Kia ora,

Thankyou for your Request for Official Information received on 31 July 2024 relating to the legality of the encroachment on Teitei Drive.

Council will endeavour to respond to your request as soon as possible with a decision and in any event no later than 28 August 2024, being 20 working days after the day your request was received. If we are unable to respond to your request by then, we will notify you of an extension of that timeframe.

If you have any queries, please feel free to contact [Ruapehu District Council request email]. If any additional factors come to light which are relevant to your request, please do not hesitate to contact us so that these can be considered.

Please note that requests may incur a reasonable charge. We will contact you with an approximate cost, before we proceed, if applicable.

Ngā mihi
INFO TEAM

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Original Message-----
From: Ohakune Ratepayers and Residents' Society Inc <[FOI #27868 email]>
Sent: Wednesday, July 31, 2024 1:35 PM
To: Info <[Ruapehu District Council request email]>
Subject: Official Information request - Teitei Drive

Warning: This email is from an External Sender. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Ruapehu District Council,

We have sighted documents relating to Teitei Drive from Traffic Planning Consultants and communications from Council regarding the upgrade to Teitei Drive around 2017/2018.

It is our understanding the road formation is illegally formed over rockford park / carrot park; thus we wish to obtain documentation, approvals, sign offs etc relating to the work carried out when this occurred.

1./ Please provide documents pertaining to Teitei Drive from 2014 through to 2019 relating to the conception, design, consent, approval & sign off from staff or contractors for Teitei Drive intersection to the State Highway.

2./ Please also provide any documents, internal discussions / emails / relating to the legality of the encroachment; i.e. discussions since December 2023 between council staff, councillors, the mayor or third party contractors

Yours faithfully,

Ohakune Ratepayers and Residents' Society Inc

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[FOI #27868 email]

Is [Ruapehu District Council request email] the wrong address for Official Information requests to Ruapehu District Council? If so, please contact us using this form:
https://scanmail.trustwave.com/?c=8510&a...

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://scanmail.trustwave.com/?c=8510&a...

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

Good afternoon,

Please find attached letter of extension in response to your OIA request dated 31 July 2024, Teitei Drive.

Regards
TeRina Turanga

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Original Message-----
From: Ohakune Ratepayers and Residents' Society Inc <[FOI #27868 email]>
Sent: Wednesday, July 31, 2024 1:35 PM
To: Info <[Ruapehu District Council request email]>
Subject: Official Information request - Teitei Drive

Warning: This email is from an External Sender. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Ruapehu District Council,

We have sighted documents relating to Teitei Drive from Traffic Planning Consultants and communications from Council regarding the upgrade to Teitei Drive around 2017/2018.

It is our understanding the road formation is illegally formed over rockford park / carrot park; thus we wish to obtain documentation, approvals, sign offs etc relating to the work carried out when this occurred.

1./ Please provide documents pertaining to Teitei Drive from 2014 through to 2019 relating to the conception, design, consent, approval & sign off from staff or contractors for Teitei Drive intersection to the State Highway.

2./ Please also provide any documents, internal discussions / emails / relating to the legality of the encroachment; i.e. discussions since December 2023 between council staff, councillors, the mayor or third party contractors

Yours faithfully,

Ohakune Ratepayers and Residents' Society Inc

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[FOI #27868 email]

Is [Ruapehu District Council request email] the wrong address for Official Information requests to Ruapehu District Council? If so, please contact us using this form:
https://scanmail.trustwave.com/?c=8510&a...

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://scanmail.trustwave.com/?c=8510&a...

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

Please see attached response to to your request dated 31 July 2024.

 

Regards

 

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References

Visible links
1. http://www.ruapehudc.govt.nz/
2. https://www.ruapehudc.govt.nz/our-servic...

Afternoon,

Currently reviewing response and collated information. A response will be with you by no later than close of business 20 September 2024.

Regards
Land Transport Team.

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Original Message-----
From: Ohakune Ratepayers and Residents' Society Inc <[FOI #27868 email]>
Sent: Friday, 13 September 2024 2:40 PM
To: Info <[Ruapehu District Council request email]>
Subject: Re: LGOIMA Ref000055 Teitei Drive

Warning: This email is from an External Sender. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Info,

Could you kindly advise an ETA for this to be provided.
Said documents should be retained by council and be easily and readily available.

In the mean time, please provide a count and content type of material in scope.

Yours sincerely,

Ohakune Ratepayers and Residents' Society Inc

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Good Afternoon,

 

Please find attached a response in relation to your LGOIMA request.

 

Kind regards

INFO TEAM

 

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References

Visible links
1. http://www.ruapehudc.govt.nz/
2. https://www.ruapehudc.govt.nz/our-servic...

Thank you for your Request for Official Information received on 24 September 2024 relating to Teitei Drive.

We will endeavour to respond to your request as soon as possible with a decision and in any event no later than 23 October 2024, being 20 working days after the day your request was received. If we are unable to respond to your request by then, we will notify you of an extension of that timeframe.

If you have any queries, please feel free to contact [Ruapehu District Council request email]. If any additional factors come to light which are relevant to your request, please do not hesitate to contact us so that these can be considered.

Please note that requests may incur a reasonable charge. We will contact you with an approximate cost, before we proceed, if applicable.

Yours sincerely

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Original Message-----
From: Ohakune Ratepayers and Residents' Society Inc <[FOI #27868 email]>
Sent: Tuesday, 24 September 2024 5:33 PM
To: Info <[Ruapehu District Council request email]>
Subject: Re: LGOIMA 000055 - Concept Design Consent Approval and Sign off on Teitei Drive 2014 to 2019

Warning: This email is from an External Sender. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Info,

Thank you for your response in file named LGOIMA 000055.pdf

With regards to the concepts provided on page 20-23 named Concept 1, Concept 2, Concept 3, Concept 4 (Preferred).

Q1./ Please provide copies of emails or documents leading up to Concept 4 being preferred.
Q2./ Concept 1-3 clearly shows no encroachment, with concept 4 clearly showing an encroachment on Carrot Park; can you please provide approvals, resolutions, minutes, documents, emails, memos relating to this encroachment.
Q3./ Page 19, clearly show a power poll in the path of Concept 1-3; please provide all discussions and communications regarding this, i.e. how it would be overcome, or perhaps indicating why concept 4 was preferred.

With regards to meetings held 22 February 2017, 2 March 2017 and meetings related to Annual Plan 2017-2018; I have read through the online documents and related meetings referred to (submissions, drafts, etc); I was not able to find video copies of these meetings on your Facebook or Youtube channel, but was able to find other meetings prior and post these dates.

Q4./ Do you have video of the meetings pre 22 feb 2017 and post 2 March which relate to Teitei Drive, or the proposed road as it was not yet called Teitei Drive. Please provide these if so.
Q5./ Please check Clive Manleys emails, notes, memos, and all communications or records where he was involved that relate to Teitei Drive, or the proposal regarding Teitei Drive between 2016 - 2018 and provide such as we believe there Q6./ Please provide all communications from GHD related to the proposal and concepts; the reason being, they should have advised approvals would be required for concept 4 to proceed.

Yours sincerely,

Ohakune Ratepayers and Residents' Society Inc

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Dear Ohakune Ratepayers and Residents Society

OFFICIAL INFORMATION REQUEST

I refer to your official information request dated 24 September 2024 for concept design approval and sign off on Teitei Drive road formation from 2014 to 2019.

We apologise for the lateness in responding to your request and acknowledge that we have failed to respond withing legislative timeframes.

We are having administrative difficulties in locating the information requested for questions 1 to 3 and 5, 6 below.
Under section 17(a) this request involves a substantial amount of collation and research. Our searches have involved all hardcopy records, electronic and records document filing systems and archived emails.
Council will advise you of the information by the 19 November 2024.

Q1./ Please provide copies of emails or documents leading up to Concept 4 being preferred.
Q2./ Concept 1-3 clearly shows no encroachment, with concept 4 clearly showing an encroachment on Carrot Park; can you please provide approvals, resolutions, minutes, documents, emails, memos relating to this encroachment.
Q3./ Page 19, clearly show a power poll in the path of Concept 1-3; please provide all discussions and communications regarding this, i.e. how it would be overcome, or perhaps indicating why concept 4 was preferred.

Q4./ Do you have video of the meetings pre 22 feb 2017 and post 2 March which relate to Teitei Drive, or the proposed road as it was not yet called Teitei Drive. Please provide these if so.
We have decided to refuse under section 17(e) - that the document alleged to contain the information requested does not exist. There was no existence of video documentation for Council meetings during this time.

Q5./ Please check Clive Manleys emails, notes, memos, and all communications or records where he was involved that relate to Teitei Drive, or the proposal regarding Teitei Drive between 2016 - 2018 and provide such as we believe there.
Q6./ Please provide all communications from GHD related to the proposal and concepts; the reason being, they should have advised approvals would be required for concept 4 to proceed.

Yours Sincerely,
INFO TEAM

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Original Message-----
From: Ohakune Ratepayers and Residents' Society Inc <[FOI #27868 email]>
Sent: Thursday, 31 October 2024 6:24 pm
To: Info <[Ruapehu District Council request email]>
Subject: Re: Ref 000079 Concept Design Consent Approval and Sign off on Teitei Drive 2014 to 2019

Warning: This email is from an External Sender. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Info,

This request was due on the 23rd October and has not has response. please advise.

Yours sincerely,

Ohakune Ratepayers and Residents' Society Inc

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