Kia ora,

 

Thank you for your Official Information Act (the Act) request. This is
an automatic reply to let you know we received it.

 

Due to the COVID-19 global pandemic response, the Ministry is experiencing
significantly higher volumes of queries and requests for information. We
will endeavour to acknowledge your request as soon as possible. Further
information about COVID-19 can be found on our
website: [1]https://www.health.govt.nz/our-work/dise...

 

In accordance with the Act, we'll let you know our decision within no more
than 20 working days. If you'd like to calculate the timeframe, you can
use the Ombudsman's online calculator
here: [2]http://www.ombudsman.parliament.nz/

If you have any questions while we're processing your request, please let
us know via [3][email address]

 

Ngā mihi  

OIA Services Team  

   

[4]Ministry of Health information releases  

[5]Unite against COVID-19 

 

 

show quoted sections

References

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1. https://www.health.govt.nz/our-work/dise...
2. http://scanmail.trustwave.com/?c=15517&a...
3. mailto:[email address]
4. https://www.health.govt.nz/about-ministr...
5. https://covid19.govt.nz/

Kia ora Andrew,

Thank you for your requests for official information received on 24
November 2021. Your first request was for:

 

“Surveillance guidelines after removal of colorectal adenomatous polyps
for CCDHB/Wellington Hospital”

This request asks for information which is more closely connected with the
functions of the Capital and Coast District Health Board (CCDHB). For this
reason, the Ministry of Health has decided to transfer your request to
CCDHB under section 14(b)(ii) of the Act. You can expect a response from
CCDHB in due course.

Your second request for official information received on 24 November 2021
was for:

“The percentage of patients that have been declined referrals from
multiple internal and external requests for gastro-intestinal department
-Multiple being more than 3 separate GP/Doctor referrals”

This request asks for information which is more closely connected with the
functions of the District Health Boards (DHBs). For this reason, the
Ministry of Health consulted with the DHBs with the intention to transfer
your request under section 14(b)(ii) of the Act. The following DHBs have
accepted transfer of your request and will respond in due course:

Northland DHB

Waitemata DHB

Counties Manukau DHB

Bay of Plenty DHB

Waikato DHB

Taranaki DHB

MidCentral DHB

Hawke’s Bay DHB

Wairarapa DHB

Hutt Valley DHB

Capital and Coast DHB

Nelson Marlborough DHB

Canterbury/West Coast DHB

Southern DHB

Under section 28(3) of the Act you have the right to ask the Ombudsman
to review any decisions made under this request. The Ombudsman may be
contacted by email at: [1][email address] or by calling 0800
802 602.

If you have any queries related to this request, please do not hesitate to
get in touch.

 Ngâ mihi,

OIA Services Team

Government Services

Office of the Director-General

Ministry of Health

E: [2][email address]

 

show quoted sections

References

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1. mailto:[email address]
2. mailto:[email address]

Dear Andrew

 

Thank you for your OIA request. We will endeavour to respond to it as soon
as possible and in any event within the next 20 working days. Due to the
summer closure period, requests received from 29 November 2021 onwards are
not due to be answered to until 17 January 2022 onwards. This is in line
with the Office of the Ombudsman. If we are unable to respond to your
request by then, we will notify you of an extension of that timeframe. If
any additional factors come to light which are relevant to your request,
please do not hesitate to contact us so that these can be taken into
account.　

We operate a proactive release policy where the DHB publishes
information on this website. As part of the policy we publish
selected OIA responses that may be of public interest. We may publish the
OIA response we send to you with your personal details redacted.

We now have a dedicated email address for OIA requests –
[1][email address]  Feel free to use this for future inquiries.

Zelda Rogers | Quality & Innovation Coordinator

 

 

From: OIA Requests <[email address]>
Sent: Thursday, 2 December 2021 8:29 a.m.
To: [FYI request #17687 email]
Subject: Your request for official information (ref: H202116682)

 

Kia ora Andrew,

Thank you for your requests for official information received on 24
November 2021. Your first request was for:

 

“Surveillance guidelines after removal of colorectal adenomatous polyps
for CCDHB/Wellington Hospital”

This request asks for information which is more closely connected with the
functions of the Capital and Coast District Health Board (CCDHB). For this
reason, the Ministry of Health has decided to transfer your request to
CCDHB under section 14(b)(ii) of the Act. You can expect a response from
CCDHB in due course.

Your second request for official information received on 24 November 2021
was for:

“The percentage of patients that have been declined referrals from
multiple internal and external requests for gastro-intestinal department
-Multiple being more than 3 separate GP/Doctor referrals”

This request asks for information which is more closely connected with the
functions of the District Health Boards (DHBs). For this reason, the
Ministry of Health consulted with the DHBs with the intention to transfer
your request under section 14(b)(ii) of the Act. The following DHBs have
accepted transfer of your request and will respond in due course:

Northland DHB

Waitemata DHB

Counties Manukau DHB

Bay of Plenty DHB

Waikato DHB

Taranaki DHB

MidCentral DHB

Hawke’s Bay DHB

Wairarapa DHB

Hutt Valley DHB

Capital and Coast DHB

Nelson Marlborough DHB

Canterbury/West Coast DHB

Southern DHB

Under section 28(3) of the Act you have the right to ask the Ombudsman
to review any decisions made under this request. The Ombudsman may be
contacted by email at: [2][email address] or by calling 0800
802 602.

If you have any queries related to this request, please do not hesitate to
get in touch.

 Ngā mihi,

OIA Services Team

Government Services

Office of the Director-General

Ministry of Health

E: [3][email address]

 

References

Visible links
1. mailto:[email address]
2. mailto:[email address]
3. mailto:[email address]

Hello Andrew

 

Thank you for your OIA request, received as a partial transfer from the
Ministry of Health today. The part of your request that has been
transferred to us is as follows:

 

“The percentage of patients that have been declined referrals from
multiple internal and external requests for gastro-intestinal department
-Multiple being more than 3 separate GP/Doctor referrals”

 

While we will endeavour to provide a response to you within the 20 working
days allowed under the Act, it should be noted that Waitematâ DHB’s
clinicians, managers and staff are concentrating on measures to manage the
current COVID-19 Delta outbreak in the region.

 

Therefore, we have limited capacity to respond to some OIA requests. If
for any reason we are unable to meet the deadline and need to extend the
timeframe for your response, we will be in touch to advise why this has
been necessary and to indicate when your response will be ready.

 

Please note that Waitematâ DHB supports the open disclosure of information
to assist community understanding of how we are delivering publicly-funded
healthcare. This includes the proactive publication of anonymised Official
Information Act responses on our website from 10 working days after they
have been released.

 

If you feel that there are good reasons why your response should not be
made publicly available, we will be happy to consider this.

 

Kind regards,

Denise Poole I Official Information Act Manager

Communications I Waitematâ DHB

Level 2, 15 Shea Terrace, Takapuna

Private Bag 93-503, North Shore 0740
m: 021 198 0623

[1]www.waitematadhb.govt.nz

 

[2]cid:image002.jpg@01D60C26.BC41D590

 

 

 

[3]Legal Disclaimer

References

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http://www.waitematadhb.govt.nz/
3. http://www.waitematadhb.govt.nz/Disclaim...

Good morning Andrew,
 
I refer to your Official Information Act request to the Ministry of Health
(REF:H202116682) which has been partially transferred to individual
district health boards for response.
 
You have asked for the following information:
 
“The percentage of patients that have been declined referrals from
multiple internal and external requests for gastro-intestinal department
-Multiple being more than 3 separate GP/Doctor referrals”
 
This is an acknowledgement email from Hawke’s Bay DHB that the transfer
request has been received and your OIA with our DHB has given the
Ref:OIA2021163.
 
Under the Official Information Act 1982, we have 20 working days from
receipt of referral.  Therefore we anticipate a response back to you on or
before 20 January 2022.
 
If we are unable to respond to your request within the required 20 working
days, we will notify you of an extension of that timeframe. If any
additional factors come to light which are relevant to your request,
please do not hesitate to contact us so that these can be taken into
account.
 
Ngâ mihi
Kristie Saywell
OIA Coordinator and Communications Advisor
Communications Team
Hawke’s Bay District Health Board
Private Bag 9014, Hastings 4156
T: 06 878-8109 Extn: 6326
 
 
 
 

show quoted sections

Dear Andrew

Re: Official Information Act request – Percentage of patients declined
referrals from multiple internal and external requests for
gastro-intestinal department - multiple being more than 3 separate
GP/Doctor referrals

 

The Nelson Marlborough District Health Board acknowledges receipt of your
request for Information under the Official Information Act 1982 (“the
Act”), as transferred from the Ministry of Health and received on 2
December 2021.

 

Your request has been forwarded to the appropriate person/service for
response within 20 working days of receipt, and if we are unable to
respond to your request by 20 January 2022 we will notify you of an
extension of that timeframe.

 

If you would like to calculate the due date for your request, you can use
the Ombudsman's online calculator here:
[1]http://www.ombudsman.parliament.nz/  Please note that due dates for
requests received from 29 November 2021 onwards take into account the
following periods:

 

Christmas (25 December 2021)

Summer Holidays (25 December to 15 January)

New Year's Day (1 January 2022)

Day after News Year's Day (2 January 2022)

 

Consistent with the purpose of the Act, the letter notifying you of the
decision on your request will confirm if we intend to publish the
information contained in the response online, with your
personal/identifying information redacted.

We will endeavour to respond to your request as soon as reasonably
practicable.

 

Thank you for your request.

 

Nelson Marlborough District Health Board | Private Bag 18 | Nelson 7040 |
[2]www.nmdhb.govt.nz

 

[3]nmh icon                       

 

 

 

From: OIA Requests [mailto:[email address]]
Sent: Thursday, 2 December 2021 8:52 AM
To: Subject: Transfer of OIA request - Andrew McGregor

 

Kia ora everyone,  

Thank you for accepting transfer of this OIA request from Andrew McGregor
as notified by TAS on 30/11/2021.

Please note there are two parts to this request, the first part is being
transferred to CCDHB only:

“Surveillance guidelines after removal of colorectal adenomatous polyps
for CCDHB/Wellington Hospital”

As such, please find attached a copy of our formal email notifying the
requester that their request is being transferred to you for response,
including a copy of the original OIA request.

Any questions please let me know.

Ngâ mihi,

 

Alex Coxsey

Coordinator l OIA Services l Office of the Director-General l Manatû
Hauora Ministry of Health

[4]www.health.govt.nz

[5]Ministry of Health information releases

 

show quoted sections

References

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1. http://scanmail.trustwave.com/?c=15517&a...
2. http://www.nmdhb.govt.nz/
4. http://www.health.govt.nz/
5. https://www.health.govt.nz/about-ministr...

Dear Andrew

Thank you for your Official Information Act request received below.

 

We are working on a response for you, which will be sent as soon as
practical and within the 20 working day timeframe as per the Ombudsman's
Guidance, 20 January 2022.  

 

Please note, in line with Ombudsman guidance, the three weeks between
Christmas Day and 15 January are not considered ‘working days’. This means
that any OIA request submitted from now may take a bit longer.

 

We will contact you if we have any queries with the request or need to
extend the timeframe for your response. In those cases, we will advise why
the extension is necessary, and indicate when the response will be ready.

 

Please note that, like all DHBs across New Zealand, Counties Manukau DHB
has begun a process of proactive disclosure, which means OIA responses
will be publicly available via our website around 10 days after they have
been released.  Our response will advise if we intend to publish the
response, (with personal information removed) and related documents on the
CMDHB website. If you advise us of special reasons why proactive
disclosure should not apply to your response, we will consider this.

 

 

Kind regards

Dinah

 

 

Dinah Nicholas

Executive Assistant to Margie Apa - Chief Executive Officer

show quoted sections

On behalf of Debbie Brown, Senior Advisor, Governance & Quality- BOPDHB

 

We acknowledge receipt of your email and  will respond as soon as
possible.

 

Please note that our OIA responses are published on our website and your
questions may have been answered in a previous response [1]Official
Information Act | Bay of Plenty District Health Board | Hauora a Toi |
BOPDHB.

 

Due to the current COVID-19 pandemic, we along with many other agencies
have diverted significant resources from across our organisation to
support the response.  It may therefore be necessary to extend the time
required to respond to your request.  

 

Over the Christmas/New Year break OIA responses may take longer than
usual.  You can find out the due date using the Ombudsman’s official
information calculator [2]Ombudsman New Zealand | Tari o te Kaitiaki Mana
Tangata

 

Kind regards.

 

Maria Moller

PA to Senior Advisor Governance & Quality

 

Governance & Quality / CEO Office

Bay of Plenty District Health Board| Tauranga Hospital | Cameron Road |
Private Bag 12024 | Tauranga 3143 

T: 07 579 8545 | E: [3][email address] | W:
[4]www.bopdhb.govt.nz  

[5]CARE email signature 3

Notice of Legal Status and Confidential Information: This electronic mail
message and any accompanying attachments may contain information that is
privileged and CONFIDENTIAL. If you are not the intended recipient you are
advised that any use, review, dissemination, distribution or reproduction
of the information is strictly prohibited and may be unlawful. If you have
received this document in error, please notify the sender immediately and
destroy the message.

 

 

From: OIA Requests <[6][email address]>
Sent: Thursday, 2 December 2021 8:52 am
To: Kathryn Leydon (NDHB) <[7][email address]>; Denise
Poole-EXT <[8][email address]>; OIA Request (CMDHB)
<[9][email address]>; OIA Request
<[10][email address]>; OIA Contact
<[11][email address]>; [12][email address]; OIA
<[13][email address]>; [14][email address];
[15][email address]; OIA Request [CCDHB]
<[16][email address]>; Kathleen Smitheram
<[17][email address]>; [18][email address]; OIA
<[19][email address]>; [20][email address]
Cc: TAS OIA <[21][email address]>; OIA Requests
<[22][email address]>
Subject: Transfer of OIA request - Andrew McGregor

 

Kia ora everyone,  

Thank you for accepting transfer of this OIA request from Andrew McGregor
as notified by TAS on 30/11/2021.

Please note there are two parts to this request, the first part is being
transferred to CCDHB only:

“Surveillance guidelines after removal of colorectal adenomatous polyps
for CCDHB/Wellington Hospital”

As such, please find attached a copy of our formal email notifying the
requester that their request is being transferred to you for response,
including a copy of the original OIA request.

Any questions please let me know.

Ngâ mihi,

 

Alex Coxsey

Coordinator l OIA Services l Office of the Director-General l Manatû
Hauora Ministry of Health

[23]www.health.govt.nz

[24]Ministry of Health information releases

 

 

From: OIA Requests <[email address]>
Sent: Thursday, 2 December 2021 8:29 am
To: [FOI #17687 email]
Subject: Your request for official information (ref: H202116682)

 

Kia ora Andrew,

Thank you for your requests for official information received on 24
November 2021. Your first request was for:

“Surveillance guidelines after removal of colorectal adenomatous polyps
for CCDHB/Wellington Hospital”

 

This request asks for information which is more closely connected with the
functions of the Capital and Coast District Health Board (CCDHB). For this
reason, the Ministry of Health has decided to transfer your request to
CCDHB under section 14(b)(ii) of the Act. You can expect a response from
CCDHB in due course.

 

Your second request for official information received on 24 November 2021
was for:

“The percentage of patients that have been declined referrals from
multiple internal and external requests for gastro-intestinal department
-Multiple being more than 3 separate GP/Doctor referrals”

 

This request asks for information which is more closely connected with the
functions of the District Health Boards (DHBs). For this reason, the
Ministry of Health consulted with the DHBs with the intention to transfer
your request under section 14(b)(ii) of the Act. The following DHBs have
accepted transfer of your request and will respond in due course:

Northland DHB

Waitemata DHB

Counties Manukau DHB

Bay of Plenty DHB

Waikato DHB

Taranaki DHB

MidCentral DHB

Hawke’s Bay DHB

Wairarapa DHB

Hutt Valley DHB

Capital and Coast DHB

Nelson Marlborough DHB

Canterbury/West Coast DHB

Southern DHB

 

Under section 28(3) of the Act you have the right to ask the Ombudsman to
review any decisions made under this request. The Ombudsman may be
contacted by email at: [25][email address] or by calling 0800
802 602.

If you have any queries related to this request, please do not hesitate to
get in touch.

 

Ngâ mihi,

OIA Services Team

Government Services

Office of the Director-General

Ministry of Health

E: [26][email address]

Notice of Legal Status and Confidential Information: This electronic mail
message and any accompanying attachments may contain information that is
privileged and CONFIDENTIAL. If you are not the intended recipient you are
advised that any use, review, dissemination, distribution or reproduction
of the information is strictly prohibited and may be unlawful. If you have
received this document in error, please notify the sender immediately and
destroy the message.

References

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2. https://www.ombudsman.parliament.nz/
3. mailto:[email address]
4. http://www.bopdhb.govt.nz/
6. mailto:[email address]
7. mailto:[email address]
8. mailto:[email address]
9. mailto:[email address]
10. mailto:[email address]
11. mailto:[email address]
12. mailto:[email address]
13. mailto:[email address]
14. mailto:[email address]
15. mailto:[email address]
16. mailto:[email address]
17. mailto:[email address]
18. mailto:[email address]
19. mailto:[email address]
20. mailto:[email address]
21. mailto:[email address]
22. mailto:[email address]
23. http://www.health.govt.nz/
24. https://www.health.govt.nz/about-ministr...
25. mailto:[email address]
26. mailto:[email address]

Hi Andrew

 

Can I please confirm the time period you are looking for this information
for?

 

Thanks

Sarah

 

 

 

Sarah Burr

Official Information Act Specialist  I  Communications Team

show quoted sections

Hello Andrew

 

While we are endeavouring to get this OIA response to you within a
reasonable timeframe, Waitematâ DHB’s clinicians, managers and other staff
are concentrating their efforts on measures to manage the current COVID-19
Delta variant outbreak in the region.

 

It is therefore necessary to extend the time required to provide a
response to your request for information in accordance with section 15A of
the Official Information Act.

 

This extension is necessary because your request is for a large quantity
of information and a response cannot be collated and reviewed within the
standard timeframe without unreasonably interfering with our operations at
this time.

 

We will endeavour to provide a response to you by 28 January. This time
extension takes in to account that national shutdown period for the OIA
system which is from COB 24 December 2021 until 17 January 2022.

 

You have the right to seek an investigation and review by the Ombudsman of
this decision. Information about how to make a complaint is available at
[1]www.ombudsman.parliament.nz or freephone 0800 802 602.

 

If you wish to discuss any aspect of your request with us, including this
decision, please feel free to contact me.

 

Kind regards,

Denise Poole I Official Information Act Manager

Communications I Waitematâ DHB

Level 2, 15 Shea Terrace, Takapuna

Private Bag 93-503, North Shore 0740
m: 021 198 0623

[2]www.waitematadhb.govt.nz

 

[3]cid:image002.jpg@01D60C26.BC41D590

 

From: Denise Poole (WDHB)
Sent: Thursday, 02 December 2021 10:12 a.m.
To: [FYI request #17687 email]
Subject: Acknowledging your OIA request

 

Hello Andrew

 

Thank you for your OIA request, received as a partial transfer from the
Ministry of Health today. The part of your request that has been
transferred to us is as follows:

 

“The percentage of patients that have been declined referrals from
multiple internal and external requests for gastro-intestinal department
-Multiple being more than 3 separate GP/Doctor referrals”

 

While we will endeavour to provide a response to you within the 20 working
days allowed under the Act, it should be noted that Waitematâ DHB’s
clinicians, managers and staff are concentrating on measures to manage the
current COVID-19 Delta outbreak in the region.

 

Therefore, we have limited capacity to respond to some OIA requests. If
for any reason we are unable to meet the deadline and need to extend the
timeframe for your response, we will be in touch to advise why this has
been necessary and to indicate when your response will be ready.

 

Please note that Waitematâ DHB supports the open disclosure of information
to assist community understanding of how we are delivering publicly-funded
healthcare. This includes the proactive publication of anonymised Official
Information Act responses on our website from 10 working days after they
have been released.

 

If you feel that there are good reasons why your response should not be
made publicly available, we will be happy to consider this.

 

Kind regards,

Denise Poole I Official Information Act Manager

Communications I Waitematâ DHB

Level 2, 15 Shea Terrace, Takapuna

Private Bag 93-503, North Shore 0740
m: 021 198 0623

[4]www.waitematadhb.govt.nz

 

[5]cid:image002.jpg@01D60C26.BC41D590

 

 

 

[6]Legal Disclaimer

References

Visible links
1. http://www.ombudsman.parliament.nz/
2. http://www.waitematadhb.govt.nz/
http://www.waitematadhb.govt.nz/
4. http://www.waitematadhb.govt.nz/
http://www.waitematadhb.govt.nz/
6. http://www.waitematadhb.govt.nz/Disclaim...

On behalf of Debbie Brown, Senior Advisor Governance and Quality
 
Dear Andrew
 
In response to your request of 24 November 2021 partially transferred to
us on 2 December 2021, we provide the attached information.

 

Kind regards.

 

Maria Moller

PA to Senior Advisor Governance & Quality

 

Governance & Quality / CEO Office

Bay of Plenty District Health Board| Tauranga Hospital | Cameron Road |
Private Bag 12024 | Tauranga 3143 

T: 07 579 8545 | E: [1][email address] | W:
[2]www.bopdhb.govt.nz  

[3]CARE email signature 3

Notice of Legal Status and Confidential Information: This electronic mail
message and any accompanying attachments may contain information that is
privileged and CONFIDENTIAL. If you are not the intended recipient you are
advised that any use, review, dissemination, distribution or reproduction
of the information is strictly prohibited and may be unlawful. If you have
received this document in error, please notify the sender immediately and
destroy the message.

 

 

From: Maria Moller <[4][email address]>
Sent: Friday, 3 December 2021 10:10 am
To: [5][FOI #17687 email]
Subject: OIA Request

 

On behalf of Debbie Brown, Senior Advisor, Governance & Quality- BOPDHB

 

We acknowledge receipt of your email and  will respond as soon as
possible.

 

Please note that our OIA responses are published on our website and your
questions may have been answered in a previous response [6]Official
Information Act | Bay of Plenty District Health Board | Hauora a Toi |
BOPDHB.

 

Due to the current COVID-19 pandemic, we along with many other agencies
have diverted significant resources from across our organisation to
support the response.  It may therefore be necessary to extend the time
required to respond to your request.  

 

Over the Christmas/New Year break OIA responses may take longer than
usual.  You can find out the due date using the Ombudsman’s official
information calculator [7]Ombudsman New Zealand | Tari o te Kaitiaki Mana
Tangata

 

Kind regards.

 

Maria Moller

PA to Senior Advisor Governance & Quality

 

Governance & Quality / CEO Office

Bay of Plenty District Health Board| Tauranga Hospital | Cameron Road |
Private Bag 12024 | Tauranga 3143 

T: 07 579 8545 | E: [8][email address] | W:
[9]www.bopdhb.govt.nz  

[10]CARE email signature 3

Notice of Legal Status and Confidential Information: This electronic mail
message and any accompanying attachments may contain information that is
privileged and CONFIDENTIAL. If you are not the intended recipient you are
advised that any use, review, dissemination, distribution or reproduction
of the information is strictly prohibited and may be unlawful. If you have
received this document in error, please notify the sender immediately and
destroy the message.

 

 

From: OIA Requests <[11][email address]>
Sent: Thursday, 2 December 2021 8:52 am
To: Kathryn Leydon (NDHB) <[12][email address]>; Denise
Poole-EXT <[13][email address]>; OIA Request (CMDHB)
<[14][email address]>; OIA Request
<[15][email address]>; OIA Contact
<[16][email address]>; [17][email address]; OIA
<[18][email address]>; [19][email address];
[20][email address]; OIA Request [CCDHB]
<[21][email address]>; Kathleen Smitheram
<[22][email address]>; [23][email address]; OIA
<[24][email address]>; [25][email address]
Cc: TAS OIA <[26][email address]>; OIA Requests
<[27][email address]>
Subject: Transfer of OIA request - Andrew McGregor

 

Kia ora everyone,  

Thank you for accepting transfer of this OIA request from Andrew McGregor
as notified by TAS on 30/11/2021.

Please note there are two parts to this request, the first part is being
transferred to CCDHB only:

“Surveillance guidelines after removal of colorectal adenomatous polyps
for CCDHB/Wellington Hospital”

As such, please find attached a copy of our formal email notifying the
requester that their request is being transferred to you for response,
including a copy of the original OIA request.

Any questions please let me know.

Ngâ mihi,

 

Alex Coxsey

Coordinator l OIA Services l Office of the Director-General l Manatû
Hauora Ministry of Health

[28]www.health.govt.nz

[29]Ministry of Health information releases

 

 

From: OIA Requests <[30][email address]>
Sent: Thursday, 2 December 2021 8:29 am
To: [31][FOI #17687 email]
Subject: Your request for official information (ref: H202116682)

 

Kia ora Andrew,

Thank you for your requests for official information received on 24
November 2021. Your first request was for:

“Surveillance guidelines after removal of colorectal adenomatous polyps
for CCDHB/Wellington Hospital”

 

This request asks for information which is more closely connected with the
functions of the Capital and Coast District Health Board (CCDHB). For this
reason, the Ministry of Health has decided to transfer your request to
CCDHB under section 14(b)(ii) of the Act. You can expect a response from
CCDHB in due course.

 

Your second request for official information received on 24 November 2021
was for:

“The percentage of patients that have been declined referrals from
multiple internal and external requests for gastro-intestinal department
-Multiple being more than 3 separate GP/Doctor referrals”

 

This request asks for information which is more closely connected with the
functions of the District Health Boards (DHBs). For this reason, the
Ministry of Health consulted with the DHBs with the intention to transfer
your request under section 14(b)(ii) of the Act. The following DHBs have
accepted transfer of your request and will respond in due course:

Northland DHB

Waitemata DHB

Counties Manukau DHB

Bay of Plenty DHB

Waikato DHB

Taranaki DHB

MidCentral DHB

Hawke’s Bay DHB

Wairarapa DHB

Hutt Valley DHB

Capital and Coast DHB

Nelson Marlborough DHB

Canterbury/West Coast DHB

Southern DHB

 

Under section 28(3) of the Act you have the right to ask the Ombudsman to
review any decisions made under this request. The Ombudsman may be
contacted by email at: [32][email address] or by calling 0800
802 602.

If you have any queries related to this request, please do not hesitate to
get in touch.

 

Ngâ mihi,

OIA Services Team

Government Services

Office of the Director-General

Ministry of Health

E: [33][email address]

Notice of Legal Status and Confidential Information: This electronic mail
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privileged and CONFIDENTIAL. If you are not the intended recipient you are
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of the information is strictly prohibited and may be unlawful. If you have
received this document in error, please notify the sender immediately and
destroy the message.

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Hi Andrew

Please find attached our final response to your request for Information.

 

Regards

Dinah

 

Dinah Nicholas

Executive Assistant to Margie Apa - Chief Executive Officer

show quoted sections

Kia ora Andrew

 

Please find attached a response to your Official Information Act request
OIA2021113001 which was transferred by the Ministry of Health and received
by Capital & Coast (CCDHB) and Hutt Valley (HVDHB) District Health Boards
on 30 November 2021 regarding Surveillance guidelines after removal of
colorectal adenomatous polyps.

 

I trust this information fulfils your request.  You have the right to seek
a review, under section 28(3) of the Act, by way of a complaint to the
Ombudsman.

 

 

 

Nāku ite noa, nā

 

Robyn Fitzgerald

Senior Advisor Official Information & Correspondence   |  Kaitohutohu
Matua Mōhiohio Whai Mana me ngā Reta | Communications and Engagement |
 Hutt Valley and Capital & Coast District Health Boards

M: 027 277 4261 | T: 04 570 9488 | Ext: 9488 | [1]www.huttvalleydhb.org.nz
| [2]www.ccdhb.org.nz

 

 

 

This email or attachment(s) may contain confidential or legally privileged
information intended for the sole use of the addressee(s). Any use,
redistribution, disclosure, or reproduction of this message, except as
intended, is prohibited. If you received this email in error, please
notify the sender and remove all copies of the message, including any
attachments. Any views or opinions expressed in this email (unless
otherwise stated) may not represent those of the DHB.

References

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1. http://www.huttvalleydhb.org.nz/
2. http://www.ccdhb.org.nz/

Dear Andrew

Re: Official Information Act request – Percentage of patients declined
referrals from multiple internal and external requests for
gastro-intestinal department - multiple being more than 3 separate
GP/Doctor referrals

 

We refer to your official information request received by Nelson
Marlborough DHB on 2 December 2021.

 

The Official Information Act requires that we advise you of our decision
on your request no later than 20 working days after the day we received
your request. Unfortunately, it will not be possible to meet that time
limit and we are therefore writing to notify you of an extension of the
time of an additional 10 working days to make our decision, to 3 February
2022.

 

This extension is necessary because, and as specified under Section
15A(1)(b) of the Official Information Act 1982, ‘consultations necessary
to make a decision on the request are such that a proper response cannot
reasonably be made within the original time limit’.

 

On behalf of the responding service we will endeavour to respond to your
request as soon as reasonably practicable.

 

You have the right to seek an investigation by the Ombudsman of this
decision. Information about how to make a complaint is available at
[1]www.ombudsman.parliament.nz or free phone 0800 802 602.

  

Thank you for your request.

 

Nelson Marlborough District Health Board | Private Bag 18 | Nelson 7040 |
[2]www.nmdhb.govt.nz

 

[3]nmh icon                       

 

 

 

From: OIA Request NMDHB
Sent: Friday, 3 December 2021 8:19 AM
To: [FOI #17687 email]
Subject: Acknowledgement RE: Transfer of OIA request - Andrew McGregor

 

Dear Andrew

Re: Official Information Act request – Percentage of patients declined
referrals from multiple internal and external requests for
gastro-intestinal department - multiple being more than 3 separate
GP/Doctor referrals

 

The Nelson Marlborough District Health Board acknowledges receipt of your
request for Information under the Official Information Act 1982 (“the
Act”), as transferred from the Ministry of Health and received on 2
December 2021.

 

Your request has been forwarded to the appropriate person/service for
response within 20 working days of receipt, and if we are unable to
respond to your request by 20 January 2022 we will notify you of an
extension of that timeframe.

 

If you would like to calculate the due date for your request, you can use
the Ombudsman's online calculator here:
[4]http://www.ombudsman.parliament.nz/  Please note that due dates for
requests received from 29 November 2021 onwards take into account the
following periods:

 

Christmas (25 December 2021)

Summer Holidays (25 December to 15 January)

New Year's Day (1 January 2022)

Day after News Year's Day (2 January 2022)

 

Consistent with the purpose of the Act, the letter notifying you of the
decision on your request will confirm if we intend to publish the
information contained in the response online, with your
personal/identifying information redacted.

We will endeavour to respond to your request as soon as reasonably
practicable.

 

Thank you for your request.

 

Nelson Marlborough District Health Board | Private Bag 18 | Nelson 7040 |
[5]www.nmdhb.govt.nz

 

[6]nmh icon                       

 

 

 

From: OIA Requests [[7]mailto:[email address]]
Sent: Thursday, 2 December 2021 8:52 AM
To: Subject: Transfer of OIA request - Andrew McGregor

 

Kia ora everyone,  

Thank you for accepting transfer of this OIA request from Andrew McGregor
as notified by TAS on 30/11/2021.

Please note there are two parts to this request, the first part is being
transferred to CCDHB only:

“Surveillance guidelines after removal of colorectal adenomatous polyps
for CCDHB/Wellington Hospital”

As such, please find attached a copy of our formal email notifying the
requester that their request is being transferred to you for response,
including a copy of the original OIA request.

Any questions please let me know.

Ngâ mihi,

 

Alex Coxsey

Coordinator l OIA Services l Office of the Director-General l Manatû
Hauora Ministry of Health

[8]www.health.govt.nz

[9]Ministry of Health information releases

 

show quoted sections

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7. mailto:[email address]
8. http://www.health.govt.nz/
9. https://www.health.govt.nz/about-ministr...

Good afternoon Andrew,

 

Please find attached the response to your Official Information Act request
regarding declined Gastroenterology referrals.

 

Kind regards

Kristie 

 

Ngâ mihi

Kristie Saywell

OIA Coordinator and Communications Advisor

Communications Team

Hawke’s Bay District Health Board

Private Bag 9014, Hastings 4156

T: 06 878-8109 Extn: 6326

 

 

 

 

show quoted sections

 Dear Andrew

Attached is a reply to your OIA request received from Ministry of Health.

Regards

Zelda Rogers | Quality & Innovation Coordinator

 

Hello Andrew,

Please find attached our response to your recent OIA request.

 

 

 

Kind regards,

Bridget Phillips I Senior Administration Support

Communications I Waitemata DHB

Level 2, 15 Shea Terrace, Takapuna

Private Bag 93-503, North Shore 0740
p: 09 4846194  Ext: 45494

[1]www.waitematadhb.govt.nz

 

[2]cid:image001.jpg@01D7E516.3041D160

 

 

 

[3]Legal Disclaimer

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Dear Andrew

 

Notice of Decision

 

Nelson Marlborough DHB has reached a decision to grant this request under
section 15(1)(b) of the Official Information Act 1982.

 

The information requested will be made available without undue delay.

 

An estimated timeframe for the release of information is 15 February 2022.

 

You have the right to seek an investigation by the Ombudsman of this
decision. Information about how to make a complaint is available at
[1]www.ombudsman.parliament.nz or free phone 0800 802 602.

 

Nelson Marlborough District Health Board | Private Bag 18 | Nelson 7040 |
[2]www.nmdhb.govt.nz

 

[3]nmh icon                       

 

 

From: Maree Nevill
Sent: Wednesday, 19 January 2022 2:13 PM
To: [FYI request #17687 email]
Subject: Necessary extension of time RE: Acknowledgement RE: Transfer of
OIA

 

Dear Andrew

Re: Official Information Act request – Percentage of patients declined
referrals from multiple internal and external requests for
gastro-intestinal department - multiple being more than 3 separate
GP/Doctor referrals

 

We refer to your official information request received by Nelson
Marlborough DHB on 2 December 2021.

 

The Official Information Act requires that we advise you of our decision
on your request no later than 20 working days after the day we received
your request. Unfortunately, it will not be possible to meet that time
limit and we are therefore writing to notify you of an extension of the
time of an additional 10 working days to make our decision, to 3 February
2022.

 

This extension is necessary because, and as specified under Section
15A(1)(b) of the Official Information Act 1982, ‘consultations necessary
to make a decision on the request are such that a proper response cannot
reasonably be made within the original time limit’.

 

On behalf of the responding service we will endeavour to respond to your
request as soon as reasonably practicable.

 

You have the right to seek an investigation by the Ombudsman of this
decision. Information about how to make a complaint is available at
[4]www.ombudsman.parliament.nz or free phone 0800 802 602.

  

Thank you for your request.

 

Nelson Marlborough District Health Board | Private Bag 18 | Nelson 7040 |
[5]www.nmdhb.govt.nz

 

[6]nmh icon                       

 

 

 

From: OIA Request NMDHB
Sent: Friday, 3 December 2021 8:19 AM
To: [7][FYI request #17687 email]
Subject: Acknowledgement RE: Transfer of OIA request - Andrew McGregor

 

Dear Andrew

Re: Official Information Act request – Percentage of patients declined
referrals from multiple internal and external requests for
gastro-intestinal department - multiple being more than 3 separate
GP/Doctor referrals

 

The Nelson Marlborough District Health Board acknowledges receipt of your
request for Information under the Official Information Act 1982 (“the
Act”), as transferred from the Ministry of Health and received on 2
December 2021.

 

Your request has been forwarded to the appropriate person/service for
response within 20 working days of receipt, and if we are unable to
respond to your request by 20 January 2022 we will notify you of an
extension of that timeframe.

 

If you would like to calculate the due date for your request, you can use
the Ombudsman's online calculator here:
[8]http://www.ombudsman.parliament.nz/  Please note that due dates for
requests received from 29 November 2021 onwards take into account the
following periods:

 

Christmas (25 December 2021)

Summer Holidays (25 December to 15 January)

New Year's Day (1 January 2022)

Day after News Year's Day (2 January 2022)

 

Consistent with the purpose of the Act, the letter notifying you of the
decision on your request will confirm if we intend to publish the
information contained in the response online, with your
personal/identifying information redacted.

We will endeavour to respond to your request as soon as reasonably
practicable.

 

Thank you for your request.

 

Nelson Marlborough District Health Board | Private Bag 18 | Nelson 7040 |
[9]www.nmdhb.govt.nz

 

[10]nmh icon                       

 

 

 

From: OIA Requests [[11]mailto:[email address]]
Sent: Thursday, 2 December 2021 8:52 AM
To: Subject: Transfer of OIA request - Andrew McGregor

 

Kia ora everyone,  

Thank you for accepting transfer of this OIA request from Andrew McGregor
as notified by TAS on 30/11/2021.

Please note there are two parts to this request, the first part is being
transferred to CCDHB only:

“Surveillance guidelines after removal of colorectal adenomatous polyps
for CCDHB/Wellington Hospital”

As such, please find attached a copy of our formal email notifying the
requester that their request is being transferred to you for response,
including a copy of the original OIA request.

Any questions please let me know.

Ngâ mihi,

 

Alex Coxsey

Coordinator l OIA Services l Office of the Director-General l Manatû
Hauora Ministry of Health

[12]www.health.govt.nz

[13]Ministry of Health information releases

 

show quoted sections

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7. mailto:[FYI request #17687 email]
8. http://scanmail.trustwave.com/?c=15517&a...
9. http://www.nmdhb.govt.nz/
11. mailto:[email address]
12. http://www.health.govt.nz/
13. https://www.health.govt.nz/about-ministr...

Dear Andrew

 

Please find attached the Nelson Marlborough DHB response to your Official
Information request regarding declined GI referrals.

 

Nelson Marlborough District Health Board | Private Bag 18 | Nelson 7040 |
[1]www.nmdhb.govt.nz

 

[2]nmh icon                       

 

 

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Kia ora Andrew

 

I understand from the Ombudsman’s Office that in November of last year you
sent an OIA to Capital & Coast District Health Board that was not received
as it was sent to an incorrect email address.  I have looked at the FYI
site and have found the OIA request that is outstanding and that you had
referred to the Ombudsman’s office:

 

Guidelines for following other DHB's, Private Specialist recommendations
for investigation, surveillance, treatment of symptoms/condition once back
under care of CCDHB

 

Please confirm that this is the request that you are referring to in your
complaint as not being answered and can you please clarify the clinical
field that you are referring to.   Once this has been confirmed we will
respond accordingly.

 

I sincerely apologise for not responding earlier on this matter as my
colleague who was dealing with this has since left and I have been tasked
to follow it up with you.

 

 

Nâku ite noa, nâ

 

 

Robyn Fitzgerald

Senior Advisor Official Information & Correspondence   |  Kaitohutohu
Matua Môhiohio Whai Mana me ngâ Reta | Communications and Engagement |
 Hutt Valley and Capital & Coast District Health Boards

M: 027 277 4261 | T: 04 570 9488 | Ext: 9488 | www.huttvalleydhb.org.nz |
www.ccdhb.org.nz

 

This email or attachment(s) may contain confidential or legally privileged
information intended for the sole use of the addressee(s). Any use,
redistribution, disclosure, or reproduction of this message, except as
intended, is prohibited. If you received this email in error, please
notify the sender and remove all copies of the message, including any
attachments. Any views or opinions expressed in this email (unless
otherwise stated) may not represent those of the DHB.

Kia ora Andrew

 

I am following up with you on an Official Information Act (1982) request
that was originally sent by you to Capital & Coast District Health Board
on 24 November 2021. 

 

My former colleague had informed both yourself and the Ombudsman’s Office
of the issue surrounding the incorrect email address that this OIA was
sent to and the problems that resulted from this.  I note that after this
incident we received several OIAs, to the correct email address, from you.

 

Since my former colleague has left the organisation I have been reviewing
some of the items that he had been working on.  It seems to me that he may
have not provided a response to this request.  I also note that it is
still on the FYI website as outstanding.

 

I apologise sincerely for all of this and will ensure it is put right.

 

The Ombudsman’s Office had made contact earlier in March with CCDHB on
this again, but from the review of this query I noted that it still had
not been responded to.  As such I will process this request immediately
and ensure it is responded to in a timely manner.

 

Thank you for your request for official information regarding Guidelines
for following other DHB’s Private Specialists recommendations, which was
received by Capital & Coast District Health Board.  I have receipted this
as received on 24 May 2022.

 

As required under the OIA, we will respond to your request within 20
working days. You should therefore receive a response on or before 22 June
2022.

 

If a large amount of information has been requested or if 2DHB needs to
consult in order to make a decision, we may need to extend this date (this
is provided for in section 15A of the Act). We will advise you if such an
extension is necessary.

 

If you have any queries, please feel free to contact 2DHB by return email
or by emailing us at [1][email address] or
[2][email address]. If any additional factors come to
light which are relevant to your request, please do not hesitate to
contact us so that these can be taken into account.

 

You have the right to seek an investigation and review by the Ombudsman.
Information about how to make a complaint is available at
[3]www.ombudsman.parliament.nz or free phone 0800 802 602.

 

 

Nâku ite noa, nâ

 

 

Robyn Fitzgerald

2DHB Correspondence Officer

Hutt Valley (HVDHB) and Capital & Coast (CCDHB) District Health Board

 

 

 

 

 

This email or attachment(s) may contain confidential or legally privileged
information intended for the sole use of the addressee(s). Any use,
redistribution, disclosure, or reproduction of this message, except as
intended, is prohibited. If you received this email in error, please
notify the sender and remove all copies of the message, including any
attachments. Any views or opinions expressed in this email (unless
otherwise stated) may not represent those of the DHB.

References

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