Information held on notifications to Minister of Health and the Ministry of Health on infrastructure concerns at Middlemore
Richard made this Official Information request to Counties Manukau District Health Board
The request was partially successful.
From: Richard
Dear Counties Manukau District Health Board,
Please provide a copy of any and all information (including but not limited to emails, memoranda, letters, briefing papers) that Counties District Health Board has sent to the Minister of Health and the Ministry of Health regarding the state of Middlemore Hospital's infrastructure.
If when determining whether to release this information, you consider some information requires protection from release please clearly state what type of information has been withheld/refused, and the reason for your decision.
From: Communications (CMDHB)
Counties Manukau District Health Board
Thanks for your email.
The Counties Manukau Health Communications Team clear this mailbox during
normal working hours (8am to 4pm, weekdays).
· For media related issues please call the media line 09 250 9857
(8am to 8pm, seven days a week).
· For patient enquiries, phone 09 276 5004
· For information or visiting hours, phone 09 276 4799
· For general non-communications/media issues please call our main
switchboard 09 276 0000.
If you have health concerns, please
· See your family doctor for non-urgent health concerns
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· If your family doctor is not available, go to your nearest A&M
clinic
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This e-mail message and any accompanying attachments may contain
information that is confidential and subject to legal privilege. If you
are not the intended recipient, do not read, use, disseminate, distribute
or copy this message or attachments. If you have received this message in
error, please notify the sender immediately and delete this message.
Visit [1]www.kiwihealthjobs.com, New Zealand’s largest employment site for
jobs in the public health sector. 100% owned and supported nationally by
the District Health Boards (DHBs) and the New Zealand Blood Service
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From: Dinah Nicholas (CMDHB)
Counties Manukau District Health Board
Hello Richard
Thank you for your Official Information Act request received on 3 April
2018.
As per the Ombudsman's Guidance, the OIA 20 working days timeframe for our
response will be 2 May 2018.
We will contact you if we have any queries with the request.
Kind regards, Dinah
Dinah Nicholas
Executive Assistant to Dr Gloria Johnson - acting Chief Executive
Board Secretary
___________________________________________
T: +64 9 277 3401 I Ext: 53401 I M: 021 682 923
[1][email address]
Room 13, Poutasi Corridor, Middlemore Hospital, Otahuhu
Private Bag 94052 Auckland 2241
www: [2][email address]
[3]cid:image001.png@01D1964E.44331930
show quoted sections
From: Karen Dady (CMDHB)
image001.png
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Facilities Requests Extension of Time letter 24042018 Richard.pdf
95K
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Good afternoon Richard,
Please see attached a notice of extension of time required regarding our
response to your recent OIA.
Regards,
Karen Dady
Interim OIA Coordinator – CEO Office & DHS
Business Support I to Deputy Director of Care - Nursing
_____________________________________________
T: +64 9 276 0000 I M: 021 975 890
[1][email address]
Please consider the environment before printing this email.
“We’re all smart. Distinguish yourself by being kind“
From: Dinah Nicholas (CMDHB)
Sent: Tuesday, 03 April 2018 3:42 p.m.
To: [FOI #7556 email]
Subject: OIA request - Information held on notifications to Minister of
Health and the Ministry of Health on infrastructure concerns at Middlemore
Hello Richard
Thank you for your Official Information Act request received on 3 April
2018.
As per the Ombudsman's Guidance, the OIA 20 working days timeframe for our
response will be 2 May 2018.
We will contact you if we have any queries with the request.
Kind regards, Dinah
Dinah Nicholas
Executive Assistant to Dr Gloria Johnson - acting Chief Executive
Board Secretary
___________________________________________
T: +64 9 277 3401 I Ext: 53401 I M: 021 682 923
[2][email address]
Room 13, Poutasi Corridor, Middlemore Hospital, Otahuhu
Private Bag 94052 Auckland 2241
www: [3][email address]
[4]cid:image001.png@01D1964E.44331930
show quoted sections
From: Richard
Dear Karen Dady (CMDHB),
Thank you for your advice that CMDHB has decided to extend the timeframe within which a decision is to be made on this request.
If I understand the reason correctly, it is twofold:
1) CMDHB is continuing to locate information that may be relevant to this request.
2) That consultation may be required with regard to some of the information that may form part of CMDHB's response.
I am unclear as to what is intended with regard to letting CMDHB employees have access to this information prior to requestors. This is not a valid reason within the OIA for timeframes to be extended. If you intend for those staff to be consulted prior to making a decision on the information, that would be quite proper; however, the inclusion of this statement has somewhat confused me as to its intent. Would you mind clarifying this point for me?
Yours sincerely,
Richard
From: Karen Dady (CMDHB)
Good afternoon
Thank you for the feedback, when we previously released information on our
facilities to Radio NZ, many of our staff were distressed to hear of the
information affecting their workplace and facilities for the first time
via media reports. As noted in the letter, we have received a range of
related requests, some dealing with the status of facilities, and others
to do with reports and communication on these matters.
The reasons for our need of an extension are outlined in the 2^nd
paragraph of the letter, and include the volume of requests, and the scope
of material to be retrieved. However, in the 4^th paragraph we are simply
advising all current requesters of our intention to also share the
information with our staff - we do not expect this to affect the collation
and release processes underway.
I hope this clarifies the circumstances, please let me know any further
concerns.
Karen Dady
Interim OIA Coordinator – CEO Office & DHS
Business Support I to Deputy Director of Care - Nursing
_____________________________________________
T: +64 9 276 0000 I M: 021 975 890
[1][email address]
Please consider the environment before printing this email.
“We’re all smart. Distinguish yourself by being kind“
show quoted sections
From: Richard
Dear Karen Dady (CMDHB),
Thank you for your prompt reply. I can understand that there could be internal communication concerns regarding these matters.
With regard to the number of requests being managed on this topic, while understandable that it would increase workloads for those responding, this is a managerial issue and does not allow for timeframes on decisions to be extended under the OIA.
Of course, the need to collate and consider information, especially if consultation is required prior to a decision being made, may mean the statutory 20 day timeframe may need to be extended for a reasonable time to allow such undertakings to be completed.
If the information in question has not been retained by CMDHB in such a manner as to ensure its timely access (e.g. held on personalle files of former employees similar electronic drives/files) then this may not meet the test for requiring a timeframe extension.
From what advice has been on this matter, it does seem as though a further 20 working days is excessive in order to consider and decide on the information requested.
Yours sincerely,
Richard
From: Richard
Dear Karen Dady (CMDHB),
If you could advise by Monday, 30 April 2018, as to whether CMDHB intends to reconsider its reason and timeframe extension in order to make a decision on the information requested.
I will await your reply prior to considering lodging a complaint with the Office of the Ombudsmen.
Yours sincerely,
Richard
From: Karen Dady (CMDHB)
Release of the Strategic Assessments to OIA requesters final.pdf
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Facilities Briefing Notes and Stocktake 26.3.18.pdf
352K
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Good morning,
I refer to your official information request for information related to facilities at CMDHB.
We are continuing to retrieve and collate information to respond to your request between 26 March and 12 April.
In the interim, please see the attached letter related to notification of/ directions to relevant documents that are now available on our website and that may be of interest.
I hope this information is helpful.
Yours sincerely
Karen Dady
Interim OIA Coordinator – CEO Office & DHS
Business Support I to Deputy Director of Care - Nursing
PLEASE NOTE: I work 20 hours per week, and may not immediately respond to messages - but do check regularly.
show quoted sections
From: Karen Dady (CMDHB)
Release of the withheld Board minutes 2016 2017 to OIA requesters final.pdf
99K
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Confidential Board minutes Facilities excerpts legal.pdf
1.1M
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Good afternoon,
I refer to your official information request for information related to
facilities at CMDHB.
We are continuing to retrieve and collate information to respond to your
request between 26 March and 12 April.
In the interim, please see the attached letter related to minutes of the
Board Meetings agenda items referred to in the initial release (19 March),
that we have reviewed and are relevant documents that may be of interest
to you in these matters.
I hope this information is helpful.
Yours
Karen Dady
Interim OIA Coordinator – CEO Office & DHS
Business Support I to Deputy Director of Care - Nursing
show quoted sections
From: Karen Dady (CMDHB)
Good Afternoon
Please find attached our response to your OIA request below. Thank you for your patience as we worked to collate responses and archives.
You can access the documents we are releasing via the link below, and the details in the letter.
Please note, due to the scope/size of documents to be released, a portal is being used, this is a new system for CMDHB OIA responses, please contact Karen Dady ([email address]<mailto:[email address]>) if you have issues accessing the files.
Kind regards.
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Karen Dady
Interim OIA Coordinator – CEO Office & DHS
Business Support I to Deputy Director of Care - Nursing
_____________________________________________
T: +64 9 276 0000 I M: 021 975 890
[email address]<mailto:[email address]>
I work 20 hours per week, and may not immediately respond to your email, but do check regularly - my apologies for any inconvenience this causes you.
Please consider the environment before printing this email.
“We’re all smart. Distinguish yourself by being kind“
From: Karen Dady (CMDHB)
Sent: Tuesday, 24 April 2018 12:48 p.m.
To: [FOI #7556 email]
Subject: RE: OIA 03032018 - RICHARD - OIA request - infrastructure concerns at Middlemore - Extension of Time
Good afternoon Richard,
Please see attached a notice of extension of time required regarding our response to your recent OIA.
Regards,
Karen Dady
Interim OIA Coordinator – CEO Office & DHS
Business Support I to Deputy Director of Care - Nursing
_____________________________________________
T: +64 9 276 0000 I M: 021 975 890
[email address]<mailto:[email address]>
Please consider the environment before printing this email.
“We’re all smart. Distinguish yourself by being kind“
From: Dinah Nicholas (CMDHB)
Sent: Tuesday, 03 April 2018 3:42 p.m.
To: [FOI #7556 email]<mailto:[FOI #7556 email]>
Subject: OIA request - Information held on notifications to Minister of Health and the Ministry of Health on infrastructure concerns at Middlemore
Hello Richard
Thank you for your Official Information Act request received on 3 April 2018.
As per the Ombudsman's Guidance, the OIA 20 working days timeframe for our response will be 2 May 2018.
We will contact you if we have any queries with the request.
Kind regards, Dinah
Dinah Nicholas
Executive Assistant to Dr Gloria Johnson - acting Chief Executive
Board Secretary
___________________________________________
T: +64 9 277 3401 I Ext: 53401 I M: 021 682 923
[email address]<mailto:[email address]>
Room 13, Poutasi Corridor, Middlemore Hospital, Otahuhu
Private Bag 94052 Auckland 2241
www: [email address]<mailto:[email address]>
[cid:image001.png@01D1964E.44331930]
show quoted sections
From: Richard
Dear Karen Dady (CMDHB),
Thank you for notification of a reply, of sorts, to my Official Information Act request. The scope of the request was not conveyed at any time prior to have been a cause for administrative concern, so it was surprising to read that the DHB had had difficulty compiling information to satisfy the request.
In reply, I would like to draw your attention to the part of my original request which stipulated information going to the Minister of Health and the Ministry. These are of course two separate entities, however, it does look as though the DHB has treated them as one.
Additionally, the manner in which the DHB is looking to make information available seems to be obfuscating the DHB's responsibilities under the OIA. It would be concerning to me if this is the intent of this style of reply. It is not up to the individual making the inquiry to sort through vast amounts of information to see whether the information requested has been supplied. It is up to the responding agency to ensure that its records have been examined and relevant information located and supplied in such a manner as to ensure the request is addressed.
I have not made an exhaustive search of the information supplied; however, it does not look as though information categorized as emails and\or memorandum is included within the information supplied via the link. Additionally, having a time restricted electronic link to access the information is not within the scope of providing an answer to an OIA request. Such a time limit could again be seen as attempting to obfuscate the DHB's responsibilities as an agency with legislated requirements under the OIA.
I am prepared to wait an additional 5 working days so as the information compiled in response to my request can be collated and provided in a single reply.
Yours sincerely,
Richard
From: Karen Dady (CMDHB)
I am away from the office until 5th June. I do not have access to email or
cellphone coverage during this period.
If your query relates to an OIA Request, and is urgent - please email it
to [email address]
Please accept my apologies for any inconvenience this creates, I will be
in contact as soon as I can
regards
Karen Dady
This e-mail message and any accompanying attachments may contain
information that is confidential and subject to legal privilege. If you
are not the intended recipient, do not read, use, disseminate, distribute
or copy this message or attachments. If you have received this message in
error, please notify the sender immediately and delete this message.
Visit [1]www.kiwihealthjobs.com, New Zealand’s largest employment site for
jobs in the public health sector. 100% owned and supported nationally by
the District Health Boards (DHBs) and the New Zealand Blood Service
(NZBS).
If you are looking for medical jobs in New Zealand, your career in health
starts with us.
References
Visible links
1. http://www.kiwihealthjobs.com/
From: Karen Dady (CMDHB)
Richard,
Thank you for your email,
Can you provide a phone contact to me; the Executive Director responsible
for Facilities and Planning is willing to phone and discuss with you this
week the information we have provided, and what else will meet your
requirements.
I look forward to hearing from you
Regards
Karen Dady
Interim OIA Coordinator – CEO Office & DHS
Business Support I to Deputy Director of Care - Nursing
_____________________________________________
T: +64 9 276 0000 I M: 021 975 890
[1][email address]
Please consider the environment before printing this email.
“We’re all smart. Distinguish yourself by being kind“
show quoted sections
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Nigel Jones left an annotation ()
Just a note, due to technical reasons CMDHB's response was misdirected, it WAS sent Thu, 3 May 2018 21:32:28 +0000
Link to this