Central Plains Water investment decision
Luke Howison made this Official Information request to Crown Irrigation Investments Limited
The request was successful.
From: Luke Howison
Dear Crown Irrigation Investments,
I would like to request the following information about Crown Irrigation Investments Limited (CIIL) under the OIA:
* Minutes of CIIL board meetings during the period 1 September 2013 to 31 July 2014
* Documents related to due diligence on the Central Plains Water investment prepared between March and July 2014 (described on the CIIL website at http://www.crownirrigation.co.nz/investm...)
Answers to the following questions:
* How many registrations of interest from prospective irrigation schemes have been received since CIIL was established?
* What remuneration do CIIL board members receive (either per year or per meeting)?
* What is the procedure for assessing conflicts of interest between board members and proposed investments?
* Have any CIIL board members recused themselves from decisions or votes on the Central Plains Water investment for reasons of conflicts of interest?
I would prefer to receive an electronic response.
With regards to s12 of the OIA, I am an NZ citizen and in NZ.
Yours sincerely,
Luke Howison
From: Ella Harper
Crown Irrigation Investments Limited
Hi Luke,
We have received and considered your Official Information Act request, dated 22 April 2015.
Before providing an official response, I would welcome the opportunity to discuss the request with you and gain further clarification as to the information you are interested in. Specifically, in relation to the due diligence documents on the Central Plains Water investment as there are a significant number of documents that fit within that scope.
If you could please send through your contact details, I can call you at a time that is convenient for you. Alternatively, my contact details are provided below.
Look forward to hearing from you.
Regards,
Ella Harper
Manager, Finance and Operations
Level 5, Huddart Parker Building, 1 Post Office Square, PO Box 5177, Wellington 6145
T: 04 282 0619 | E: [email address] | W: www.crownirrigation.co.nz
This email is intended solely for the use of the addressee. It may contain information which is confidential or subject to legal privilege. If you are not the intended addressee: (a) please immediately notify the sender and delete the email, and (b) any use, dissemination or copying of this email is prohibited and may be unlawful.
show quoted sections
Luke Howison left an annotation ()
CIIL's Ella Harper left me a phone message on Friday afternoon (8 May) asking to clarify some points. I called her back on Monday morning (11 May).
Ella told me that the contractors for CPW were publicly announced in March (at a 5 March CPW shareholders meeting), so there would not be anything interesting relating to the contractors in the due diligence documents between March and July 2014, as asked in my original request. I agreed that the due diligence documents were no longer relevant and could be dropped from the request.
She described two board meeting which had votes relevant to the CPW decision and agreed to provide those. She said that my request for a copy of the interests register (from our April 28 phone conversation) had been approved and that would be provided.
Ella also asked for an extension on the OIA request until June 4, which I was OK with given the clarifications and later additions.
From: Ella Harper
Crown Irrigation Investments Limited
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From: Luke Howison
Dear Ella Harper,
Sorry for the delay replying to your last email, it came through as base64-encoded text. Not sure what happened there.
Re the revised scope, yes that all looks good. We also discussed a copy of the CIIL board Interests Register, is this possible?
Yours sincerely,
Luke Howison
Luke Howison left an annotation ()
The garbage text above is base64-encoded text which reads as follows:
================
Hi Luke,
Thank you for your time on Monday to discuss and confirm the scope of your request.
As discussed, please see below the revised scope for your request. If you could please confirm that this is correct that would be appreciated.
Information as follows:
1) The approvals from the Board meeting minutes which relate to Board's decision to invest in Central Water Plains.
Answers to the following questions:
1) How many registrations of interest from prospective irrigation schemes have been received since CIIL was established?
2) What is the procedure for assessing conflicts of interest between board members and proposed investments?
3) Have any CIIL board members recused themselves from decisions or votes on the Central Plains Water investment for reasons of conflicts of interest?
We will endeavour to provide you with a response to this request as soon as practicably possible, but no later than Thursday 4 June 2015.
Regards,
Ella Harper
Manager, Finance and Operations
Level 5, Huddart Parker Building, 1 Post Office Square, PO Box 5177, Wellington 6145
T: 04 282 0619 | E: ella.harper@crownirrigation.co.nz | W: www.crownirrigation.co.nz
This email is intended solely for the use of the addressee. It may contain information which is confidential or subject to legal privilege. If you are not the intended addressee: (a) please immediately notify the sender and delete the email, and (b) any use, dissemination or copying of this email is prohibited and may be unlawful.
From: Ella Harper
Crown Irrigation Investments Limited
Hi Luke,
Further revision to the request below:
Information as follows:
1) The approvals from the Board meeting minutes which relate to Board's decision to invest in Central Water Plains.
2) A copy of CIIL's Board interest register
Answers to the following questions:
1) How many registrations of interest from prospective irrigation schemes have been received since CIIL was established?
2) What is the procedure for assessing conflicts of interest between board members and proposed investments?
3) Have any CIIL board members recused themselves from decisions or votes on the Central Plains Water investment for reasons of conflicts of interest?
We will endeavour to provide you with a response to this request as soon as practicably possible, but no later than Thursday 4 June 2015.
I hope this message comes through normally.
Kind regards,
Ella Harper
Manager, Finance and Operations
Level 5, Huddart Parker Building, 1 Post Office Square, PO Box 5177, Wellington 6145
T: 04 282 0619 | E: [email address] | W: www.crownirrigation.co.nz
This email is intended solely for the use of the addressee. It may contain information which is confidential or subject to legal privilege. If you are not the intended addressee: (a) please immediately notify the sender and delete the email, and (b) any use, dissemination or copying of this email is prohibited and may be unlawful.
show quoted sections
From: Luke Howison
Dear Ella Harper,
Perfect, thanks Ella!
Yours sincerely,
Luke Howison
From: Ella Harper
Crown Irrigation Investments Limited
Response letter Luke Howison.pdf
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Questions and answers for Luke Howison.pdf
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Board Members Declared Interests April 2015.pdf
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Minutes of Crown Irrigation Board 21 Feb 2014 for release under the OIA.pdf
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Minutes of Crown Irrigation Board 23 June 2014 for release under the OIA.pdf
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Hi Luke,
Please find attached a response to your Official Information Act request.
Please let me know if you have any comments or further queries regarding the information released.
Kind regards,
Ella Harper
Manager, Finance and Operations
Level 5, Huddart Parker Building, 1 Post Office Square, PO Box 5177, Wellington 6145
T: 04 282 0619 | E: [email address] | W: www.crownirrigation.co.nz
This email is intended solely for the use of the addressee. It may contain information which is confidential or subject to legal privilege. If you are not the intended addressee: (a) please immediately notify the sender and delete the email, and (b) any use, dissemination or copying of this email is prohibited and may be unlawful.
show quoted sections
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Luke Howison left an annotation ()
To follow up Ella Harper's request for clarification, I called her on 28 April and she was very helpful.
Apparently there are "hundreds of documents" relating to due diligence on the CPW investment, so to prevent both of us being buried under a mountain of paper, I asked for any documents relating to CPW's preferred contractors, and when CIIL learned of the final CPW contractor decision.
Ella asked about what I was looking for in relation to the board minutes; I suggested that just the votes for the CPW investment would be sufficient.
I also advised Ella that I had found the director remuneration on the 2014 Annual report (http://www.crownirrigation.co.nz/assets/...), so that question could be skipped.
I also asked if I could have a copy of the CIIL interests register as described in the 2014 Annual report.
Link to this