tangata
Promoting a confident and connected culture Public Trust Building, 131 Lambton Quay
-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #8605 email]
Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers
If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.
-------------------------------------------------------------------
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