Outline and training documentation for National Intelligence Application aka N.I.A
S.I made this Official Information request to New Zealand Police
The request was partially successful.
From: S.I
Dear New Zealand Police,
I have recently received a personal dossier after a privacy act request for information held by police about myself. To better understand the information collected I am requesting:
● All documents related to the National Intelligence Application and any other
information records.
● Including the training documentation & policies that are used to educate & inform
all police employees on how use the systems.
● If not already covered in the above documents then I would also request all
documents explaining all associated codes, abbreviations, details that can be
used on an individuals personal information file or dossier.
● Documents/policy/instructions on alerts/flags attributed to an individual and
if/when they change status from current to historical and the procedure if the
individual disagrees or contests the information held is incorrect or false.
I am a New Zealand citizen residing in Auckland my entire life so I am more than entitled to request this information.
Regards,
S.I
From: Ministerial Services
New Zealand Police
Tēnā koe S.I
I acknowledge receipt of your Official Information Act 1982 (OIA) request below, received by Police on 10 November 2022.
Your reference number is IR-01-22-35127.
You can expect a response to your request on or before 8 December 2022 unless an extension is needed.
Ngā mihi
Catherine
Ministerial Services
Police National Headquarters
-----Original Message-----
From: S.I <[FOI #21099 email]>
Sent: Thursday, 10 November 2022 6:24 PM
To: Ministerial Services <[email address]>
Subject: [EXTERNAL] Official Information request - Outline and training documentation for National Intelligence Application aka N.I.A
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Dear New Zealand Police,
I have recently received a personal dossier after a privacy act request for information held by police about myself. To better understand the information collected I am requesting:
● All documents related to the National Intelligence Application and any other
information records.
● Including the training documentation & policies that are used to educate & inform
all police employees on how use the systems.
● If not already covered in the above documents then I would also request all
documents explaining all associated codes, abbreviations, details that can be
used on an individuals personal information file or dossier.
● Documents/policy/instructions on alerts/flags attributed to an individual and
if/when they change status from current to historical and the procedure if the
individual disagrees or contests the information held is incorrect or false.
I am a New Zealand citizen residing in Auckland my entire life so I am more than entitled to request this information.
Regards,
S.I
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===============================================================
WARNING
The information contained in this email message is intended for the addressee only and may contain privileged information. It may also be subject to the provisions of section 50 of the Policing Act 2008, which creates an offence to have unlawful possession of Police property. If you are not the intended recipient of this message or have received this message in error, you must not peruse, use, distribute or copy this message or any of its contents.
Also note, the views expressed in this message may not necessarily reflect those of the New Zealand Police. If you have received this message in error, please email or telephone the sender immediately
hide quoted sections
From: Ministerial Services
New Zealand Police
Tēnā koe S I
I refer to your Official Information Act 1982 (OIA) request of 10 November
2022 for the following information :
I have recently received a personal dossier after a privacy act request
for information held by police about myself. To better understand the
information collected I am requesting: All documents related to the
National Intelligence Application and any other information records.
Including the training documentation & policies that are used to educate &
inform all police employees on how use the systems. If not already covered
in the above documents then I would also request all documents explaining
all associated codes, abbreviations, details that can b used on an
individuals personal information file or dossier.
Documents/policy/instructions on alerts/flags attributed to an individual
and if/when they change status from current to historical and the
procedure if the individual disagrees or contests the information held is
incorrect or false.
I have been asked to advise you that Police requires an extension of time
in which to respond to your request, pursuant to section 15A(1) of the
OIA. Specifically, section 15A(1)(a), necessitates a search through a
large quantity of information and meeting the original time limit would
unreasonably interfere with the operations of the organisation.
Police requires until 31 January 2023 to provide a substantive response to
your request. However we are endeavouring to provide this to you as soon
as possible.
You have the right, under section 28(3) of the OIA, to make a complaint to
an Ombudsman about this extension.
If you wish to discuss any aspect of your request with us, including this
decision, please feel free to contact
[1][email address].
Ngā mihi,
Penni
Penni Davenport | Senior Advisor
Ministerial Services | Policy & Partnerships | PNHQ
===============================================================
WARNING
The information contained in this email message is intended for the
addressee only and may contain privileged information. It may also be
subject to the provisions of section 50 of the Policing Act 2008, which
creates an offence to have unlawful possession of Police property. If you
are not the intended recipient of this message or have received this
message in error, you must not peruse, use, distribute or copy this
message or any of its contents.
Also note, the views expressed in this message may not necessarily reflect
those of the New Zealand Police. If you have received this message in
error, please email or telephone the sender immediately
References
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1. mailto:[email address]
From: S.I
Dear Ministerial Services,
This is now overdue. Can you please release the information requested as legally required.
I will be contacting the ombudsman
Regards,
S.I
From: Ministerial Services
New Zealand Police
Good afternoon S.I.
I apologise for the delay in providing you with a response to your OIA.
Your response is in the final stages of review and all going well we hope to have your response with you in the next few days.
Kind regards,
Lisa MacKenzie | Advisor | Ministerial Services
Strategy & Partnerships |PNHQ
E tu ki te kei o te waka, kia pakia koe e nga ngaru o te wa –
Stand at the stern of the canoe and feel the spray of the future biting at your face.
-----Original Message-----
From: S.I <[FOI #21099 email]>
Sent: Wednesday, 1 February 2023 3:22 AM
To: Ministerial Services <[email address]>
Subject: [EXTERNAL] Re: Extension of time IR-01-22-35127
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Dear Ministerial Services,
This is now overdue. Can you please release the information requested as legally required.
I will be contacting the ombudsman
Regards,
S.I
-----Original Message-----
Tēnā koe S I
I refer to your Official Information Act 1982 (OIA) request of 10 November
2022 for the following information :
I have recently received a personal dossier after a privacy act request for information held by police about myself. To better understand the information collected I am requesting: All documents related to the National Intelligence Application and any other information records.
Including the training documentation & policies that are used to educate & inform all police employees on how use the systems. If not already covered in the above documents then I would also request all documents explaining all associated codes, abbreviations, details that can b used on an individuals personal information file or dossier.
Documents/policy/instructions on alerts/flags attributed to an individual and if/when they change status from current to historical and the procedure if the individual disagrees or contests the information held is incorrect or false.
I have been asked to advise you that Police requires an extension of time in which to respond to your request, pursuant to section 15A(1) of the OIA. Specifically, section 15A(1)(a), necessitates a search through a large quantity of information and meeting the original time limit would unreasonably interfere with the operations of the organisation.
Police requires until 31 January 2023 to provide a substantive response to your request. However we are endeavouring to provide this to you as soon as possible.
You have the right, under section 28(3) of the OIA, to make a complaint to an Ombudsman about this extension.
If you wish to discuss any aspect of your request with us, including this decision, please feel free to contact [1][email address].
Ngā mihi,
Penni
Penni Davenport | Senior Advisor
Ministerial Services | Policy & Partnerships | PNHQ
===============================================================
WARNING
The information contained in this email message is intended for the addressee only and may contain privileged information. It may also be subject to the provisions of section 50 of the Policing Act 2008, which creates an offence to have unlawful possession of Police property. If you are not the intended recipient of this message or have received this message in error, you must not peruse, use, distribute or copy this message or any of its contents.
Also note, the views expressed in this message may not necessarily reflect those of the New Zealand Police. If you have received this message in error, please email or telephone the sender immediately
References
Visible links
1. mailto:[email address]
-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #21099 email]
Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers
If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.
-------------------------------------------------------------------
hide quoted sections
From: Ministerial Services
New Zealand Police
Tēnā koe S
Please find attached the response to your Official Information Act
request, received by New Zealand Police on 10 November 2022.
Please accept our apologies for the delay in providing you with this
response.
Ngā mihi
Dylan
Dylan
Advisor | Ministerial Services | Police National Headquarters
[1]wordmark transparent
===============================================================
WARNING
The information contained in this email message is intended for the
addressee only and may contain privileged information. It may also be
subject to the provisions of section 50 of the Policing Act 2008, which
creates an offence to have unlawful possession of Police property. If you
are not the intended recipient of this message or have received this
message in error, you must not peruse, use, distribute or copy this
message or any of its contents.
Also note, the views expressed in this message may not necessarily reflect
those of the New Zealand Police. If you have received this message in
error, please email or telephone the sender immediately
References
Visible links
From: S.I
Dear Ministerial Services,
NZ Police released a redacted copy of the NIA Manual under the Official Information Act on 27 September 2022 (ref IR-01-22-22232). If this document has not been changed since 2017, then it does not seem justifiable for NZ Police to refuse to release it as they have already made all the relevant withholding decisions and produced a redacted version of this document in response to a previous request.
Please supply the information
Yours sincerely,
S.I
From: Ministerial Services
New Zealand Police
Kia ora
The workgroup advise the NIA Manual is currently being updated and we will have a new redacted version publicly available in the near future and will provide you a copy then, however I can't give you a date at this point.
Kind regards, Michelle
Ministerial Services Advisor - Police National Headquarters
-----Original Message-----
From: S.I <[FOI #21099 email]>
Sent: Sunday, 26 February 2023 4:10 PM
To: Ministerial Services <[email address]>
Subject: [EXTERNAL] Re: OIA response IR-01-22-35127
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Dear Ministerial Services,
NZ Police released a redacted copy of the NIA Manual under the Official Information Act on 27 September 2022 (ref IR-01-22-22232). If this document has not been changed since 2017, then it does not seem justifiable for NZ Police to refuse to release it as they have already made all the relevant withholding decisions and produced a redacted version of this document in response to a previous request.
Please supply the information
Yours sincerely,
S.I
-----Original Message-----
Tēnā koe S
Please find attached the response to your Official Information Act request, received by New Zealand Police on 10 November 2022.
Please accept our apologies for the delay in providing you with this response.
Ngā mihi
Dylan
Dylan
Advisor | Ministerial Services | Police National Headquarters
[1]wordmark transparent
===============================================================
WARNING
The information contained in this email message is intended for the addressee only and may contain privileged information. It may also be subject to the provisions of section 50 of the Policing Act 2008, which creates an offence to have unlawful possession of Police property. If you are not the intended recipient of this message or have received this message in error, you must not peruse, use, distribute or copy this message or any of its contents.
Also note, the views expressed in this message may not necessarily reflect those of the New Zealand Police. If you have received this message in error, please email or telephone the sender immediately
References
Visible links
-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #21099 email]
Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers
If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.
-------------------------------------------------------------------
hide quoted sections
From: S.I
Dear Ministerial Services,
Claiming a new redacted version is going to be available in the 'near future' is simply not good enough.
This request for information is coming up to 5 months with ZERO results!!!!
Please provide me with the current redacted copy of the NIA Manual that was disclosed under the Official Information Act on 27 September 2022 (ref IR-01-22-22232) as I am unable to find or access that information myself.
Stop wasting everyones time and just do your job.
S.I
From: S.I
Dear Ministerial Services,
I am still waiting for this information as another month has gone by with ZERO action.
Is there an end date or what?
S.I
From: Ministerial Services
New Zealand Police
Good afternoon
In our original response to you the NIA manual was withheld because it is over 1400 pages and has not been updated since 2017. We have someone working on this at present, however this will take some time.
I'm not able to provide a date for this at present.
Kind regards,
Lisa MacKenzie | Advisor | Ministerial Services
Policy & Partnerships |PNHQ
E tu ki te kei o te waka, kia pakia koe e nga ngaru o te wa –
Stand at the stern of the canoe and feel the spray of the future biting at your face.
-----Original Message-----
From: S.I <[FOI #21099 email]>
Sent: Sunday, 30 April 2023 5:04 AM
To: Ministerial Services <[email address]>
Subject: [EXTERNAL] Re: Query re OIA response IR-01-22-35127
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Dear Ministerial Services,
I am still waiting for this information as another month has gone by with ZERO action.
Is there an end date or what?
S.I
-----Original Message-----
Kia ora
The workgroup advise the NIA Manual is currently being updated and we will have a new redacted version publicly available in the near future and will provide you a copy then, however I can't give you a date at this point.
Kind regards, Michelle
Ministerial Services Advisor - Police National Headquarters
-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #21099 email]
Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers
If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.
-------------------------------------------------------------------
===============================================================
WARNING
The information contained in this email message is intended for the addressee only and may contain privileged information. It may also be subject to the provisions of section 50 of the Policing Act 2008, which creates an offence to have unlawful possession of Police property. If you are not the intended recipient of this message or have received this message in error, you must not peruse, use, distribute or copy this message or any of its contents.
Also note, the views expressed in this message may not necessarily reflect those of the New Zealand Police. If you have received this message in error, please email or telephone the sender immediately
hide quoted sections
Tom Atkinson left an annotation ()
This is very interesting. I assume CRIS and eQuip are older legacy systems providing one-way data flows into NIA, dumping into the "narrative" field of the relevant NIA Occurrence record. Which makes one wonder what data they hold (Wanganui data?)..
1.2.3 Use structured fields
Wherever a structured field exists in Police systems, it must be used to capture any
relevant information. Information that can be captured in structured fields must not be
recorded exclusively in the narrative or other free text spaces.
Take care to ensure information recorded in free text fields is concise and relevant, and
does not contradict information recorded in structured fields. This is because it provides
useful information for intelligence and audit purposes.
Structured fields that are not mandated by NRS are optional and do not have to be
completed if not appropriate to do so.
Note: Things which are structured fields in CRIS or eQuip may not be structured fields in
NIA, the information may move through to the narrative of the NIA Occurrence.
Things to do with this request
- Add an annotation (to help the requester or others)
- Download a zip file of all correspondence
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Mark Hanna left an annotation ()
"The NIA Manual describes NIA functions and how to use the platform. The NIA Manual is some 1400 pages and has not been updated since 2017. The release of it is refused pursuant to section 18(f) of the OIA, as the information requested cannot be made available without substantial collation or research."
NZ Police released a redacted copy of the NIA Manual under the Official Information Act on 27 September 2022 (ref IR-01-22-22232). If, as NZ Police have told you, this document has not been changed since 2017, then it does not seem justifiable for NZ Police to refuse to release it to you as they have already made all the relevant withholding decisions and produced a redacted version of this document in response to a previous request.
I see NZ Police have also said they don't believe the NIA Manual would give you the information you are seeking, but if you would still like them to release a copy to you then I suggest you reply to them to remind them that they have released a copy under the OIA since it was last updated, and that its release should therefore not require substantial collation or research.
Link to this