Tēnā koe Chuck

 

Thank you for your email dated 10/01/2022 requesting information about
Convention Centre Bookings.

 

Our team will manage your request under the Local Government Official
Information and Meetings Act 1987 which requires us to provide a decision
as soon as possible, but no later than 08/02/2022, being 20 working days
of receipt.

 

The reference number for your request is IRC-2792.

 

Please contact us if you have any further questions.

 

Kind regards

 

The Assurance Team

Email: [1][email address]

Wellington City Council | W [2]Wellington.govt.nz | [3]Facebook|
[4]Twitter

The information contained in this email is privileged and confidential and
intended for the addressee only.
If you are not the intended recipient, you are asked to respect that
confidentiality and not disclose, copy or make use of its contents.
If received in error you are asked to destroy this email and contact the
sender immediately. Your assistance is appreciated.

 

[5]http://wellington.govt.nz/~/media/Images...

 

 

-----Original Message-----
From: Chuck Schooner <[FOI #18129 email]>
Sent: Monday, 10 January 2022 2:08 pm
To: BUS: Assurance <[email address]>
Subject: Official Information request - Convention Centre Bookings

 

Dear Wellington City Council,

 

Stuff has reported that The Wellington Convention and Exhibition Centre
has more than 60 conference bookings already.  Can you please provide the
following information in excel format.

 

Date of booking

Signed Agreement - Yes or No

Client - can remain confidential if it is sensitive Deposit Paid - Yes or
No Deposit Amount Total Amount of Booking Total Number in Attendance Any
Financial Incentives Offered Estimate of Financial Return Only in Years
1-5 based on number of bookings (this needs to take into account
incentives offered and if we are looking at a negative return) If the
bookings are "Provisional" how many conditions relate to each booking

 

Yours faithfully,

 

Chuck Schooner

 

-------------------------------------------------------------------

 

This is an Official Information request made via the FYI website.

 

Please use this email address for all replies to this request:

[6][FOI #18129 email]

 

Is [7][Wellington City Council request email] the wrong address for Official Information requests
to Wellington City Council? If so, please contact us using this form:

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Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

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If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

 

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hide quoted sections

Dear Chuck,

Thank you for your request made under the Local Government Official Information and Meetings Act 1987 (the Act), and received by the Council on 10 January 2022.

In your email you requested information relating to the Convention Centre bookings.

The Act requires that we advise you of our decision on your request no later than 20 working days after the day we received your request. Unfortunately, it will not be possible to meet that time limit and we are therefore writing to notify you of an extension of the time to make our decision to 15 February 2022.

This extension is necessary because consultations necessary to make a decision on your request are such that a proper response cannot reasonably be made within the original time limit.

Right of review:

You have the right to seek an investigation and review by the Ombudsman of this decision. Further information is available on the Ombudsman website, www.ombudsman.parliament.nz.

Thank you again for your request, if you have any question please feel free to contact me.

Kind regards,
Ian

Ian Hunter
Senior Advisor | Official Information Team | Wellington City Council
P 04 803 8315 | M 021 227 8315
E [email address] | W Wellington.govt.nz 

The information contained in this email is privileged and confidential and intended for the addressee only.
If you are not the intended recipient, you are asked to respect that confidentiality and not disclose, copy or make use of its contents.
If received in error you are asked to destroy this email and contact the sender immediately. Your assistance is appreciated.

-----Original Message-----
From: Chuck Schooner <[FOI #18129 email]>
Sent: Monday, 10 January 2022 2:08 pm
To: BUS: Assurance <[email address]>
Subject: Official Information request - Convention Centre Bookings

Dear Wellington City Council,

Stuff has reported that The Wellington Convention and Exhibition Centre has more than 60 conference bookings already. Can you please provide the following information in excel format.

Date of booking
Signed Agreement - Yes or No
Client - can remain confidential if it is sensitive Deposit Paid - Yes or No Deposit Amount Total Amount of Booking Total Number in Attendance Any Financial Incentives Offered Estimate of Financial Return Only in Years 1-5 based on number of bookings (this needs to take into account incentives offered and if we are looking at a negative return) If the bookings are "Provisional" how many conditions relate to each booking

Yours faithfully,

Chuck Schooner

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[FOI #18129 email]

Is [Wellington City Council request email] the wrong address for Official Information requests to Wellington City Council? If so, please contact us using this form:
https://aus01.safelinks.protection.outlo...

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://aus01.safelinks.protection.outlo...

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

hide quoted sections

Good afternoon Chuck,

Further to my email dated 8 February 2022 I can advise that under section
13 of the Local Government Official Information and Meetings Act 1987 your
request is granted and for no cost.

I am currently in the process of collating this information and will look
provide this within the next five working days.

Should you have any further questions please feel free to contact me.

Kind regards,

Ian

 

Ian Hunter
Senior Advisor | Official Information Team | Wellington City Council
P 04 803 8315 | M 021 227 8315
E [1][email address] | W [2]Wellington.govt.nz 
The information contained in this email is privileged and confidential and
intended for the addressee only.
If you are not the intended recipient, you are asked to respect that
confidentiality and not disclose, copy or make use of its contents.
If received in error you are asked to destroy this email and contact the
sender immediately. Your assistance is appreciated.
[3][IMG]

 

 

References

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Dear Chuck,

 

Further to my email dated 16 February 2022 I am now able to respond to
your request for information relating to Tâkina, the Wellington Convention
and Exhibition Centre.

 

Please accept my apologies for the considerable delay in the progressing
of your request. Your patience is greatly appreciated.

 

I can advise that at this point in time, the agreements in place with each
of these hirers, is written confirmation from them to hold dates and their
intention to sign a contract once a Tâkina Events contract is available to
sign.

 

However; the events that are provisionally booked are not owned by either
Wellington City Council or Tâkina Events/Te Papa.

 

It is for the owners to announce the date of their conferences. In the
normal course of events, the organisations and associations which are the
owners choose to announce their next destination/venue at the previous
year’s event, and as such, very few of those booked for Tâkina have been
publicised at the moment. In addition,  It is also a year out from the
event that deposit clauses in contracts normally start to be due with
phasing through the year until the event occurs.

 

However; those events that have been raised publicly are referred to in
the Stuff article published on 5 January 2022: [1]New Wellington
convention centre already has more than 60 conference bookings |
Stuff.co.nz

 

The investment the city has made in Tâkina as a Convention and Exhibition
Centre is founded on a number of outcomes for the city. In regard to the
economic impact of events, we are able to quantify the value of conference
delegate spend by using values provided by MBIE and Tourism NZ. The total
value for the bookings we have we can estimate using these data points and
at this point equates to around $53m of delegate spend; however, this
doesn't include the actual spend by the organisation that owns the
conference on its delivery. We estimate the number of delegates by working
through the detailed requirements of each conference owner and their
delegate numbers at previous events.

 

In regard to financial support from the city to attract and confirm events
there are a range programmes in place and, similar to other cities in New
Zealand, these are very specific to the opportunity provided by any
particular event. Where support is provided it considers the economic
impact of an event, the opportunity provided by the event to support
sectors that are important to the Wellington economy, the opportunity that
the event provides for Wellington people to participate in the event, and
potentially, programmes that an event might have to provide some sort of
legacy impact for Wellington.

 

The details of each arrangement is confidential and the nature and level
of support provided is commensurate with the opportunity. However; the
support may include discount structures, access to iconic spaces for
banquets, or additional bespoke services. I would note also that support
provided is always for supporting the local organising
association/organisation to host the event they have bid for and won for
Wellington.

 

I hope this information answers your questions.

 

If you have any further questions please contact me.

 

Kind regards,

Ian

 

 

Ian Hunter
Senior Advisor | Official Information Team | Wellington City Council
P 04 803 8315 | M 021 227 8315
E [2][email address] | W [3]Wellington.govt.nz 
The information contained in this email is privileged and confidential and
intended for the addressee only.
If you are not the intended recipient, you are asked to respect that
confidentiality and not disclose, copy or make use of its contents.
If received in error you are asked to destroy this email and contact the
sender immediately. Your assistance is appreciated.
[4][IMG]

 

 

References

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