Procurement of SMART
Phillip Fry made this Official Information request to Ministry of Education
Response to this request is delayed. By law, Ministry of Education should normally have responded promptly and by (details and exceptions)
From: Phillip Fry
Dear Ministry of Education,
Please provide a copy of the business case or procurement plan used to justify the selection of Janison Solution Pty Ltd to deliver the new Student Monitoring, Assessment and Reporting Tool (SMART).
Please provide copies of any requests for proposals (RFPs), tender documents, or expressions of interest issued for this procurement.
Please provide copies of all evaluation criteria, scoring matrices, and evaluation reports used to assess suppliers.
Please provide a copy of the contract signed between the Ministry and Janison, including any schedules, deliverables, or pricing structures.
Please provide details of any New Zealand-based companies or other international suppliers that submitted proposals but were not selected.
Yours faithfully,
Phillip Fry
From: Enquiries National
Ministry of Education
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From: Enquiries National
Ministry of Education
[UNCLASSIFIED]
Kia ora
Thank you for the information request below. The Ministry will consider and respond to your request in accordance with the Official Information Act 1982 (the Act).
Under section 15(1) of the Act, we are required to make and inform you of our decision on your request as soon as reasonably practicable and in any case not later than 20 working days after the day on which your request is received. You can therefore expect to receive our decision on your request on or before the 17th of November 2025. If more than 20 working days are needed due to the potential workload and/or consultations involved in answering your request, we will notify you accordingly.
In the interim, if you have any questions about your request, please email [email address].
Ngā mihi
Enquiries National Team | Te Tāhuhu o te Mātauranga | Ministry of Education | MC
education.govt.nz
We shape an education system that delivers equitable and excellent outcomes
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai ōna huanga
-----Original Message-----
From: Phillip Fry <[FOI #32602 email]>
Sent: Sunday, 19 October 2025 5:14 pm
To: Enquiries National <[email address]>
Subject: Official Information request - Procurement of SMART
[You don't often get email from [FOI #32602 email]. Learn why this is important at https://aka.ms/LearnAboutSenderIdentific... ]
Dear Ministry of Education,
Please provide a copy of the business case or procurement plan used to justify the selection of Janison Solution Pty Ltd to deliver the new Student Monitoring, Assessment and Reporting Tool (SMART).
Please provide copies of any requests for proposals (RFPs), tender documents, or expressions of interest issued for this procurement.
Please provide copies of all evaluation criteria, scoring matrices, and evaluation reports used to assess suppliers.
Please provide a copy of the contract signed between the Ministry and Janison, including any schedules, deliverables, or pricing structures.
Please provide details of any New Zealand-based companies or other international suppliers that submitted proposals but were not selected.
Yours faithfully,
Phillip Fry
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DISCLAIMER:
This email and any attachments may contain information that is confidential and subject to legal privilege. If you are not the intended recipient, any use, dissemination, distribution or duplication of this email and attachments is prohibited. If you have received this email in error please notify the author immediately and erase all copies of the email and attachments. The Ministry of Education accepts no responsibility for changes made to this message or attachments after transmission from the Ministry.
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From: Enquiries National
Ministry of Education
[IN-CONFIDENCE - RELEASE EXTERNAL]
Tēnā koe Phillip
Please find attached extension to your requests under the Official
Information Act.
Nāku noa, nā,
Official and Parliamentary Information | Ministry of Education | CM
[1]education.govt.nz
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai
ōna huanga
We shape an education system that delivers equitable and excellent
outcomes
[2]Te Tāhuhu o te Mātauranga
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DISCLAIMER:
This email and any attachments may contain information that is
confidential and subject to legal privilege. If you are not the intended
recipient, any use, dissemination, distribution or duplication of this
email and attachments is prohibited. If you have received this email in
error please notify the author immediately and erase all copies of the
email and attachments. The Ministry of Education accepts no
responsibility for changes made to this message or attachments after
transmission from the Ministry.
References
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1. http://www.education.govt.nz/
2. https://www.education.govt.nz/
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From: Phillip Fry
Dear Enquiries National,
Thank you for your email advising that the timeframe for responding to my OIA requests has been extended by 40 working days under section 15A of the Official Information Act.
To help me understand the basis for this decision, could you please provide clarification on:
What specific aspects of my requests require “substantial collation or research” given that each question seeks a discrete, high-level document set (e.g., cost–benefit analyses, procurement briefings, projected costs, and data storage information that should already exist in consolidated form).
Which consultations are required, and why these cannot reasonably be completed within the original timeframe.
Whether the Ministry has undertaken any preliminary assessment or scoping that indicates the volume of material involved, and if so, whether you are able to provide an estimated page count or number of documents.
I appreciate that extensions can be appropriate in some circumstances, but section 15A requires that the reasons be proportionate to the nature of the requests. Given the targeted and specific scope of the information sought, I would be grateful for further detail on why a 40-day extension is considered necessary.
Thank you in advance for your clarification. I look forward to your response.
Yours sincerely,
Phillip Fry
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