Dear Fire and Emergency New Zealand,

On 12 November 2025 at 4pm, the Strategic Leadership Team ("SLT") opened consultation on proposed structural changes to ensure FNZ are well-positioned to deliver on our strategy.

Under the Q&A FENZ was posed a question:

How will you identify those eligible for RECONFIRMATION ? And how will you ensure that you don't fail to reconfirm anyone (due to your not knowing what their JD is, or what actual functions they perform) ? What tool(s) are you using to identify those eligible for reconfirmation ? (AI perhaps) ?

And FENZ then replied:

To support efficiency given the large number of roles being reviewed we have used AI tools to help with wording comparison which was done in accordance with the Government Chief Digital Officer's Public Service AI Framework and the Responsible AI Guidance for the Public Service: GenAI, which encourages the responsible use of AI to enable a more efficient and high-performing public service.

Recently there has been news on how public sector uses AI e.g.:
https://newsroom.co.nz/2026/03/06/how-mi...

Given the genAI framework recognizes to not destroy official information (just like emails are not destroyed)

Please provide:

A) The prompts used for this "we have used used AI tools to help with wording comparison" under the consultation

B) The responses generated provided by the AI tools to these prompts through the consultation project resulting in re-structure

Yours faithfully,

Miss M Quicken