Ngā Taonga Sound & Vision Quarter Two Report 2017/18
Financial Performance ($)
Key Performance Indicators
Key Variances & Developments
Revenue & Expenditure
Major Budget Variances
Significant Risks and Opportunities
Q1 Results
Q2 Results
Q3 Results
Q4 Results
YTD Results
Annual Target
Major variances: Revenue
Since the completion of our Strategic Plan 2016-2024 a significant
Variance at 31 December
KPI 1: Percentage of
YTD Donations, Fundraising and Grants are down $66k as work efforts
amount of effort has gone into establishing a strong foundation for the
Annual Acquisition Plan
30.5%
24.9%
55.4%
focussed on the Patronage launch and campaign. Work is underway to
90%
organisation to achieve its aspirations. Key risks and opportunities under
Achieved
address the shortfall by identifying more fundraising projects, increasing
active management are:
KPI 2: Percentage of
grant applications and patronage donations, and to establish a compelling
Relationships and reputation: A stakeholder management framework is
collection housed in best
60%
60%
60%
60%
sponsorship offering for Ngā Taonga.
$10,000,000
,955,784
,193,924
practice conditions
being developed, and a more inclusive approach to planning and decision
Major variances: Expenditure
$7
$8
KPI 3: Percentage of
making has seen significant improvements in this area. Work in the
Salaries (including Kiwisaver) have YTD savings of $345k as we have had a
$8,000,000
collection available
coming months will focus on improving our customer service and building
(subject to rights
44%
44%
44%
40%
number of vacancies over the period. We have filled some of these roles, in
on our key stakeholder relationships.
clearance)
addition to continuing our recruitment efforts.
$6,000,000
Revenue: Although our finances are more stable, they remain a risk for us
,952,659
,781,513
KPI 4: Percentage of
Other savings in anticipated spending include ICT of $70k (resulting from
especially around cash reserves. The nature of our non-governmental
$3
$3
revenue from non-
14.5%
15.3%
14.5%
13%
spend being re-phased over the later part of the year), Depreciation of
$4,000,000
,832,464
,122,929
,855,635
,932,194
government sources
funding places us at risk as it is harder to plan and forecast.
$23k, and a number of savings in other cost categories.
$1
$2
$1
$1
KPI 5: Number of visitors/
Accommodation: Work is progressing on future accommodation options.
viewers/listeners (all
Significant Achievements
$2,000,000
554,021
604,912
1,158,933
1,000,000
Natural Disaster: In general, collection/heritage organisations need to
sources)
• George Andrews, iconic television producer, is to deposit
have more sophisticated plans in place to manage natural disasters, and
Meeting
Meeting
Meeting
Meeting
documentation, radio and television material that is not in our
$0
KPI 6
Ngā Taonga is no exception. Although we cannot eliminate this risk we
: Responsiveness to
expectations
expectations
expectations
expectations
collection, and working with us to create a chronology of his
Revenue
Expenditure
iwi and Māori
and
and
and
and
significant career and achievements.
have done our due diligence around mitigating it and believe we have
commitments
commitments
commitments
commitments
taken the best measures to secure the collection and our people.
• Deposit of 67 nitrate films including unique footage of Napier
Budgeted Q2
Actual Q2
Budgeted Full Year
Actual YTD
KPI 7: Percentage of
Earthquake and other gems.
employee engagement*
-
-
-
35%
*measured in July 2018 for the 2017/18 year
KPI 1: Annual Acquisition Plan Achieved (%)
KPI 2: Collection housed in best practice conditions (%)
KPI 3: Collection available (subject to rights clearance) (%)
Nitrate Film WV
Colour Film ACV
Colour Film TA5
% preservable
% of total
1%
Q1
Q2
Q3
Q4
YTD
Target
3%
5%
Format
Able to
preserve
at current
collection
Limiting factors
TMP – television1
26.6%
28.6%
55.2%
2,000 hours
Audio Acetate Discs ATV
B&W Film NP
resource level1
2
6%
B&W Film AGV
4%
Film – all gauges (silent)
80%
6%
Colour grading needs outsourcing, material
TMP – radio
38.4%
8.5%
46.9%
2,000 hours
condition.
Paper Based BU
10%
Television
33.4%
29.1%
62.5%
5,000 titles
Film Prints BU
3%
Film – all gauges (optical sound)
50%
14%
Colour grading needs outsourcing, some
formats not available.
Paper Based AD
5%
Film
6.8%
10.7%
17.5%
400 titles
Film – mag. sound
50%
2%
Equipment available but not in service.
Paper Based TA2
3%
Radio
27.4%
28.2%
55.6%
1,600 titles
2%
Video 2-inch
90%
>1%
Equipment nearing end of life, collection
nearly fully preserved.
Music
29.6%
14.2%
43.8%
500 titles
Optical Discs AGV
Video 1-inch
80%
4.5%
Equipment nearing end of life, collection
Digital Collections
21.1%
37.5%
58.6%
800 titles
4%
nearly fully preserved.
Total titles accessioned
30.5%
24.9%
55.4%
12,300
Video ½-inch
0%
>1%
Unable to preserve in NZ (although we do
have a contractor Australia).
1This figure has been corrected to reflect television hours broken out but does not include cataloguing.
Video Betacam SP
20%
10%
Equipment nearing end of life.
Variance
Audiotape AGV
Videotape AGV
Video Digital Betacam
20%
26%
Too few head hours available. Large
proportion of collection.
TMP Radio - Downturn in the second quarter reflects Nov/Dec wind down time for the radio stations – less
12%
36%
Video Umatic
80%
6.5%
Equipment nearing end of life, parts are
new content.
scarce.
Videotape NP
Film - This figure does not reflect current work re-accessioning existing titles as it does not involve creation
Video VHS / SVHS
30%
13%
Too few head hours available. Large
6%
proportion of collection.
of new titles. A focus on new film titles in Q3 and Q4 will raise this total.
Video DV / mini-DV / DVCam
50%
>1%
Too few head hours available.
Music – the Collection Developer responsible for music was asked to cover other duties for 2 -3 weeks and
was away on extended leave for 5 weeks during this quarter. He is confident that the overall annual target
Video HDCAM / HDCAM SR
100%
>1%
Modern format.
will be met.
Audio – disc formats
100%
4%
Equipment in service, new styli purchased
recently.
Below standard – 20%
Just below standard – 20%
At standard – 60%
Audio – ¼-inch ORT
70%
1.5%
Equipment nearing end of life.
Collection Development
Audio – DAT
30%
>1%
Too few head hours available, equipment is
Highlights this quarter:
scarce.
Media Type
Ideal Conditions
Abbr.
Location
Current Conditions
• “The Outlook for Someday” video competition has been running for ten years. Connected Media have
Audio – cassette formats
90%
3%
Too few head hours available.
Film – B&W, Colour Nitrate
2 – 4 oC 30 – 50% RH
ACV
Avalon Cold Vault
7 – 8oC 22% RH
deposited H.264 copies of all winning entries, 20 per year, from 2009-2016.
Magnetic Tape – Video & Audio
11 – 17 oC 30 – 50% RH
ADV
Avalon Documentation Vault
18 oC
Audio – multi-track
30%
>1%
Do not have equipment for all formats.
• Engaging with Te Kōhanga Reo National Trust by presenting footage from several titles from the 1980s
Audio Discs – Lacquer, Acetate, Vinyl
18 – 20 oC 30 – 50% RH
AGV
Avalon General Vault
15 oC
24 – 26% RH
Audio – CDR
70%
>1%
Unstable format.
and 1990s at the national Kōhanga Reo expo in Hamilton.
Photographic Negatives – B&W, Colour
2 – 4 oC 20 – 30% RH
ATV
Avalon Temporary Vault
18 oC
Documentation – posters
80%
>1%
Larger items must be outsourced.
• Gregor Nicholas has expressed appreciation for the efficiency we are showing with a depositor retrieval
Photographic Prints
2 – 4 oC 20 – 30% RH
BU
Buckle St Vault
40% RH
of master film materials for two of his shorts.
Optical Discs
12 – 18 oC 40% RH
NP
Northpoint Vault
15 oC
40%RH
Documentation – photographs
30%
2%
Volume too high.
• Academy award nominated Brian Brake documentary “Snows of Aorangi” proved to be one of the most
Paper Based Documentation
13 – 18 oC 40 – 50% RH
TA2
Te Anakura Documentation
18 oC
40%RH
TA5
Te Anakura Cold Vault
5 oC
40%RH
complex film preservation tasks to be successfully completed last year.
1
WV
Whitireia Nitrate Vault
15 oC
40%RH
Estimates pending actual collection analysis data.
• Four Merata Mita films have been ful y preserved to the Digital Archive – Keskidee Aroha, Waitangi:
2
Estimated proportion of col ection as a whole. Standard counting and data not available across al col ections yet.
Story of a Treaty, The Bridge and Karanga Hokianga.
KPI 4: Revenue from non-government sources ($) YTD
KPI 5: Number of visits/views/listens (all sources) (#) YTD
KPI 6: Delivery of targets in the Iwi Engagement Annual Plan 2017/18
15.3% - $ 603,546
YTD
Annual
2,000
Measure
Q1
Q2
Q3
Q4
Total
Target
Government Revenue
Meet with iwi/Māori organisations to discuss
3
4
7
5
possible relationship arrangements
Iwi/Māori screenings delivered
5
6
11
3
Non-Government
Z Listeners, 46
9,000
Iwi/Māori exhibitions online
1
0
1
3
Revenue
8,398
RN
s, 17
Iwi/Māori internships completed
0
0
0
3
84.7% - $3,349,113
ew
Highlights
KPI 7: Employee engagement 2016/17 (%)
At the request of Uenuku Charitable Trust we travel ed to Raetihi to screen material relating to Wainuiārua (Central Whanganui
deo vi
on Screen, 21
River) and were taken on a tour of their areas of importance on the Whanganui River. We also met with researchers from
NZ
Raukawa and had a second hui with Moriori regarding Treaty settlement.
7
1,781
bsite-vi
0
We
,898
gtn), 1,660
Screenings were held for:
8.9%
,537
• Ngāti Ranginui, Tauranga Moana;
17.9%
357
sitors, 53
455
bsite, 12
her, 118
• Navajo – Ute delegation (hosted at Te Anakura)
0
We
Ot
• National Weavers Hui, Rotorua
gtn), 19
Engaged
gtn), 8,
032
edia, 22,
• Tūhonohono i Ngā Taonga ā-Iwi, Kaitaia
esearch Vi
• Uenuku Trust Screening, Raetihi
a (W
cial M
sitors (W
• Te Kōhanga Reo National Trust Expo, Kirikiriroa
Ambivalent
dianet, 4,
ient Supply, 70
nem
ucation Screenings, 42
So
Vi
Ci
fsite Screenings, 118
d Party Screenings (W
i, 1,040
73.2%
Cl
Ed
Library/R
Me
Of
3r
Iw
Notable requests for col ection items in this quarter include: Te Whakaminenga o Kāpiti [Te Āti Awa ki Whakarongotai, Ngāti
Disengaged
Raukawa ki te Tonga and Ngāti Toa Rangatira] – joint project with Kāpiti Coast District Council on the history of Te Tīriti in the
Audience YTD
region, for travel ing exhibition to be launched on Waitangi Day 2018 and Māori Education Trust: research and supply of audio on
the Trust’s history for use on their new website.
