Thank you for your email, sent to the Issues Resolution Office at Wellington City Council.

This email address is monitored daily. Your email will be assessed and actioned in due course.

We appreciate your patience.

Wellington City Council Issues Resolution Office.

Dear Mr Randle

Thank you for your request. Apologies in my tardiness in responding to this email. I can confirm that your request is granted and for no cost at this time.

I am still working with the relevant officers to collate the response and that should be completed by next Friday - 19 August 2016.

Please contact me if you have any further questions.

Kind regards
Deborah Howse

-----Original Message-----
From: Tony Randle [mailto:[FOI #4235 email]]
Sent: Tuesday, 9 August 2016 6:04 p.m.
To: BUS: IRO
Subject: Re: Official Information request - Request for all the funding approvals for the Island Bay Cycleway

Dear Wellington City Council,

On the 8th July, I submitted an information request titles "Request for all the funding approvals for the Island Bay Cycleway" via the FYI web site.

A response is now due so can you please update me on when I may expcet the substantive response to this request by the WCC ?

Yours faithfully,

Tony Randle

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Please use this email address for all replies to this request:
[FOI #4235 email]

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
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Dear Mr Randle

Thank you for your further email today. You are correct that officers had hoped to have the relevant information available as indicated.

I hope to finalise the information by the middle of this week and I thank you for your patience.

Kind regards
Deborah Howse

-----Original Message-----
From: Tony Randle [mailto:[FOI #4235 email]]
Sent: Monday, 29 August 2016 9:55 a.m.
To: BUS: IRO
Subject: RE: Official Information request - Request for all the funding approvals for the Island Bay Cycleway

Dear BUS: IRO,

On the 8th July, 2016, I requested some information about the funding approvals for the Island Bay Cycleway.

When no response was provided by the due date of the 5th of August, I asked for an update (on the 9th of August). The WCC response of 11th August, 2016 stated this information "should be completed by next Friday - 19 August 2016."

It is now over a week past the delayed due date. The WCC is again late,late, late with providing information on the Island Bay Cycleway and without even the courtesy of a further update.

When may I expect the WCC to provide the substantive response promised on the 19th of August, 2016 ?

Yours sincerely,

Tony Randle

-----Original Message-----

Dear Mr Randle

Thank you for your request. Apologies in my tardiness in responding to this email. I can confirm that your request is granted and for no cost at this time.

I am still working with the relevant officers to collate the response and that should be completed by next Friday - 19 August 2016.

Please contact me if you have any further questions.

Kind regards
Deborah Howse

-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #4235 email]

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

hide quoted sections

Dear Mr Randell

 

Thank you for your further email today. Despite your view of my efforts
and I apologise for not getting to you on Wednesday as I had hoped but my
intention has only been to ensure I have all the relevant information as I
understand the request and sequence of decision making.

 

You will appreciate, I am not the subject matter expert so I am dependent
on the transport team for the history on this subject. I wanted to ensure
the collation of the relevant information was correct.  It would be unfair
to target your frustration at my colleagues in the transport team on this
occasion for any tardiness on my part.

 

I am aware you have a similar request on the same subject so I will follow
up with my team on Monday to determine where this is at and come back to
you. You advise you only wish to correspond via FYI but that can be
limiting and it’s probably more helpful to talk in person.  Please give me
or Chris Brown a call if you want to discuss the requests, where’re happy
to do that.

 

You have asked the following 4 questions:

 

1) Can I please have a copy of the capital budget funding report and/or
internal business case (including any supporting signed approval documents
from authorised officers, the mayor and/or councillors) that provided the
initial funding for building this project ?

2) Can I please have a copy of all reports that include approval of any
amendment or changes to the budget (including any supporting signed
approval documents from authorised officers, the mayor and/or councillors)
for building this project ?

3) Can I please have a copy of the delegations that permitted approval of
expenditure from the budget (including any supporting signed approval
documents from authorised officers, the mayor and/or councillors) by the
project manager and any other personal for this project ?

4) Can I please have a copy of the itemised expenditure from the budget
for this project including the item purchased, the amount, the date of
purchase and the authoriser of the expenditure ?

If this information is held in electronic form, I would prefer it was
provided in its complete and original electronic format. If the
information is not held in electronic form then electronic scanned copies
are preferred over paper copies. Also I would prefer all correspondence to
be via the FYI web site.

 

Answers to your questions:

 

1) There is no internal business case or specific report held for this
project. This project was part of the cycling budget to improve the city’s
cycling network.

 

2) All the relevant reports to Council and committees delegated to approve
the budget for cycling are listed below and contain the relevant
information from December 2013 to June 2015. Where possible I have tried
to highlight the relevant text from the report to assist your
understanding of the history of the cycling project.

 

Committee Reports approving funding:

 

19th December 2013 meeting of Council

[1]http://wellington.govt.nz/your-council/m...

Approval to draft annual plan

Transport Key projects:

·       Cycleway improvements – we will commence work on a cycling route
from Island Bay to the CBD, and we will also begin work on identified
safety issues on some of the other 19 cycling routes.

CYCLing

We are proposing to increase our cycling budget by $3 million in capex and
$250,000 in opex ( a total of $3.25 million) to improve our cycling
networks and cycle safety. 

The additional funding will be directed at strategic cycle routes and a
range of other cycling safety initiatives such as advanced cycle boxes and
feeder lanes at intersections.  Our next priority cycling route is from
Island Bay to the Central Business District.  We have already identified a
number of different routes and design options for this project and we will
be undertaking wide-ranging public engagement to help decide what will
work best for the potential users, the locally affected residents and the
wider community. 

 

15 April 2014 meeting of Governance, Finance and Planning Committee

Set the budget for cycling at $3.0M

[2]http://wellington.govt.nz/~/media/your-c...

 

7 May 2014 meeting of Council

Adoption of annual plan and setting the budget for cycling

[3]http://wellington.govt.nz/~/media/your-c...

 

20 May 2014 meeting of Transport & Urban Development Committee

Resolution 7 Note that the cost of work to provide this 3.4 km of good
quality cycle

facilities is some $1.3 million and this is provided for the 2014/15
Annual

Plan.

 

[4]cid:image001.png@01D1FD35.23325450

[5]http://wellington.govt.nz/~/media/your-c...

 

3 December 2014 meeting of Transport & Urban Development Committee

Approval given to scheme subject to traffic resolution approval

 

[6]cid:image002.png@01D1FD36.38970E20

[7]http://wellington.govt.nz/~/media/your-c...

 

 

3 February 2015 Meeting of Council

Notice of motion to change delegations of the Transport & Urban
Development Committee so that al cycleway decisions have to be referred to
full Council.

[8]http://wellington.govt.nz/~/media/your-c...

 

 

5 February 2015 Meeting of Transport & Urban Development Committee

Traffic resolutions approved and recommended to full Council for approval

[9]http://wellington.govt.nz/~/media/your-c...

 

 

24 June 2015 Meeting of Council

Approval given to traffic resolutions and noting changes as recommended by
the working party

Item 3.1
[10]http://wellington.govt.nz/~/media/your-c...

[11]http://wellington.govt.nz/~/media/your-c...

Minutes
[12]http://wellington.govt.nz/~/media/your-c...

 

3) If I have understood your question correctly, the Chief Executive is
delegated responsibilities under the Local Government Act 2002.  Further
all committees are guided by the Council’s Terms of Reference and
Delegations for the 2013-16 Triennium which set out what may be delegated
to a committee, subcommittee, community board or officer of a local
authority any of its responsibilities or duties as a local authority.

 

Below is the relevant link which also includes the delegations of the
Chief Executives:

 

[13]http://wellington.govt.nz/~/media/your-c...

 

4) You have asked for an itemised copy of the parade upgrade which is set
out below.

 

Total actual expenditure on design, construction and other related CAPEX
activities from 1 July 2015 to 28 January 2016 was $1.071m.

 

Cost Category 2016 Act
$000 To 28 Jan
The Parade Upgrade
Design 35
Physical works 983
TOTAL 1,017
Other Costs
Comms/Engagement/Consultation 4
Panels/Working Groups 2
Management, monitoring & safety 16
Employee Time 31
TOTAL 54
TOTAL 1,071

 

Forecast expenditure on design, construction and other related CAPEX
activities in 2015/16 is $1.5m.

 

Cost Category 2016 Forecast
$000 Full Year
The Parade Upgrade
Design 35
Physical works 1,350
TOTAL 1,385
Other Costs
Comms/Engagement/Consultation 4
Panels/Working Groups 2
Management, monitoring & safety 16
Employee Time 92
TOTAL 115
TOTAL 1,500

 

Kind regards

Deborah

 

 

 

 

References

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