genAI tools used in redundancy / re-structure / consultation process
Miss M Quicken made this Official Information request to Fire and Emergency New Zealand
Fire and Emergency New Zealand did not have the information requested.
From: Miss M Quicken
Dear Fire and Emergency New Zealand,
On 12 November 2025 at 4pm, the Strategic Leadership Team ("SLT") opened consultation on proposed structural changes to ensure FNZ are well-positioned to deliver on our strategy.
Under the Q&A FENZ was posed a question:
How will you identify those eligible for RECONFIRMATION ? And how will you ensure that you don't fail to reconfirm anyone (due to your not knowing what their JD is, or what actual functions they perform) ? What tool(s) are you using to identify those eligible for reconfirmation ? (AI perhaps) ?
And FENZ then replied:
To support efficiency given the large number of roles being reviewed we have used AI tools to help with wording comparison which was done in accordance with the Government Chief Digital Officer's Public Service AI Framework and the Responsible AI Guidance for the Public Service: GenAI, which encourages the responsible use of AI to enable a more efficient and high-performing public service.
Recently there has been news on how public sector uses AI e.g.:
https://newsroom.co.nz/2026/03/06/how-mi...
Given the genAI framework recognizes to not destroy official information (just like emails are not destroyed)
Please provide:
A) The prompts used for this "we have used used AI tools to help with wording comparison" under the consultation
B) The responses generated provided by the AI tools to these prompts through the consultation project resulting in re-structure
Yours faithfully,
Miss M Quicken
From: Miss M Quicken
Dear Fire and Emergency New Zealand,
Re: https://fyi.org.nz/request/33987-genai-t...
Time is running out on this - I should have been provided an answer by April 7 2026.
Yours faithfully,
Miss M Quicken
From: Official Information Requests
Fire and Emergency New Zealand
Kia ora M Quicken
We refer to your recent correspondence regarding statutory timeframes. As
outlined previously, where eligibility under section 12 of the Official
Information Act 1982 (OIA) cannot be reasonably inferred, we ask
requesters to provide evidence that they meet one of the eligibility
criteria set out in section 12.
You have indicated that a letter confirming your eligibility has been
sent, which will evidence that you meet section 12(1)(c). Once that
confirmation is received (as we have not yet received your letter), your
requests will be considered in accordance with the OIA, and the statutory
timeframe will begin from the date the evidence is received.
Ngā mihi,
Aidan
Information Requests Team
[1]Description: Cato Server:WORK IN PROGRESS:FENZ:FENZ_Assets:FENZ
Logos:FENZ logos _Supplied to FENZ:FENZ Logos png:FENZ Logo_CMYK.png
E: [2][FENZ request email]
W: [3]www.fireandemergency.nz
A: Fire and Emergency National Headquarters
Level 7, 42-52 Willis Street, Wellington Central
PO Box 2133, Wellington 6011
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From: Miss M Quicken
Dear Official Information Requests,
I personally handed a letter to your receptionist at your reception for your team today at 1:20 pm.
I am not sure what happened to the posted letter.
Yours sincerely,
Miss M Quicken
From: Official Information Requests
Fire and Emergency New Zealand
Tēnā koe M Quicken
We write to acknowledge receipt of your information request dated 29 April
2026. Our commitment is to provide a response to your request as soon as
possible, and no later than 20 working days after the day it was received.
If we are unable to meet this timeframe, we will inform you promptly and
provide details regarding any extension required. Should clarification be
necessary for your request, we may reach out to you for additional
information.
The information you have requested may contain the names and contact
details of our staff or volunteers. Please let us know whether you require
these names and contact details. We may need to consult our people before
deciding whether we can release this information, and this may take a bit
more time. If we do not hear from you, we will assume that you do not
require their names and contact details.
Nāku noa, nā
Information Request Team
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From: Official Information Requests
Fire and Emergency New Zealand
Tēnā koe Miss Quicken
Please find attached correspondence from Fire and Emergency New Zealand |
Whakaratonga Iwi.
Ngā mihi,
Information Requests Team
[1]Description: Cato Server:WORK IN PROGRESS:FENZ:FENZ_Assets:FENZ
Logos:FENZ logos _Supplied to FENZ:FENZ Logos png:FENZ Logo_CMYK.png
E: [2][FENZ request email]
W: [3]www.fireandemergency.nz
A: Fire and Emergency National Headquarters
Level 7, 42-52 Willis Street, Wellington Central
PO Box 2133, Wellington 6011
[4][IMG][5][IMG][6][IMG][7][IMG][8][IMG][9][IMG]
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- Add an annotation (to help the requester or others)
- Download a zip file of all correspondence (note: this contains the same information already available above).
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