Kia ora Diamond8nz

 

Your request for information below has been transferred to Auckland
Council from The Department of Internal Affairs. Your request as it
currently stands is quite vague. Could you please clarify what sort of
information you are seeking for flat 2 14 Ballater Place Highland Park,
Auckland 2010.

 

For example, are you looking for specific complaints made against the
property, is there a specific department you are seeking this information
from?

 

For context, Auckland Council has approximately 18,000 mailboxes on its
system (current and those used by former employees and contractors).
Searches that specify “all of council”, “anyone” or “Auckland Council
staff” (even when limited by date range and keyword criteria) take a
considerable amount of time to perform, especially when it is considered
that some mailboxes are several gigabytes in size. This also increases the
likelihood that emails that are not relevant to the search are returned.
 To review so many emails at approx. 2 minutes per email will take a
considerable amount of time. For example, reviewing 4,218 emails at
approx. 2 minutes per email would take approximately 17.5 days (3 ½ weeks
at 40 hours per week).

 

In this particular case, the request asks for any records for "2 14
Ballater Place Highland Park, Auckland 2010” sent or received by anyone
across the Council and would require a search of 18,000 mailboxes. We
would need to search and download those emails from our system, assemble,
compile, and review them all individually to determine what is in scope,
what can be released, and what needs to be withheld. Moreover, if these
emails are with private individuals, we would need to conduct consultation
with them independently.

 

If you could please provide us with further information on the subject you
are interested in it will give us a better indication of what department
we can approach for the search.

 

 

Ngâ mihi,

 

Amanda

The Privacy & LGOIMA team

Auckland Council

 

 

 

 

From: OCA <[email address]>
Sent: Thursday, 7 December 2023 11:05 am
To: Official Information <[email address]>
Subject: Transfer of OIA request to Auckland Council

 

Kia ora koutou Auckland Council OIA team,

The Department of Internal Affairs has received the attached request (in
train) and is proposing transfer of this request to your agency for
response.

Transfer is in accordance with section 14(b)(i) and (ii) of the Act. The
information requested is not held by the Department of Internal Affairs,
but we believe it is held by, and more closely related to the functions of
Auckland Council.

Please confirm whether you accept transfer of this request, or advise
reasons why this request should not be transferred.

If transfer is accepted, we will notify the requester of the transfer and
will forward a copy of this notification to you.

I am available to discuss this transfer if helpful.

NÄ?ku, na

Rachel McGonigal | she/her | Advisor, Planning and Development
Te Rua Mahara o te KÄ?wanatanga Archives New Zealand
10 Mulgrave Street | Wellington, New Zealand |
[1]http://www.archives.govt.nz/

show quoted sections

Tēnā koe Diamond8nz,

Thank you for your OIA request to the Department of Internal Affairs (included with this email).

As the information you have requested is not held by the Department of Internal Affairs, but is believed to be held by, and more closely related to the functions of Auckland Council, we are transferring your request to that agency for response, in accordance with section 14(b) of the Official Information Act 1982.

You can expect to hear from the receiving agency shortly in regard to your request. If you would like to contact them directly, you are able to email them at the following address: [email address]

You have the right to seek an investigation and review by the Ombudsman of this decision to transfer. Information about how to make a complaint is available at www.ombudsman.parliament.nz or Freephone 0800 802 602.

Nāku, nā

Rachel McGonigal | Advisor, Planning and Development
Te Rua Mahara o te Kāwanatanga Archives New Zealand
10 Mulgrave Street | Wellington, New Zealand | www.archives.govt.nz

show quoted sections

Kia ora Diamond8

 

We have received your request in transfer from the Department of Internal
Affairs.

 

To help us to answer you can you please provide us with more information.

 

Are you looking for information about rates, payments etc. 

Or are you looking for information about Licensing and Regulatory Matters
– such as building or resource consents. 

Or is your query in the line of complaints about this property?

 

Can you please narrow your search to a specific timeframe, this would be
very helpful to us

 

 

 

 

 

 

From: OCA <[1][email address]>
Sent: Thursday, 7 December 2023 11:05 am
To: Official Information <[2][email address]>
Subject: Transfer of OIA request to Auckland Council

 

Kia ora koutou Auckland Council OIA team,

The Department of Internal Affairs has received the attached request (in
train) and is proposing transfer of this request to your agency for
response.

Transfer is in accordance with section 14(b)(i) and (ii) of the Act. The
information requested is not held by the Department of Internal Affairs,
but we believe it is held by, and more closely related to the functions of
Auckland Council.

Please confirm whether you accept transfer of this request, or advise
reasons why this request should not be transferred.

If transfer is accepted, we will notify the requester of the transfer and
will forward a copy of this notification to you.

I am available to discuss this transfer if helpful.

NÄ?ku, na

Rachel McGonigal | she/her | Advisor, Planning and Development
Te Rua Mahara o te KÄ?wanatanga Archives New Zealand
10 Mulgrave Street | Wellington, New Zealand |
[3]http://www.archives.govt.nz/

show quoted sections

Kia ora Diamond8nz

 

We have not heard back from you on the below. Could you please get back to
us as soon as possible with clarification/refinement of your request.

 

 

Ngâ mihi,

 

Amanda

The Privacy & LGOIMA team

Auckland Council

 

 

 

From: Amanda Pillay On Behalf Of Official Information
Sent: Thursday, 7 December 2023 2:47 pm
To: '[FOI #25060 email]'
<[FOI #25060 email]>
Subject: RE: Transfer of OIA request to Auckland Council

 

Kia ora Diamond8nz

 

Your request for information below has been transferred to Auckland
Council from The Department of Internal Affairs. Your request as it
currently stands is quite vague. Could you please clarify what sort of
information you are seeking for flat 2 14 Ballater Place Highland Park,
Auckland 2010.

 

For example, are you looking for specific complaints made against the
property, is there a specific department you are seeking this information
from?

 

For context, Auckland Council has approximately 18,000 mailboxes on its
system (current and those used by former employees and contractors).
Searches that specify “all of council”, “anyone” or “Auckland Council
staff” (even when limited by date range and keyword criteria) take a
considerable amount of time to perform, especially when it is considered
that some mailboxes are several gigabytes in size. This also increases the
likelihood that emails that are not relevant to the search are returned.
 To review so many emails at approx. 2 minutes per email will take a
considerable amount of time. For example, reviewing 4,218 emails at
approx. 2 minutes per email would take approximately 17.5 days (3 ½ weeks
at 40 hours per week).

 

In this particular case, the request asks for any records for "2 14
Ballater Place Highland Park, Auckland 2010” sent or received by anyone
across the Council and would require a search of 18,000 mailboxes. We
would need to search and download those emails from our system, assemble,
compile, and review them all individually to determine what is in scope,
what can be released, and what needs to be withheld. Moreover, if these
emails are with private individuals, we would need to conduct consultation
with them independently.

 

If you could please provide us with further information on the subject you
are interested in it will give us a better indication of what department
we can approach for the search.

 

 

Ngâ mihi,

 

Amanda

The Privacy & LGOIMA team

Auckland Council

 

 

 

 

From: OCA <[1][email address]>
Sent: Thursday, 7 December 2023 11:05 am
To: Official Information <[2][email address]>
Subject: Transfer of OIA request to Auckland Council

 

Kia ora koutou Auckland Council OIA team,

The Department of Internal Affairs has received the attached request (in
train) and is proposing transfer of this request to your agency for
response.

Transfer is in accordance with section 14(b)(i) and (ii) of the Act. The
information requested is not held by the Department of Internal Affairs,
but we believe it is held by, and more closely related to the functions of
Auckland Council.

Please confirm whether you accept transfer of this request, or advise
reasons why this request should not be transferred.

If transfer is accepted, we will notify the requester of the transfer and
will forward a copy of this notification to you.

I am available to discuss this transfer if helpful.

NÄ?ku, na

Rachel McGonigal | she/her | Advisor, Planning and Development
Te Rua Mahara o te KÄ?wanatanga Archives New Zealand
10 Mulgrave Street | Wellington, New Zealand |
[3]http://www.archives.govt.nz/

show quoted sections

Kia ora

 

We have still not heard back from you with refinement on your request.
Please get back to us by Friday 26 January. Your request will otherwise be
refused under section 17(f) Local Government Official Information and
Meetings Act 1987 as the information requested cannot be made available
without substantial collation or research.

 

 

Ngâ mihi,

 

Amanda

The Privacy & LGOIMA team

Auckland Council

 

 

 

From: Amanda Pillay On Behalf Of Official Information
Sent: Tuesday, 19 December 2023 9:40 am
To: '[FOI #25060 email]'
<[FOI #25060 email]>
Subject: RE: Transfer of OIA request to Auckland Council

 

Kia ora Diamond8nz

 

We have not heard back from you on the below. Could you please get back to
us as soon as possible with clarification/refinement of your request.

 

 

Ngâ mihi,

 

Amanda

The Privacy & LGOIMA team

Auckland Council

 

 

 

From: Amanda Pillay On Behalf Of Official Information
Sent: Thursday, 7 December 2023 2:47 pm
To: '[FOI #25060 email]'
<[1][FOI #25060 email]>
Subject: RE: Transfer of OIA request to Auckland Council

 

Kia ora Diamond8nz

 

Your request for information below has been transferred to Auckland
Council from The Department of Internal Affairs. Your request as it
currently stands is quite vague. Could you please clarify what sort of
information you are seeking for flat 2 14 Ballater Place Highland Park,
Auckland 2010.

 

For example, are you looking for specific complaints made against the
property, is there a specific department you are seeking this information
from?

 

For context, Auckland Council has approximately 18,000 mailboxes on its
system (current and those used by former employees and contractors).
Searches that specify “all of council”, “anyone” or “Auckland Council
staff” (even when limited by date range and keyword criteria) take a
considerable amount of time to perform, especially when it is considered
that some mailboxes are several gigabytes in size. This also increases the
likelihood that emails that are not relevant to the search are returned.
 To review so many emails at approx. 2 minutes per email will take a
considerable amount of time. For example, reviewing 4,218 emails at
approx. 2 minutes per email would take approximately 17.5 days (3 ½ weeks
at 40 hours per week).

 

In this particular case, the request asks for any records for "2 14
Ballater Place Highland Park, Auckland 2010” sent or received by anyone
across the Council and would require a search of 18,000 mailboxes. We
would need to search and download those emails from our system, assemble,
compile, and review them all individually to determine what is in scope,
what can be released, and what needs to be withheld. Moreover, if these
emails are with private individuals, we would need to conduct consultation
with them independently.

 

If you could please provide us with further information on the subject you
are interested in it will give us a better indication of what department
we can approach for the search.

 

 

Ngâ mihi,

 

Amanda

The Privacy & LGOIMA team

Auckland Council

 

 

 

 

From: OCA <[2][email address]>
Sent: Thursday, 7 December 2023 11:05 am
To: Official Information <[3][email address]>
Subject: Transfer of OIA request to Auckland Council

 

Kia ora koutou Auckland Council OIA team,

The Department of Internal Affairs has received the attached request (in
train) and is proposing transfer of this request to your agency for
response.

Transfer is in accordance with section 14(b)(i) and (ii) of the Act. The
information requested is not held by the Department of Internal Affairs,
but we believe it is held by, and more closely related to the functions of
Auckland Council.

Please confirm whether you accept transfer of this request, or advise
reasons why this request should not be transferred.

If transfer is accepted, we will notify the requester of the transfer and
will forward a copy of this notification to you.

I am available to discuss this transfer if helpful.

NÄ?ku, na

Rachel McGonigal | she/her | Advisor, Planning and Development
Te Rua Mahara o te KÄ?wanatanga Archives New Zealand
10 Mulgrave Street | Wellington, New Zealand |
[4]http://www.archives.govt.nz/

show quoted sections

Kia ora Diamond8nz

 

As we have not heard back from you, we suggest in the first instance you
purchase the the council’s property file, using the link below.

 

[1]Order a property file

 

The property file contains the most up to date and relevant information
about a property. On the file will be any building inspections, code of
compliance certificates, and building and resource consents, as well as
plans, consenting conditions, general correspondence and most other
information submitted to or held by the council concerning the property.

 

Please note, the property file will not contain information about
complaints concerning the property such as noise, animal, or nuisance
complaints.

 

If, after you have purchased the file, you cannot find a specific document
or if you want us to provide information that is not on the file, you can
request that information from us under the Local Government Official
Information & Meetings Act (LGOIMA), and we will consider your request
under this act.

 

Ngâ mihi,

 

Amanda

The Privacy & LGOIMA team

Auckland Council

 

 

 

From: Amanda Pillay
Sent: Wednesday, January 24, 2024 2:20 PM
To: [FOI #25060 email]
Subject: RE: Transfer of OIA request to Auckland Council

 

Kia ora

 

We have still not heard back from you with refinement on your request.
Please get back to us by Friday 26 January. Your request will otherwise be
refused under section 17(f) Local Government Official Information and
Meetings Act 1987 as the information requested cannot be made available
without substantial collation or research.

 

 

Ngâ mihi,

 

Amanda

The Privacy & LGOIMA team

Auckland Council

 

 

 

From: Amanda Pillay On Behalf Of Official Information
Sent: Tuesday, 19 December 2023 9:40 am
To: '[FOI #25060 email]'
<[2][FOI #25060 email]>
Subject: RE: Transfer of OIA request to Auckland Council

 

Kia ora Diamond8nz

 

We have not heard back from you on the below. Could you please get back to
us as soon as possible with clarification/refinement of your request.

 

 

Ngâ mihi,

 

Amanda

The Privacy & LGOIMA team

Auckland Council

 

 

 

From: Amanda Pillay On Behalf Of Official Information
Sent: Thursday, 7 December 2023 2:47 pm
To: '[FOI #25060 email]'
<[3][FOI #25060 email]>
Subject: RE: Transfer of OIA request to Auckland Council

 

Kia ora Diamond8nz

 

Your request for information below has been transferred to Auckland
Council from The Department of Internal Affairs. Your request as it
currently stands is quite vague. Could you please clarify what sort of
information you are seeking for flat 2 14 Ballater Place Highland Park,
Auckland 2010.

 

For example, are you looking for specific complaints made against the
property, is there a specific department you are seeking this information
from?

 

For context, Auckland Council has approximately 18,000 mailboxes on its
system (current and those used by former employees and contractors).
Searches that specify “all of council”, “anyone” or “Auckland Council
staff” (even when limited by date range and keyword criteria) take a
considerable amount of time to perform, especially when it is considered
that some mailboxes are several gigabytes in size. This also increases the
likelihood that emails that are not relevant to the search are returned.
 To review so many emails at approx. 2 minutes per email will take a
considerable amount of time. For example, reviewing 4,218 emails at
approx. 2 minutes per email would take approximately 17.5 days (3 ½ weeks
at 40 hours per week).

 

In this particular case, the request asks for any records for "2 14
Ballater Place Highland Park, Auckland 2010” sent or received by anyone
across the Council and would require a search of 18,000 mailboxes. We
would need to search and download those emails from our system, assemble,
compile, and review them all individually to determine what is in scope,
what can be released, and what needs to be withheld. Moreover, if these
emails are with private individuals, we would need to conduct consultation
with them independently.

 

If you could please provide us with further information on the subject you
are interested in it will give us a better indication of what department
we can approach for the search.

 

 

Ngâ mihi,

 

Amanda

The Privacy & LGOIMA team

Auckland Council

 

 

 

 

From: OCA <[4][email address]>
Sent: Thursday, 7 December 2023 11:05 am
To: Official Information <[5][email address]>
Subject: Transfer of OIA request to Auckland Council

 

Kia ora koutou Auckland Council OIA team,

The Department of Internal Affairs has received the attached request (in
train) and is proposing transfer of this request to your agency for
response.

Transfer is in accordance with section 14(b)(i) and (ii) of the Act. The
information requested is not held by the Department of Internal Affairs,
but we believe it is held by, and more closely related to the functions of
Auckland Council.

Please confirm whether you accept transfer of this request, or advise
reasons why this request should not be transferred.

If transfer is accepted, we will notify the requester of the transfer and
will forward a copy of this notification to you.

I am available to discuss this transfer if helpful.

NÄ?ku, na

Rachel McGonigal | she/her | Advisor, Planning and Development
Te Rua Mahara o te KÄ?wanatanga Archives New Zealand
10 Mulgrave Street | Wellington, New Zealand |
[6]http://www.archives.govt.nz/

show quoted sections