Printed from https://fyi.org.nz/request/29412-all-meetings-involving-the-pm-between-1-march-and-19-march-2020 on December 22, 2024 06:12

All meetings involving the PM between 1 March and 19 March 2020

Chris Johnston made this Official Information request to Department of the Prime Minister and Cabinet

Currently waiting for a response from Department of the Prime Minister and Cabinet, they must respond promptly and normally no later than (details and exceptions).

From: Chris Johnston

Dear Department of the Prime Minister and Cabinet,

Please provide a list of all meetings and conference calls involving the Prime Minister between 1 March 2020 and 31 March 2020 inclusive.

Please include the date, time, topic and the attendees (and which organisation they were from) for each event.

Where privacy of a natural person is a problem I am happy for this to be redacted - but will require the organisation and purpose of the meeting to be included. Similarly, the job title of any attending public official should be mentioned.

For clarity, I am not interested in press conferences, public appearances or one-to-one incoming/outgoing phone calls. Where a call is with a conference line bridge then this is in scope of this request. Where the other attendees on that Conference line bridge is not part of a Public Record then this is out of scope - noting that Minutes/Notes/MS Messenger session logs and similar are all Public Records.

Please let me know if you would like to Consult.

Yours faithfully,

Chris Johnston

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From: Information [DPMC]
Department of the Prime Minister and Cabinet

Tēnā koe, 

 

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From: Information [DPMC]
Department of the Prime Minister and Cabinet

[UNCLASSIFIED]

Kia ora,

Thank you for your request under the Official Information Act 1982 (OIA)
received on 2nd December 2024, copied below. We will respond to your
request within the statutory timeframes set out in the Act. If we are
unable to meet these timeframes we will notify you.

Your request will be managed by the Ministerial Services team within DPMC.
If you have any queries, please feel free to contact us at
[DPMC request email].

DPMC may publish the response to your OIA request. If we publish the
response your personal information, including your name and contact
details, will be removed.

Ngā mihi,

Ministerial Coordinator 
Ministerial Services 
Strategy, Governance and Engagement 
Department of the Prime Minister and Cabinet 
  
E    [DPMC request email] 

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From: Information [DPMC]
Department of the Prime Minister and Cabinet

Attachment DPMCOIA Reply OIA 2024 25 0502 Johnston Meetings and conference calls involving Jacinda Ar 4969343.1.pdf
130K Download View as HTML

[UNCLASSIFIED]

Kia ora,

 

Please see the attached letter regarding your recent OIA request.

 

Ngā mihi,

 

Ministerial Coordinator 
Ministerial Services 
Strategy, Governance and Engagement 
Department of the Prime Minister and Cabinet 
  
E    [1][DPMC request email] 

 

 

 

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The information contained in this email message is for the attention of
the intended recipient only and is not necessarily the official view or
communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
this message or the information in it. If you have received this message
in error, please destroy the email and notify the sender immediately.

 

References

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1. mailto:[DPMC request email]
2. file:///tmp/Signature_files/filelist.xml
3. file:///tmp/Signature_files/editdata.mso
4. file:///tmp/Signature_files/themedata.thmx
5. file:///tmp/Signature_files/colorschememapping.xml
6. file:///tmp/Signature_files/filelist.xml
7. file:///tmp/Signature_files/editdata.mso
8. file:///tmp/Signature_files/themedata.thmx
9. file:///tmp/Signature_files/colorschememapping.xml

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From: Chris Johnston

Dear Information [DPMC],

Thanks for your reply and the referral to the site: https://www.beehive.govt.nz/sites/defaul...

This information has helped to focus the follow-up requests below. Where any information is already publicly available online then please provide the link.

Could the following please be provided for the date range 9 March 2020 to 19 March 2020 inclusive:
1) Outgoing call logs from the Prime Minister's government provided mobile and desk phones. Phone numbers can be redacted. At least the date, time, duration need to be provided. An extract from the corporate bill to Parliamentary Services might suffice but I leave it to you to decide the best source.

2) Agenda and Minutes/Actions from the following meetings - please provide what you can based on what exists (eg formal Minutes may not exist in every instance, but a follow up email by an official in the PMO may detail Actions):
- 3 March 2020 12:00 - 12:30 CEO, Chair and Head of Corporate Affairs of Air New Zealand
- 9 March 2020 11:30 -12:00 COVID-19 Update
- 9 March 2020 14:45 - 14:50 Phone Call: Newly appointed Commissioner of Police
- 10 March 2020 17:00 - 18:00 External Relations and Security Cabinet Committee
- 11 March 2020 15:15 - 15:45 Chief Executive and General Manager of Business New Zealand
- 11 March 2020 16:00 - 16:30 Council of Trade Unions
- 11 March 2020 16:30 - 17:30 Cabinet Committee on COVID-19
- 12 March 2020 22:00 - 22:45 Teleconference: Ministerial Meeting - COVID-19 Ministers
- 14 March 2020 13:00 - 14:00 Teleconference: Cabinet
- 15 March 2020 11:30 - 12:00 Phone Call: Deputy Prime Minister and Minister Robertson
- 16 March 2020 12:00 - 12:30 COVID-19 Update
- 16 March 2020 13:00 - 15:00 Cabinet Meeting
- 17 March 2020 09:00 - 09:15 Phone: Ulu 0 Tokelau
- 17 March 2020 16:00 - 16:30 Meet: Prime Ministers Office Staff
- 18 March 2020 08:30 - 08:45 Fonterra CE and Chair
- 18 March 2020 09:30 - 10:15 Cabinet Social Wellbeing Committee
- 18 March 2020 10:15 - 10:30 Dr Siouxie Wiles and Dr Michelle Dickinson
- 18 March 2020 11:00 - 11:45 Local Government New Zealand
- 18 March 2020 16:30 - 17:30 Cabinet Committee on COVID-19
- 19 March 2020 16:00 - 17:00 Cabinet

3) The following meeting titles are withheld in accordance with s9(2)(f)(iv) of the Official Information Act -
- 3 March 2020 12:30 - 13:00
- 10 March 2020 15:00 - 15;30
- 18 March 2020 12:00 - 13:00

That section says: "this section applies if, and only if, the withholding of the information is necessary to (f) maintain the constitutional conventions for the time being which protect (iv) the confidentiality of advice tendered by Ministers of the Crown and officials"

Section 9(1) says "Where this section applies, good reason for withholding official information exists, for the purpose of section 5, unless, in the circumstances of the particular case, the withholding of that information is outweighed by other considerations which render it desirable, in the public interest, to make that information available."

With the passage of time, and in light of the recent Phase 1 of the Royal Commission Report in COVID-19 - could you please review whether:
- This classification was applied correctly for these meetings in the past
- Publishing the titles of these meetings is now assessed differently (i.e. the balance between confidentiality, public interest and other factors has now changed).

Even if the meeting titles continue to be withheld, can you please confirm whether the meetings relate to COVID-19 and/or the government's response?

4) All correspondence by letter or email between the PMO and the following people/organisations for the month of March 2020:
- CEO, Chair and Head of Corporate Affairs of Air New Zealand
- Fonterra CE and Chair
- Council of Trade Unions
- Commissioner of Police
- Chief Executive and General Manager of Business New Zealand
- Ulu 0 Tokelau
- Dr Siouxie Wiles or Dr Michelle Dickinson
- Local Government New Zealand

All the requests above are separate and severable - so please fulfil what you can.

Yours sincerely,

Chris Johnston

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From: Information [DPMC]
Department of the Prime Minister and Cabinet

[UNCLASSIFIED]
Kia ora,

Thank you for your request under the Official Information Act 1982 (OIA) received on 9 December 2024, copied below. We will respond to your request within the statutory timeframes set out in the Act. If we are unable to meet these timeframes we will notify you.

Your request will be managed by the Ministerial Services team within DPMC. If you have any queries, please feel free to contact us at [DPMC request email].

DPMC may publish the response to your OIA request. If we publish the response your personal information, including your name and contact details, will be removed.

Ngā mihi,

Ministerial Coordinator
Ministerial Services
Strategy, Governance and Engagement
Department of the Prime Minister and Cabinet

E [DPMC request email]

The information contained in this email message is for the attention of the intended recipient only and is not necessarily the official view or communication of the Department of the Prime Minister and Cabinet. If you are not the intended recipient you must not disclose, copy or distribute this message or the information in it. If you have received this message in error, please destroy the email and notify the sender immediately.

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From: Information [DPMC]
Department of the Prime Minister and Cabinet

Attachment DPMCOIA Transfer OIA 2024 25 0521 Johnston Various information from previous administration 4971498.1.pdf
192K Download View as HTML

[UNCLASSIFIED]

Kia ora,

 

Please see the attached letter regarding your recent OIA request.

 

Ngā mihi,

+---------------------------------------------+
|Ministerial Coordinator  |
|---------------------------------------------|
|Ministerial Services  |
|---------------------------------------------|
|Strategy, Governance and Engagement  |
|---------------------------------------------|
|Department of the Prime Minister and Cabinet |
|---------------------------------------------|
|   |
|---------------------------------------------|
|E    [1][DPMC request email]  |
| |
|  |
|---------------------------------------------|
|---------------------------------------------|
|The information contained in this email|
|message is for the attention of the intended|
|recipient only and is not necessarily the|
|official view or communication of the|
|Department of the Prime Minister and Cabinet.|
|If you are not the intended recipient you|
|must not disclose, copy or distribute this|
|message or the information in it. If you have|
|received this message in error, please|
|destroy the email and notify the sender|
|immediately.  |
+---------------------------------------------+

 

Link: [2]File-List
Link: [3]Edit-Time-Data
Link: [4]themeData
Link: [5]colorSchemeMapping

show quoted sections

The information contained in this email message is for the attention of
the intended recipient only and is not necessarily the official view or
communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
this message or the information in it. If you have received this message
in error, please destroy the email and notify the sender immediately.

 

References

Visible links
1. mailto:[DPMC request email]
2. file:///tmp/Signature_files/filelist.xml
3. file:///tmp/Signature_files/editdata.mso
4. file:///tmp/Signature_files/themedata.thmx
5. file:///tmp/Signature_files/colorschememapping.xml
6. file:///tmp/Signature_files/filelist.xml
7. file:///tmp/Signature_files/editdata.mso
8. file:///tmp/Signature_files/themedata.thmx
9. file:///tmp/Signature_files/colorschememapping.xml

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From: Chris Johnston

Dear Information [DPMC],

Thanks for the response on progress and reassignment of some aspects of the request.

Good Comms.

Thanks also to those looking into this over the Christmas period.

Yours sincerely,

Chris Johnston

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Things to do with this request

Anyone:
Department of the Prime Minister and Cabinet only: