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[1]Christchurch City Council logo

 
Dear Finn,

 

Thank you for your email. 

 

We are handling your request under the Local Government Official
Information and Meetings Act 1987 (LGOIMA). Your request has been
forwarded to the appropriate Christchurch City Council staff, and we will
provide a response or update within 20 working days of the date we
received your request.

 

Kind regards,

 

Ana Macadie
Information Advisor
Office of the Mayor and Chief Executive

 

From: [email address]
Sent: February 09 09:36:08
To:[email address]
Subject: FW: Official Information request - Representation review
guidelines, processes and results 2021

 

 

From: Finn Jackson <[FYI request #14621 email]>
Sent: Friday, 5 February 2021 5:22 PM
To: Official Information <[email address]>
Subject: Official Information request - Representation review guidelines,
processes and results 2021

 

Dear Christchurch City Council (and the staff member(s) reading this
message!)

Please provide any information related directly the planning,
implementation and results of:
a) The planned processes and timeline for consultation on the 2021
representation review
b) Any guidelines which have guided how these processes have been
implemented
c) Any results of any public consultation so far (and information on how
this information was collected)
d) Any correspondence between the Mayor, or councillors, or staff members
relating to the public consultation

Thanks very much for your time!

Finn Jackson

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Good morning Finn,

 

Firstly, my apologies for the delay in getting this information to you.
There has been a technical issue with the map images that are meant to
accompany our response to question 1.2. I will need to forward these to
you once the problem has been resolved.

 

By way of background, the Local Electoral Act 2001 sets out the
requirement that all local authorities are required to review their
representation arrangements at least once every six years. This is in
order to achieve fair and effective representation at the triennial local
authority elections. Further information can be found at:
[1]http://www.lgc.govt.nz/representation-re.... The last time the
Council reviewed their arrangements was in preparation for the 2016
elections and so we are required to review these in time for the 2022
election.

 

Council’s initial proposal has been published on the website as it is
being considered by Council on 11 March.  Please see the attached link for
details:

 

[2]https://christchurch.infocouncil.biz/Ope...

 

I have provided responses to your questions in red below:

 

Please provide any information related directly the planning,
implementation and results of:

a) The planned processes and timeline for consultation on the 2021
representation review

The Council is currently at the start of the process of reviewing its
representation arrangements. The website listed above provides a detailed
timeline that the Council is required to follow, this is set in
legislation so we must adhere to this.  Council’s proposed timeline is
attached below:

  Date Statutory requirement
Report to Council – Initial 11 March 2021 No earlier than 1 March
Proposal the year prior to an
election
Public Notice 20 March 2021 Within 14 days of
adoption of initial
proposal and no later
than 8 September 2021
Consultation Period 20 March - 16 May Submissions close no
2021 (8 weeks) earlier than one month
after public notice
Hearings Late May  
Final Proposal Adopted Mid June 2021  
Public Notice of Final 25 June 2021 at the Within six weeks of
Proposal latest closing of submissions
Appeals and Objections close 25 July 2021 1 month from public
notice of final proposal
Forward appeals and As soon as No later than 15 January
objections and any other practicable 2022
information to the
Commission
Commission makes By 11 April 2022 By 11 April 2022
Determination

 

b) Any guidelines which have guided how these processes have been
implemented

The Council is closely following the guidelines provided by the Local
Government Commission, again these are available at the website above.  A
link to a PDF version of the guidelines is attached below:

[3]http://www.lgc.govt.nz/assets/Uploads/Re...

c) Any results of any public consultation so far (and information on how
this information was collected)

The Council has not yet started formal consultation on the representation
review yet. As detailed in the above link, the initial proposal cannot be
made (and consulted on) prior to 1 March 2021. It is important to note
that there will be opportunities for community to submit on the
representation review, as per the guidelines above.

However we have conducted a short survey of a geographically
representative sample of the city to assist the Council in developing an
initial proposal.  The This has been published on the Council’s website in
the agenda for the public Council meeting on 11 march 2021, link
attached.  We have also included a summary of this process and the
results.

 

[4]https://christchurch.infocouncil.biz/Ope...

 

Community views and preferences

1.1          In developing the Initial Proposal, the Council carried out
an online survey of a geographically representative sample over
January-February 2021 (summarised in Attachment D). This survey was sent
to 3147 residents and we received 940 responses (a 30 per cent completion
rate). The results of the survey also indicate a preference for the status
quo:

·          The majority (48 per cent) of respondents supported electing
councillors by wards; 3 per cent of respondents indicated that they would
support multi-member wards.

·         Comments from respondents indicated that they felt that
councillors being elected from wards, to represent an area and communities
that they know well would result in the best outcomes.

·         Those who supported a mix of both wards and at large felt that
having some councillors elected at large may bring greater diversity and
expertise in specific areas.

1.2          Residents identified their local communities based on areas
they feel an affinity with; where they have things in common with their
neighbours; and areas where they use shared facilities and services, e.g.
schools, recreational and cultural facilities, parks, shops and shopping
centres, and public transport. The results show residents in the:

South-West: identify strongly with their main centres, particularly
Hornby, Wigram and Halswell, tending not to cross over Memorial Ave.
South and South-East: identify their community as being along the hills
and to the east, as well as areas of Saint Martins, Beckenham, Huntsbury,
Cashmere and Somerfield.
North-West: identify areas around main shopping centres as being their
local communities, such as Bishopdale, Avonhead and Papanui.

 
East and North-East: indicated connections with communities running along
the coast, such as New Brighton and South New Brighton, as well as
Burwood, Parklands and Shirley. Overall respondents identify their
community as being east of Marshland Road and North of the estuary.

 
Central and surrounds: largely identify the central city as being their
community, as well as centres such as Riccarton, Merivale, St Albans and
Richmond.
Banks Peninsula: tend to identify their local centres as the communities
they identify with. There is an emerging relationship between Lyttelton
and the city side of the hill

 

 

d) Any correspondence between the Mayor, or councillors, or staff members
relating to the public consultation

The Council has not yet started formal consultation on the representation
review yet. The Council has held informal briefings on this topic in order
to begin drafting the initial proposal and this will go out for public
consultation in accordance with the guidelines noted above. Formal minutes
of these briefings are not recorded.

 

Finn, if you need any further information please let me know.

 

 

You have the right to seek an investigation and review by the Ombudsman of
this decision. Information about how to make a complaint is available at
[5]www.ombudsman.parliament.nz or freephone 0800 802 602.

 

 

 

Kind regards,

 

 

 

Ana Macadie
Information Advisor
Office of the Mayor and Chief Executive

 

 
   
   
Te Hononga Civic Offices, 53 Hereford Street, Christchurch
PO Box 73016, Christchurch 8154
[6]ccc.govt.nz

--------------------------------------------------------------

 

 

 

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This electronic email and any files transmitted with it are intended
solely for the use of the individual or entity to whom they are addressed.

The views expressed in this message are those of the individual sender
and may not necessarily reflect the views of the Christchurch City
Council.
If you are not the correct recipient of this email please advise the
sender and delete.
Christchurch City Council
http://www.ccc.govt.nz
**********************************************************************

References

Visible links
1. http://www.lgc.govt.nz/representation-re...
2. https://christchurch.infocouncil.biz/Ope...
3. http://www.lgc.govt.nz/assets/Uploads/Re...
4. https://christchurch.infocouncil.biz/Ope...
5. http://www.ombudsman.parliament.nz/
6. http://ccc.govt.nz/