Request for all the funding approvals for the Island Bay Cycleway
Tony Randle made this Official Information request to Wellington City Council
The request was successful.
From: Tony Randle
Dear Wellington City Council,
I am interested in the funding for building the Island Bay Cycleway Project (http://wellington.govt.nz/your-council/p...).
1) Can I please have a copy of the capital budget funding report and/or internal business case (including any supporting signed approval documents from authorised officers, the mayor and/or councillors) that provided the initial funding for building this project ?
2) Can I please have a copy of all reports that include approval of any amendment or changes to the budget (including any supporting signed approval documents from authorised officers, the mayor and/or councillors) for building this project ?
3) Can I please have a copy of the delegations that permitted approval of expenditure from the budget (including any supporting signed approval documents from authorised officers, the mayor and/or councillors) by the project manager and any other personal for this project ?
4) Can I please have a copy of the itemised expenditure from the budget for this project including the item purchased, the amount, the date of purchase and the authoriser of the expenditure ?
If this information is held in electronic form, I would prefer it was provided in its complete and original electronic format. If the information is not held in electronic form then electronic scanned copies are preferred over paper copies. Also I would prefer all correspondence to be via the FYI web site.
Yours faithfully,
Tony Randle
From: BUS: IRO
Wellington City Council
Thank you for your email, sent to the Issues Resolution Office at Wellington City Council.
This email address is monitored daily. Your email will be assessed and actioned in due course.
We appreciate your patience.
Wellington City Council Issues Resolution Office.
From: Tony Randle
Dear Wellington City Council,
On the 8th July, I submitted an information request titles "Request for all the funding approvals for the Island Bay Cycleway" via the FYI web site.
A response is now due so can you please update me on when I may expcet the substantive response to this request by the WCC ?
Yours faithfully,
Tony Randle
From: BUS: IRO
Wellington City Council
Dear Mr Randle
Thank you for your request. Apologies in my tardiness in responding to this email. I can confirm that your request is granted and for no cost at this time.
I am still working with the relevant officers to collate the response and that should be completed by next Friday - 19 August 2016.
Please contact me if you have any further questions.
Kind regards
Deborah Howse
show quoted sections
From: Tony Randle
Dear BUS: IRO,
On the 8th July, 2016, I requested some information about the funding approvals for the Island Bay Cycleway.
When no response was provided by the due date of the 5th of August, I asked for an update (on the 9th of August). The WCC response of 11th August, 2016 stated this information "should be completed by next Friday - 19 August 2016."
It is now over a week past the delayed due date. The WCC is again late,late, late with providing information on the Island Bay Cycleway and without even the courtesy of a further update.
When may I expect the WCC to provide the substantive response promised on the 19th of August, 2016 ?
Yours sincerely,
Tony Randle
From: BUS: IRO
Wellington City Council
Dear Mr Randle
Thank you for your further email today. You are correct that officers had hoped to have the relevant information available as indicated.
I hope to finalise the information by the middle of this week and I thank you for your patience.
Kind regards
Deborah Howse
show quoted sections
From: Tony Randle
Dear BUS: IRO,
On the 8th July, 2016, I requested some information about the funding approvals for the Island Bay Cycleway that, under LGOIMA, would be due to be provided by the 5th of August at the latest.
When no response of any kind was provided by WCC, I asked for an update (on the 9th of August). The WCC response of 11th August, 2016 stated this information "should be completed by next Friday - 19 August 2016." ... then nothing
When I again chased the WCC for a response on 29 August, you responded with another promise to provide the requested information "by the middle of this week" (i.e. 31 August) ... and again nothing
Just like the Business Case Calculations, I intended using this the information from this response to inform a possible submission to the review of the Island Bay Cycleway. But it appears the WCC is determined not to release this or any other information on the Island Bay Cycleway in total defiance of its legal obligations under LGOIMA.
All I can do now is to award my Consistency Prize to the WCC Island Bay Cycleway Team ... for being consistently late in responding, for needing to be consistently chased, and for consistently breaking any and all promises to actually provide requested information … yes I am angry and frustrated.
I should finally note the WCC is now also late on another IBCW information request (https://www.fyi.org.nz/request/4342-requ...)
But after the other requests, I now have little expectation you'll be responding to that one in any timely manner either.
Yours sincerely,
Tony Randle
From: Deborah Howse
Wellington City Council
Dear Mr Randell
Thank you for your further email today. Despite your view of my efforts
and I apologise for not getting to you on Wednesday as I had hoped but my
intention has only been to ensure I have all the relevant information as I
understand the request and sequence of decision making.
You will appreciate, I am not the subject matter expert so I am dependent
on the transport team for the history on this subject. I wanted to ensure
the collation of the relevant information was correct. It would be unfair
to target your frustration at my colleagues in the transport team on this
occasion for any tardiness on my part.
I am aware you have a similar request on the same subject so I will follow
up with my team on Monday to determine where this is at and come back to
you. You advise you only wish to correspond via FYI but that can be
limiting and it’s probably more helpful to talk in person. Please give me
or Chris Brown a call if you want to discuss the requests, where’re happy
to do that.
You have asked the following 4 questions:
1) Can I please have a copy of the capital budget funding report and/or
internal business case (including any supporting signed approval documents
from authorised officers, the mayor and/or councillors) that provided the
initial funding for building this project ?
2) Can I please have a copy of all reports that include approval of any
amendment or changes to the budget (including any supporting signed
approval documents from authorised officers, the mayor and/or councillors)
for building this project ?
3) Can I please have a copy of the delegations that permitted approval of
expenditure from the budget (including any supporting signed approval
documents from authorised officers, the mayor and/or councillors) by the
project manager and any other personal for this project ?
4) Can I please have a copy of the itemised expenditure from the budget
for this project including the item purchased, the amount, the date of
purchase and the authoriser of the expenditure ?
If this information is held in electronic form, I would prefer it was
provided in its complete and original electronic format. If the
information is not held in electronic form then electronic scanned copies
are preferred over paper copies. Also I would prefer all correspondence to
be via the FYI web site.
Answers to your questions:
1) There is no internal business case or specific report held for this
project. This project was part of the cycling budget to improve the city’s
cycling network.
2) All the relevant reports to Council and committees delegated to approve
the budget for cycling are listed below and contain the relevant
information from December 2013 to June 2015. Where possible I have tried
to highlight the relevant text from the report to assist your
understanding of the history of the cycling project.
Committee Reports approving funding:
19th December 2013 meeting of Council
[1]http://wellington.govt.nz/your-council/m...
Approval to draft annual plan
Transport Key projects:
· Cycleway improvements – we will commence work on a cycling route
from Island Bay to the CBD, and we will also begin work on identified
safety issues on some of the other 19 cycling routes.
CYCLing
We are proposing to increase our cycling budget by $3 million in capex and
$250,000 in opex ( a total of $3.25 million) to improve our cycling
networks and cycle safety.
The additional funding will be directed at strategic cycle routes and a
range of other cycling safety initiatives such as advanced cycle boxes and
feeder lanes at intersections. Our next priority cycling route is from
Island Bay to the Central Business District. We have already identified a
number of different routes and design options for this project and we will
be undertaking wide-ranging public engagement to help decide what will
work best for the potential users, the locally affected residents and the
wider community.
15 April 2014 meeting of Governance, Finance and Planning Committee
Set the budget for cycling at $3.0M
[2]http://wellington.govt.nz/~/media/your-c...
7 May 2014 meeting of Council
Adoption of annual plan and setting the budget for cycling
[3]http://wellington.govt.nz/~/media/your-c...
20 May 2014 meeting of Transport & Urban Development Committee
Resolution 7 Note that the cost of work to provide this 3.4 km of good
quality cycle
facilities is some $1.3 million and this is provided for the 2014/15
Annual
Plan.
[4]cid:image001.png@01D1FD35.23325450
[5]http://wellington.govt.nz/~/media/your-c...
3 December 2014 meeting of Transport & Urban Development Committee
Approval given to scheme subject to traffic resolution approval
[6]cid:image002.png@01D1FD36.38970E20
[7]http://wellington.govt.nz/~/media/your-c...
3 February 2015 Meeting of Council
Notice of motion to change delegations of the Transport & Urban
Development Committee so that al cycleway decisions have to be referred to
full Council.
[8]http://wellington.govt.nz/~/media/your-c...
5 February 2015 Meeting of Transport & Urban Development Committee
Traffic resolutions approved and recommended to full Council for approval
[9]http://wellington.govt.nz/~/media/your-c...
24 June 2015 Meeting of Council
Approval given to traffic resolutions and noting changes as recommended by
the working party
Item 3.1
[10]http://wellington.govt.nz/~/media/your-c...
[11]http://wellington.govt.nz/~/media/your-c...
Minutes
[12]http://wellington.govt.nz/~/media/your-c...
3) If I have understood your question correctly, the Chief Executive is
delegated responsibilities under the Local Government Act 2002. Further
all committees are guided by the Council’s Terms of Reference and
Delegations for the 2013-16 Triennium which set out what may be delegated
to a committee, subcommittee, community board or officer of a local
authority any of its responsibilities or duties as a local authority.
Below is the relevant link which also includes the delegations of the
Chief Executives:
[13]http://wellington.govt.nz/~/media/your-c...
4) You have asked for an itemised copy of the parade upgrade which is set
out below.
Total actual expenditure on design, construction and other related CAPEX
activities from 1 July 2015 to 28 January 2016 was $1.071m.
Cost Category 2016 Act
$000 To 28 Jan
The Parade Upgrade
Design 35
Physical works 983
TOTAL 1,017
Other Costs
Comms/Engagement/Consultation 4
Panels/Working Groups 2
Management, monitoring & safety 16
Employee Time 31
TOTAL 54
TOTAL 1,071
Forecast expenditure on design, construction and other related CAPEX
activities in 2015/16 is $1.5m.
Cost Category 2016 Forecast
$000 Full Year
The Parade Upgrade
Design 35
Physical works 1,350
TOTAL 1,385
Other Costs
Comms/Engagement/Consultation 4
Panels/Working Groups 2
Management, monitoring & safety 16
Employee Time 92
TOTAL 115
TOTAL 1,500
Kind regards
Deborah
References
Visible links
1. http://wellington.govt.nz/your-council/m...
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13. http://wellington.govt.nz/~/media/your-c...
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