Riverlink Project Management Organisation Tree
Darren Conway made this Official Information request to New Zealand Transport Agency
The request was partially successful.
From: Darren Conway
Hello
This is a request for the information of the organization and structure of the project management applied to Riverlink made under the Official Information Act and the Local Government Official Information and Meetings Act.
This request is for the RACI matrix for the current management of the Riverlink Project
or
an organisation tree diagram that depicts the structure and hierarchy of the current project management team for the Riverlink Project
For each role and the current incumbent, the following information is requested:
The role name
The name of the person filling that role
Their authority to : (whether the authority has been exercised or not)
issue drawings for construction
approve any project related documentation for release
direct that design changes be made
direct that design reviews be undertaken
undertake design reviews or audits
direct that review or audits of any part of the project are undertaken
undertake reviews or audits of project management
allocate resources including funding, staff or contractors (whether or not they hold a DFA),
sign contracts,
manage contracts
Their authority to act as a representative of the Riverlink Project or NZTA when:
communicating with the media,
communicating with individuals or groups of the public,
drafting or releasing statements on any social media platform,
appearing before a Court.
Also requested are the names of the holders of Delegated Financial Authority (DFA) for the Riverlink Project. Note, no information is requested on the limits of any DFA.
The same information is requested for personnel who are working for or with the Riverlink Project as:
advisors,
consultants or,
contractors.
If you need any more information, or clarification from me please let me know as soon as possible.
Regards
Darren Conway
Lower Hutt
New Zealand
From: Official Correspondence
New Zealand Transport Agency
Kia ora Darren
This email acknowledges your below request for information made under the
Official Information Act 1982.
Your request has been forwarded to the appropriate section of Waka Kotahi
NZ Transport Agency for response. They will contact you if they require
clarification of your request, more time to respond, or if your request
has been transferred to another organisation to respond to. Unless more
time is required, Waka Kotahi will send a response to you within 20
working days of receiving your request – in this instance on or before
29^th July 2022.
As you will be aware, New Zealand is currently responding to the COVID-19
Omicron outbreak. As a result, resourcing may be impacted due to staff
absences, and the response to your Official Information Act request could
be delayed. We will endeavour to provide a response to you within the 20
day timeframe, or as soon as possible. In the meantime, we will keep you
informed of any changing timeframes. We apologise for any inconvenience
and appreciate your understanding.
Lastly, the information you have requested may contain the names and
contact details of our staff. Please let us know whether you require these
names and contact details. We may need to consult our staff before
deciding whether we can release this information, and this may take a bit
more time. If we do not hear from you we will assume that you do not
require staff names and contact details.
If you would like to discuss your request with Waka Kotahi, please contact
us by email at [1][NZTA request email].
Ngâ mihi
Ministerial Services
Te Waka Kôtuia | Engagement & Partnerships
Waka Kotahi NZ Transport Agency
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-----Original Message-----
From: Darren Conway <[FOI #19800 email]>
Sent: Friday, 1 July 2022 2:46 pm
To: Official Correspondence <[email address]>
Subject: Official Information request - Riverlink Project Management
Organisation Tree
CAUTION: The sender of this email is from outside Waka Kotahi. Do not
click links, attachments, or reply unless you recognise the sender’s email
address and know the content is safe.
Hello
This is a request for the information of the organization and structure of
the project management applied to Riverlink made under the Official
Information Act and the Local Government Official Information and Meetings
Act.
This request is for the RACI matrix for the current management of the
Riverlink Project
or
an organisation tree diagram that depicts the structure and hierarchy of
the current project management team for the Riverlink Project
For each role and the current incumbent, the following information is
requested:
The role name
The name of the person filling that role
Their authority to : (whether the authority has been exercised or not)
issue drawings for construction
approve any project related documentation for release
direct that design changes be made
direct that design reviews be undertaken
undertake design reviews or audits
direct that review or audits of any part of the project are undertaken
undertake reviews or audits of project management
allocate resources including funding, staff or contractors (whether or
not they hold a DFA),
sign contracts,
manage contracts
Their authority to act as a representative of the Riverlink Project or
NZTA when:
communicating with the media,
communicating with individuals or groups of the public,
drafting or releasing statements on any social media platform,
appearing before a Court.
Also requested are the names of the holders of Delegated Financial
Authority (DFA) for the Riverlink Project. Note, no information is
requested on the limits of any DFA.
The same information is requested for personnel who are working for or
with the Riverlink Project as:
advisors,
consultants or,
contractors.
If you need any more information, or clarification from me please let me
know as soon as possible.
Regards
Darren Conway
Lower Hutt
New Zealand
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From: Darren Conway
Hello
For clarification, the part of my request for information beginning with:
"For each role and the current incumbent, the following information is requested:"
Applies to both the RACI matrix or the organisation tree diagram, which ever is provided.
Yours sincerely,
Darren Conway
From: Darren Conway
Hello
I am specifically seeking the names people with positions of responsibility and that are accountable for the Riverlink Project.
Yours sincerely,
Darren Conway
From: Official Correspondence
New Zealand Transport Agency
Kia ora Darren
Please find attached a letter advising of an extension to your request of
1^st July 2022 for information under the Official Information Act 1982.
A response will now be sent to you on or before 19^th August 2022.
Ngâ mihi
Ministerial Services
Te Waka Kôtuia | Engagement & Partnerships
Waka Kotahi NZ Transport Agency
[1]twitter | [2]youtube | [3]facebook
[4][IMG]
-----Original Message-----
From: Darren Conway <[5][FOI #19800 email]>
Sent: Friday, 1 July 2022 2:46 pm
To: Official Correspondence <[6][email address]>
Subject: Official Information request - Riverlink Project Management
Organisation Tree
CAUTION: The sender of this email is from outside Waka Kotahi. Do not
click links, attachments, or reply unless you recognise the sender’s email
address and know the content is safe.
Hello
This is a request for the information of the organization and structure of
the project management applied to Riverlink made under the Official
Information Act and the Local Government Official Information and Meetings
Act.
This request is for the RACI matrix for the current management of the
Riverlink Project
or
an organisation tree diagram that depicts the structure and hierarchy of
the current project management team for the Riverlink Project
For each role and the current incumbent, the following information is
requested:
The role name
The name of the person filling that role
Their authority to : (whether the authority has been exercised or not)
issue drawings for construction
approve any project related documentation for release
direct that design changes be made
direct that design reviews be undertaken
undertake design reviews or audits
direct that review or audits of any part of the project are undertaken
undertake reviews or audits of project management
allocate resources including funding, staff or contractors (whether or
not they hold a DFA),
sign contracts,
manage contracts
Their authority to act as a representative of the Riverlink Project or
NZTA when:
communicating with the media,
communicating with individuals or groups of the public,
drafting or releasing statements on any social media platform,
appearing before a Court.
Also requested are the names of the holders of Delegated Financial
Authority (DFA) for the Riverlink Project. Note, no information is
requested on the limits of any DFA.
The same information is requested for personnel who are working for or
with the Riverlink Project as:
advisors,
consultants or,
contractors.
If you need any more information, or clarification from me please let me
know as soon as possible.
Regards
Darren Conway
Lower Hutt
New Zealand
-------------------------------------------------------------------
This is an Official Information request made via the FYI website.
Please use this email address for all replies to this request:
[7][FOI #19800 email]
Is [8][NZTA request email] the wrong address for Official
Information requests to New Zealand Transport Agency? If so, please
contact us using this form:
[9]https://aus01.safelinks.protection.outlo...
Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[10]https://aus01.safelinks.protection.outlo...
If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.
-------------------------------------------------------------------
This message, together with any attachments, may contain information that
is classified and/or subject to legal privilege. Any classification
markings must be adhered to. If you are not the intended recipient, you
must not peruse, disclose, disseminate, copy or use the message in any
way. If you have received this message in error, please notify us
immediately by return email and then destroy the original message. This
communication may be accessed or retained by Waka Kotahi NZ Transport
Agency for information assurance purposes.
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From: Official Correspondence
New Zealand Transport Agency
image001.png
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OIA 10453 Response.pdf
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Attachment 1 Riverlink Operating Model.pdf
969K
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Attachment 2 Riverlink Governance Structure.pdf
811K
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View as HTML
Kia ora Darren
Please find attached the response to your request of 1^st July 2022 for
information under the Official Information Act 1982.
Ngâ mihi
Ministerial Services
Te Waka Kôtuia | Engagement & Partnerships
Waka Kotahi NZ Transport Agency
[1]twitter | [2]youtube | [3]facebook
[4][IMG]
-----Original Message-----
From: Darren Conway <[5][FOI #19800 email]>
Sent: Friday, 1 July 2022 2:46 pm
To: Official Correspondence <[6][email address]>
Subject: Official Information request - Riverlink Project Management
Organisation Tree
CAUTION: The sender of this email is from outside Waka Kotahi. Do not
click links, attachments, or reply unless you recognise the sender’s email
address and know the content is safe.
Hello
This is a request for the information of the organization and structure of
the project management applied to Riverlink made under the Official
Information Act and the Local Government Official Information and Meetings
Act.
This request is for the RACI matrix for the current management of the
Riverlink Project
or
an organisation tree diagram that depicts the structure and hierarchy of
the current project management team for the Riverlink Project
For each role and the current incumbent, the following information is
requested:
The role name
The name of the person filling that role
Their authority to : (whether the authority has been exercised or not)
issue drawings for construction
approve any project related documentation for release
direct that design changes be made
direct that design reviews be undertaken
undertake design reviews or audits
direct that review or audits of any part of the project are undertaken
undertake reviews or audits of project management
allocate resources including funding, staff or contractors (whether or
not they hold a DFA),
sign contracts,
manage contracts
Their authority to act as a representative of the Riverlink Project or
NZTA when:
communicating with the media,
communicating with individuals or groups of the public,
drafting or releasing statements on any social media platform,
appearing before a Court.
Also requested are the names of the holders of Delegated Financial
Authority (DFA) for the Riverlink Project. Note, no information is
requested on the limits of any DFA.
The same information is requested for personnel who are working for or
with the Riverlink Project as:
advisors,
consultants or,
contractors.
If you need any more information, or clarification from me please let me
know as soon as possible.
Regards
Darren Conway
Lower Hutt
New Zealand
-------------------------------------------------------------------
This is an Official Information request made via the FYI website.
Please use this email address for all replies to this request:
[7][FOI #19800 email]
Is [8][NZTA request email] the wrong address for Official
Information requests to New Zealand Transport Agency? If so, please
contact us using this form:
[9]https://aus01.safelinks.protection.outlo...
Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[10]https://aus01.safelinks.protection.outlo...
If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.
-------------------------------------------------------------------
This message, together with any attachments, may contain information that
is classified and/or subject to legal privilege. Any classification
markings must be adhered to. If you are not the intended recipient, you
must not peruse, disclose, disseminate, copy or use the message in any
way. If you have received this message in error, please notify us
immediately by return email and then destroy the original message. This
communication may be accessed or retained by Waka Kotahi NZ Transport
Agency for information assurance purposes.
References
Visible links
1. https://aus01.safelinks.protection.outlo...
2. https://aus01.safelinks.protection.outlo...
3. https://aus01.safelinks.protection.outlo...
4. https://aus01.safelinks.protection.outlo...
5. mailto:[FOI #19800 email]
6. mailto:[email address]
7. mailto:[FOI #19800 email]
8. mailto:[NZTA request email]
9. https://aus01.safelinks.protection.outlo...
10. https://aus01.safelinks.protection.outlo...
hide quoted sections
From: Darren Conway
Dear Official Correspondence,
Thank you for the information provided in response to my request for information.
Below is my feedback on your response.
You state:
"... the names of each person filling the roles listed in the operating model and governance
structure are not provided as no document exists which has collated those names together for the
purpose of an organisational tree or RACI matrix"
This is more informative to me than if the document existed. With so many orgainsations, staff and moving parts to the Project, I am surprised that no single document exists to record who is doing what and their authority. That would fall short of best-practice project management. The comment "no document exists which has collated those names together" implies that there may be separate documents.
You state:
"The project is not yet at the stage where the project drawings and designs are underway..."
A significant number of drawings and documents have already been produced and released into the public domain as part of the Consent Application. It is anticipated that the detailed design will be based on the existing drawings and documents and will continue to be refined throughout the course of the project.
The request for information sought the names of key staff. Few were provided. It is important the public are able to identify the key staff in order to know whether Project related documents or statements are approved and authoritative. This is a major project with significant financial contributions by rate payers and tax payers. It is reasonable to expect transparency.
Yours sincerely,
Darren Conway
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Darren Conway left an annotation ()
An information request was made for information of the organization and structure of the project management applied to Riverlink.
In short the response was: "... the names of each person filling the roles listed in the operating model and governance structure are not provided as no document exists which has collated those names together for the purpose of an organisational tree or RACI matrix"
For a project of the size and complexity of Riverlink, with so many moving parts and multiple agencies, local and regional authorities, and the degree of public interest, it is normal practice to precisely define and document the Governance structure early. This should include forecast changes through the course of the project.
Not to do so becomes a major project management risk. It is essential that all of the stakeholders remain aligned. So it is deeply disturbing that the Project is unable or unwilling to publish the Governance structure of Riverlink until late this year (2022).
It is obvious that many of the key design decisions have already been made and effectively locked in through the RMA consent process. It is also clear that the NZTA has naturally taken a leading role in the project to date. Some might question whether the NZTA has intentionally fogged the Governance structure until key decisions have been made by NZTA and are no longer able to be easily changed. If that was true then the Governance Board would be largely powerless for the remainder of the project.
It is a fundamental principle of democracy and just good project management that the governance structure and the identity of those making decisions is public information. It is information that the public are entitled to know and that the project should freely publish without the need for formal requests for information.
Link to this