Printed from https://fyi.org.nz/request/7837-is-auckland-council-complying-with-the-public-records-act-2005 on December 22, 2024 22:22

Is Auckland Council Complying with the Public Records Act 2005 ?

Alan Preston made this Official Information request to Office of the Controller and Auditor-General

Office of the Controller and Auditor-General did not have the information requested.

From: Alan Preston

Dear Office of the Controller and Auditor-General,
15th of May 2018
Kia ora.

Please supply the following information under the [Official Information Act (OIA) / Local Government Official Information and Meetings Act (LGOIMA)

Is Auckland Council complying with the Public Records Act 2005 ?

If Auckland Council are complying in part - but not fully, which sections of the Public Records Act are they not complying ( fully ) with ?

Since when have they not been complying ?

Is there any reasonable explanation given by Auckland Council for their non-compliance with the Public Records Act ?

What measures need to be taken by Auckland Council to ensure that they are fully compliant with the Public Records Act ?

Is it within the powers of the Office of the Controller and Auditor General to advocate that Auckland Council complies with the Public Records Act 2005 ?

Naku noa na.
Alan William Preston. Mangawhai 15 May 2018
4 Insley Street, Mangawhai ,Kaipara 0505
Mob: 02102377242

P.S.
If you need any more information from me please let me know as soon as possible.
I understand that a decision on a request for information under the [OIA/LGOIMA] should be made within 20 working days of receiving that request.
If you do not normally deal with official information requests, or you need advice on dealing with this request, guidance is available from the Ombudsman at www.ombudsman.parliament.nz

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From: Shelley Dobson
Office of the Controller and Auditor-General

Dear Mr Preston,

Thank you for your email below. We will be back in touch once we have assessed the matters you have raised.

Kind regards,
Shelley

Shelley Dobson

Personal Assistant, Legal
Office of the Auditor-General Te Mana Arotake
100 Molesworth Street, Thorndon, Wellington 6011
PO Box 3928, Wellington 6140
Ph: +64 21 244 0602
www.oag.govt.nz

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From: enquiry
Office of the Controller and Auditor-General

Dear Mr Preston

Thank you for your information request.

You asked for information under the Official Information Act 1982 (the OIA) or the Local Government Official Information and Meetings Act 1987 (the LGOIMA) that our office might hold about Auckland Council's compliance with the Public Records Act 2005.

Because the Auditor-General is an independent officer of Parliament, neither the OIA nor the LGOIMA apply to us. Instead, the Public Audit Act 2001 gives us discretion as to what information we release.

As your request relates to Auckland Council, we suggest you contact Auckland Council directly for the information.

Our primary role in relation to Auckland Council is the audit of its annual financial statements and performance information. As part of completing this audit we consider the strength of Council’s management control environment, which includes consideration of their systems to monitor compliance with legislative obligations such as the Public Records Act. While compliance is the responsibility of the Council, if you were able to provide further details of your concerns this would assist us when we form our views on the Council’s overall management control environment of the Council.

You asked whether it is within the powers of the Auditor-General to advocate that Auckland Council complies with the Public Records Act 2005. The answer to that is no. It may be helpful for you to note that the Public Records Act 2005 is administered by the Department of Internal Affairs.

Yours sincerely,

Sarah Markley
Sector Manager, Auckland and Northland

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