Register of gifts

Lorna Johnson made this Official Information request to Palmerston North City Council

The request was partially successful.

From: Lorna Johnson

Dear Palmerston North City Council,

Could you please supply the register of gifts for employees and councillors of Palmerston North City Council over the last financial year (2013-2014)

Yours faithfully,

Lorna Johnson

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From: Info Queue
Palmerston North City Council

Thank you for your email. We will respond as soon as possible.

Palmerston North City Council
Customer Services
06 356 8199

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From: Lorna Johnson

Dear Palmerston North City Council,

I refer to my previous request under the OIA regarding the Register of Gifts.
This request is now overdue. By law, it should have been responded to by 9th December. Can you please respond to the original request promptly.

Yours faithfully,

Lorna Johnson

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From: Info Queue
Palmerston North City Council

Thank you for your email. We will respond as soon as possible.

Palmerston North City Council
Customer Services
06 356 8199

__________________________________________________________________________________________

Caution: The content of this email is confidential and may be legally privileged. If it is not intended for you, please email the sender immediately and destroy the original message. You may not copy, disclose or use the contents in any way.

The sender's email address in this message may constitute a designation of an information system for the purposes of section 11(a) of the Electronic Transactions Act 2002 (New Zealand). You agree that, in sending an email message to that address, the time of receipt will be when the message actually comes to the attention of the addressee, not the time the message enters the designated information system. Thank You.
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From: Info Queue
Palmerston North City Council

Hello Lorna,
 
Thanks for your email. I am sorry no one has written back to you yet. I
will definitely pass your email on, and ask that some one gets in touch
with you as soon as possible,
 
Regards,
Alice
Customer Services
Palmerston North City Council
-----Original Message-----
From: "Lorna Johnson" <[OIA #2172 email]>
Sent: Thursday, 11 December 2014 3:10 p.m.
To: "OIA requests at Palmerston North City Council" <[Palmerston North City Council request email]>
Subject: Re: Official Information Act request - Register of gifts

Dear Palmerston North City Council,

I refer to my previous request under the OIA regarding the Register of
Gifts.
This request is now overdue. By law, it should have been responded to by
9th December. Can you please respond to the original request promptly.

Yours faithfully,

Lorna Johnson

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[OIA #2172 email]

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an OIA officer, please ask your web
manager to link to us from your organisation's OIA page.

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__________________________________________________________________________________________

Caution: The content of this email is confidential and may be legally
privileged. If it is not intended for you, please email the sender
immediately and destroy the original message. You may not copy, disclose
or use the contents in any way.

The sender's email address in this message may constitute a designation of
an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002 (New Zealand). You agree that, in sending an email
message to that address, the time of receipt will be when the message
actually comes to the attention of the addressee, not the time the message
enters the designated information system. Thank You.
__________________________________________________________________________________________

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Caution:  The content of this email is confidential and may be legally
privileged.  If it is not intended for you, please email the sender
immediately and destroy the original message.  You may not copy, disclose
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From: Kyle Whitfield
Palmerston North City Council

Good Morning Lorna,

 

Sorry, but I can’t see that this request has been received by us. We have
no documentation regarding your request.

 

Do you have a response letter from PNCC which with have a request number
on? Or are you able to re-send the request to me?

 

Regards,

 

KYLE WHITFIELD  l  Governance & Support Team Leader
Palmerston North City Council  l  Private Bag 11034  l  Palmerston North
P: +64 (6) 356 8199 l DDI: +64 (6) 351 4128 l C: +64 (21) 454 233  l 
[1]www.pncc.govt.nz

 

-----Original Message-----
From: "Lorna Johnson" <[2][OIA #2172 email]>
Sent: Thursday, 11 December 2014 3:10 p.m.
To: "OIA requests at Palmerston North City Council" <[3][Palmerston North City Council request email]>
Subject: Re: Official Information Act request - Register of gifts

Dear Palmerston North City Council,

I refer to my previous request under the OIA regarding the Register of
Gifts.
This request is now overdue. By law, it should have been responded to by
9th December. Can you please respond to the original request promptly.

Yours faithfully,

Lorna Johnson

-------------------------------------------------------------------
Please use this email address for all replies to this request:
[4][OIA #2172 email]

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[5]https://fyi.org.nz/help/officers

If you find this service useful as an OIA officer, please ask your web
manager to link to us from your organisation's OIA page.

-------------------------------------------------------------------

__________________________________________________________________________________________

Caution: The content of this email is confidential and may be legally
privileged. If it is not intended for you, please email the sender
immediately and destroy the original message. You may not copy, disclose
or use the contents in any way.

The sender's email address in this message may constitute a designation of
an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002 (New Zealand). You agree that, in sending an email
message to that address, the time of receipt will be when the message
actually comes to the attention of the addressee, not the time the message
enters the designated information system. Thank You.
__________________________________________________________________________________________

--------------------------------------------------------------------------

Caution:  The content of this email is confidential and may be legally
privileged.  If it is not intended for you, please email the sender
immediately and destroy the original message.  You may not copy, disclose
or use the contents in any way.  Thank You.

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References

Visible links
1. http://www.pncc.govt.nz/
2. mailto:[OIA #2172 email]
3. mailto:[Palmerston North City Council request email]
4. mailto:[OIA #2172 email]
5. https://fyi.org.nz/help/officers

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From: Lorna Johnson

Dear Kyle Whitfield,

On 11th November I sent the following request, via the FYI website. I received an autmated email response saying my request would be attended to.

"Dear Palmerston North City Council,

Could you please supply the register of gifts for employees and
councillors of Palmerston North City Council over the last
financial year (2013-2014)"

Once the time period for the request to be actioned had expired, I then sent the reminder that you have been forwarded by Alice. In view of the delay, I would appreciate a prompt response to my request.

Yours sincerely,

Lorna Johnson

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From: Grant Jensen
Palmerston North City Council

Good afternoon Lorna,

 

In response to your LGOIMA requesting information from the gift register
for the financial year 2013-2014, I have the following information for
you:

 

excl GST 2013-2014
No. Cost
less than $10 0 $0
$10 - $49.99 272 $3,937
$50 - $99.99 49 $3,421
more than $100 21 $5,280
$12,639

 

I trust the above information suffices your request.

 

Kind regards,

 

GRANT JENSEN  l  Corporate Accountant
Palmerston North City Council  l  Private Bag 11034  l  Palmerston North
P: +64 (6) 3568199  l  [1]www.pncc.govt.nz

 

 

 

 

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Caution:  The content of this email is confidential and may be legally
privileged.  If it is not intended for you, please email the sender
immediately and destroy the original message.  You may not copy, disclose
or use the contents in any way.  Thank You.

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1. http://www.pncc.govt.nz/

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From: Lorna Johnson

Dear Grant Jensen,

I note your response, which I consider insufficient.

I requested the register of gifts, which should detail who the gifts were from and who they were to, as well as the individual value of each gift. Your brief synopsis does not provide sufficient information.

Can you please supply the above information as requested.

Yours sincerely,

Lorna Johnson

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From: Grant Jensen
Palmerston North City Council


Attachment Register 1.pdf
180K Download View as HTML

Attachment Register 2.pdf
93K Download View as HTML

Attachment Register 3.pdf
205K Download View as HTML

Attachment Register 4.pdf
193K Download View as HTML

Attachment Register 5.pdf
93K Download View as HTML

Attachment Register 6.pdf
185K Download View as HTML


Good afternoon Lorna,

 

Thank you for your further email dated 12 December 2014

 

We have reviewed the information previously provided to you, and have
decided to provide the further information as attached which covers the
financial period 1 July 2013 to 30 June 2014.

 

This information is set out in the six attached documents. Each document
relates to a different unit of the Council; this explains the slight
differences in the presentation of the information.

 

You also requested information on the gifts received by Councillors. The
Chief Executive has not been informed of any gifts being received by
Elected Members in virtue of their position during the period requested.

 

Please note this new information supplied differs from previously supplied
information. The previously supplied information was a summary of the
value of gifts purchased by the Palmerston North City Council for its
employees.

 

Please note that we have excluded from the information anything that would
enable the recipients of gifts to be identified. This is to protect their
personal privacy. This is a valid reason for withholding information, as
per section 7(2)(a) of the Local Government Official Information and
Meetings Act 1987.

 

If you are still unhappy with the information provided, you are welcome to
refer the matter to the Office of the Ombudsmen for investigation and
review. The address for that office is P.O. Box 10152, The Terrace,
Wellington 6143.

 

Regards,

 

GRANT JENSEN  l  Corporate Accountant
Palmerston North City Council  l  Private Bag 11034  l  Palmerston North
P: +64 (6) 3568199  l  [1]www.pncc.govt.nz

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Caution:  The content of this email is confidential and may be legally
privileged.  If it is not intended for you, please email the sender
immediately and destroy the original message.  You may not copy, disclose
or use the contents in any way.  Thank You.

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From: Lorna Johnson

Dear Grant Jensen,

Thank you for the information supplied.
I consider this request complete.

Yours sincerely,

Lorna Johnson

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