Ngā Taonga Sound & Vision Quarter Three Report 2017/18
Financial Performance ($)
Key Performance Indicators
Key Variances & Developments
Revenue & Expenditure
Major Budget Variances
Significant Risks and Opportunities
Q1 Results
Q2 Results
Q3 Results
Q4 Results
YTD Results
Annual Target
Major variances: Revenue
Since the completion of our Strategic Plan 2016-2024 a significant
Variance at 31 March
KPI 1: Percentage of Annual
YTD Lottery Grants Board revenue is up $135k and this trend is expected to
amount of effort has gone into establishing a strong foundation for the
Acquisition Plan Achieved
30.5%
24.9%
20.7%
76.1%
90%
continue in Q4.
organisation to achieve its aspirations. Key risks and opportunities under
KPI 2: Percentage of
YTD Donations, Fundraising and Grants are down $66k as work efforts
active management are:
collection housed in best
60%
60%
60%
60%
60%
focussed on the Patronage launch and campaign. Work continues to
Relationships and reputation: A stakeholder management framework is
practice conditions
address the budget shortfall by identifying fundraising projects and making
$10,000,000
,955,784
,193,924
grant applications. The effects of these fundraising initiatives will take
KPI 3: Percentage of
being developed, and a more inclusive approach to planning and decision
,383
$8
some time until results can be seen.
$7
collection available (subject
44%
44%
44%
44%
40%
making has seen significant improvements in this area. Work in the
$8,000,000
to rights clearance)
,130
Major variances: Expenditure
coming months will focus on improving our customer service and building
,472,957
KPI 4: Percentage of
$6
Salaries (including Kiwisaver) have YTD savings of $528k as we have had a
on our key stakeholder relationships.
$5
revenue from non-
14.5%
15.3%
13.8%
13.8 %
13%
$6,000,000
Revenue: Although our finances are more stable, they remain a risk for us
government sources (YTD)
number of vacancies over the period. We have filled some of these roles, in
especially around cash reserves. The nature of our non-governmental
82,269
KPI 5: Number of visits/
addition to continuing our recruitment efforts.
,0
,177,177
$4,000,000
,943,744
views/listens (all sources)
554,011
605,661
466,040
1,625,712
1,000,000
Other savings in anticipated spending include Third Party Support of $55k,
funding places us at risk as it is harder to plan and forecast.
$2
$2
$1
,697,996
$1
Meeting
Meeting
Meeting
Meeting
Meeting
Depreciation of $41k, and a number of savings in other cost categories.
Accommodation: Work is progressing on the property strategy.
$2,000,000
KPI 6: Responsiveness to
expectations
expectations
expectations
expectations
expectations
Significant Achievements
Natural Disaster: In general, collection/heritage organisations need to
iwi and Māori
and
and
and
and
and
have more sophisticated plans in place to manage natural disasters, and
commitments
commitments
commitments
commitments
commitments
• The estate responsible for Hibiscus Records deposited the label’s
$0
KPI 7: Percentage of
Ngā Taonga is no exception. Although we cannot eliminate this risk we
output on vinyl consisting of recordings of traditional Pacific music
Revenue
Expenditure
employee engagement*
-
-
-
-
35%
from Tonga, Samoa, Fiji, Vanuatu and others.
have done our due diligence around mitigating it and believe we have
•
taken the best measures to secure the collection and our people.
*measured in July 2018 for the 2017/18 year
We supplied four Len Lye titles for the opening of
Toi Art, the new
Budgeted Q3
Actual Q3
Budgeted Full Year
Actual YTD
Art Gallery at Te Papa, which opened on Saturday 17 March.
KPI 1: Annual Acquisition Plan Achieved (%)
KPI 2: Collection housed in best practice conditions (%)
KPI 3: Collection available (subject to rights clearance) (%)
Nitrate Film WV
Colour Film ACV
Colour Film TA5
% preservable
% of total
1%
Q1
Q2
Q3
Q4
YTD
Target
3%
5%
Format
Able to
preserve
at current
collection
Limiting factors
Audio Acetate Discs ATV
B&W Film NP
resource level1
2
TMP – television1
26.6% 28.6%
16.9%
72.1%
2,000 hours
6%
B&W Film AGV
4%
Film – all gauges (silent)
80%
6%
Colour grading needs outsourcing, material
TMP – radio
38.4% 8.5%
12.1%
59%
2,000 hours
condition.
Paper Based BU
10%
Television
33.4% 29.1%
21.1%
83.6%
5,000 titles
Film Prints BU
3%
Film – all gauges (optical sound)
50%
14%
Colour grading needs outsourcing, some
formats not available.
Paper Based AD
5%
Film
6.8%
10.7%
24.3%
41.8%
400 titles
Film – mag. sound
50%
2%
Equipment available but not in service.
Paper Based TA2
3%
Radio
27.4% 28.2%
26.2%
81.8%
1,600 titles
2%
Video 2-inch
90%
>1%
Equipment nearing end of life, collection
nearly fully preserved.
Music
29.6% 14.2%
39.4%
83.2%
500 titles
Optical Discs AGV
Video 1-inch
80%
4.5%
Equipment nearing end of life, collection
Digital Collections
21.1%
37.5%
24.5%
83.1%
800 titles
4%
nearly fully preserved.
Video ½-inch
0%
>1%
Unable to preserve in NZ (although we do
Total titles accessioned
30.5% 24.9%
20.7%
76.1%
12,300 titles/hours
have a contractor Australia).
1This figure has been corrected to reflect television hours broken out but does not include cataloguing.
Video Betacam SP
20%
10%
Equipment nearing end of life.
Variance
Audiotape AGV
Videotape AGV
Video Digital Betacam
20%
26%
Too few head hours available. Large
proportion of collection.
12%
Lower third quarter numbers reflect a period of recruitment and training in the Collection Development area.
36%
Video Umatic
80%
6.5%
Equipment nearing end of life, parts are
Film accessioning is accelerating and may yet reach projected full year totals.
scarce.
Videotape NP
Video VHS / SVHS
30%
13%
Too few head hours available. Large
6%
proportion of collection.
Collection Development
Video DV / mini-DV / DVCam
50%
>1%
Too few head hours available.
Highlights this quarter:
•
Attendance at the Māoriland Film Festival in Ōtaki;
Video HDCAM / HDCAM SR
100%
>1%
Modern format.
•
A 1953 sound recording of Auckland Mayor E.A. Busing from Auckland Council Archives and a 1962
Audio – disc formats
100%
4%
Equipment in service, new styli purchased
recently.
film of cable laying at Muriwai Beach from Spark were both accepted and copies returned to the
Below standard – 20%
Just below standard – 20%
At standard – 60%
depositors;
Audio – ¼-inch ORT
70%
1.5%
Equipment nearing end of life.
•
Web based content such as
NZ Wars: The Stories of Ruapekapeka,
Spurred On,
Amy Street and
So This
Audio – DAT
30%
>1%
Too few head hours available, equipment is
scarce.
Happened continue to be collected alongside traditional broadcast masters.
Media Type
Ideal Conditions
Abbr.
Location
Current Conditions
Audio – cassette formats
90%
3%
Too few head hours available.
Film – B&W, Colour Nitrate
2 – 4 oC 30 – 50% RH
ACV
Avalon Cold Vault
7 – 8oC 22% RH
Preservation Services
Magnetic Tape – Video & Audio
11 – 17 oC 30 – 50% RH
ADV
Avalon Documentation Vault
18 oC
Audio – multi-track
30%
>1%
Do not have equipment for all formats.
Highlights this quarter:
Audio Discs – Lacquer, Acetate, Vinyl
18 – 20 oC 30 – 50% RH
AGV
Avalon General Vault
15 oC
24 – 26% RH
Audio – CDR
70%
>1%
Unstable format.
•
The Documentation preservation work stream, predominantly photographs, has joined Film, Sound
Photographic Negatives – B&W, Colour
2 – 4 oC 20 – 30% RH
ATV
Avalon Temporary Vault
18 oC
Documentation – posters
80%
>1%
Larger items must be outsourced.
and Video in feeding digital files directly into Kohinga (the Digital Archive). The Digital Archive is
Photographic Prints
2 – 4 oC 20 – 30% RH
BU
Buckle St Vault
40% RH
rapidly growing and access files are now available to staff from their desktop computers.
Optical Discs
12 – 18 oC 40% RH
NP
Northpoint Vault
15 oC
40% RH
Documentation – photographs
30%
2%
Volume too high.
Paper Based Documentation
13 – 18 oC 40 – 50% RH
TA2
Te Anakura Documentation
18 oC
40% RH
TA5
Te Anakura Cold Vault
5 oC
40% RH
1
WV
Whitireia Nitrate Vault
15 oC
40% RH
Estimates pending actual col ection analysis data.
2 Estimated proportion of col ection as a whole. Standard counting and data not available across al col ections yet.
KPI 4: Revenue from non-government sources ($) YTD
KPI 5: Number of visits/views/listens (all sources) (#) YTD
KPI 6: Delivery of targets in the Iwi Engagement Annual Plan 2017/18
$844,771 -
00
Measure
Q1
Q2
Q3
Q4
YTD
Annual
13.8%
Total
Target
Government Revenue
Meet with iwi/Māori organisations to discuss
3
4
9
16
5
possible relationship arrangements
19
Iwi/Māori screenings delivered
5
6
5
16
3
Non-Government
Z Listeners, 693,0
7,000
Iwi/Māori exhibitions online
1
0
2
3
3
$5,285,613
Revenue
RN
Iwi/Māori internships completed
0
0
3
3
3
- 86.2%
s, 20
ew
Highlights
KPI 7: Employee engagement 2016/17 (%)
on Screen, 338,5
Quarter Three saw the completion of a two important milestones in the delivery of Ngā Taonga Kōrero – a project supported by
NZ
deo vi
Te Taura Whiri i te Reo Māori to improve catalogue entries and curate a series of online exhibitions:
3,823
8
•
Our three interns completed their work improving online catalogue descriptions in te reo Māori for RNZ’s Ngā
3
bsite-vi
Taonga Kōrero col ection, enhancing access for Māori researchers and users.
6
8.9%
,118
bsite, 17
We
gtn), 26
,000
,110
•
Two more online exhibitions showcasing material from Ngā Taonga Kōrero were launched. One further exhibition
17.9%
236
sitors, 81
,809
We
wil go online by the end of June 2018.
142
her, 118
We also worked with the fol owing groups to discuss various matters including relationship meetings, screenings, information
gtn), 25
Ot
gtn), 9,
708
edia, 27
hui, research requests and establishing kaitiaki for taonga held in the col ection:
Engaged
esearch Vi
a (W
0
• Ngāti Koata
• Te Whakakitenga o Waikato
• Te Ākitai Waiohua Iwi Authority
cial M
Ambivalent
sitors (W
dianet, 5,
fsite Screenings, 20
So
• Te Kura Kaupapa Māori o Te Rito
Incorporated
• Te Matatini
ient Supply, 2,
nem
ucation Screenings, 59
Of
Vi
d Party Screenings (W
i, 1,17
Cl
Ci
Ed
Library/R
Me
3r
Iw
• Māoriland Film Festival
• Te Runanganui o Ngāti Porou Trust –
• Te Runanga o Ngāti Maru (Taranaki)
73.2%
• Whakatōhea Pre-Settlement Claims
Heritage Committee
• Hāhi Ringatu
Disengaged
Audience YTD
Trust
• Te Tira Whakaari Trust
• Te Taura Whiri i te Reo Māori –
• Te Runanga o Te Whānau
• Ngā Uri a Te Kooti Arikirangi
supplied several recordings for use in
• Ngāti Mutunga o Wharekauri Iwi Trust
Settlement Trust
te reo Māori proficiency assessments
