Local Authorities (Members' Interests) Act 1968 compliance
Jim Smithson made this Official Information request to Christchurch City Council
Response to this request is long overdue. By law Christchurch City Council should have responded by now (details and exceptions). The requester can complain to the Ombudsman.
From: Jim Smithson
Dear Christchurch City Council,
Please provide for me:
1. All the advice provided to and correspondence with Councillors Gough, Mauger, and Turner by Council officers since the beginning of the 2019-22 term regarding their compliance/non-compliance with the Local Authorities (Members' Interests) Act 1968.
2. All the general advice provided to Councillors regarding the above Act in the term to Councillors.
3. A record of declarations of interest made at Council meetings or briefings by the above Councillors in this term, and the actions taken as a result by those Councillors.
Yours faithfully,
Jim Smithson.
From: OfficialInformation@my.ccc.govt.nz
[1]Christchurch City Council logo
Dear Jim,
Thank you for your email.
We are handling your request under the Local Government Official
Information and Meetings Act 1987 (LGOIMA). We have forwarded it to the
appropriate Christchurch City Council staff, and we will provide a
response or update within 20 working days of the date we received your
request. If we are unable to respond to your request by then, we will
notify you of an extension of that timeframe.
If you have any queries, please feel free to contact me. If any additional
factors come to light which are relevant to your request, please do not
hesitate to contact me so that these can be taken into account.
Kind regards,
Ana Macadie
Information Advisor
Official Information Team
From: [email address]
Sent: July 02 11:40:04
To:[email address]
Subject: FW: Official Information request - Local Authorities (Members'
Interests) Act 1968 compliance
From: Jim Smithson <[FOI #15953 email]>
Sent: Friday, 2 July 2021 10:41 AM
To: Official Information <[email address]>
Subject: Official Information request - Local Authorities (Members'
Interests) Act 1968 compliance
Dear Christchurch City Council,
Please provide for me:
1. All the advice provided to and correspondence with Councillors Gough,
Mauger, and Turner by Council officers since the beginning of the 2019-22
term regarding their compliance/non-compliance with the Local Authorities
(Members' Interests) Act 1968.
2. All the general advice provided to Councillors regarding the above Act
in the term to Councillors.
3. A record of declarations of interest made at Council meetings or
briefings by the above Councillors in this term, and the actions taken as
a result by those Councillors.
Yours faithfully,
Jim Smithson.
-------------------------------------------------------------------
This is an Official Information request made via the FYI website.
Please use this email address for all replies to this request:
[2][FOI #15953 email]
Is [3][Christchurch City Council request email] the wrong address for Official
Information requests to Christchurch City Council? If so, please contact
us using this form:
[4]https://fyi.org.nz/change_request/new?bo...
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If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.
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This electronic email and any files transmitted with it are intended
solely for the use of the individual or entity to whom they are addressed.
The views expressed in this message are those of the individual sender
and may not necessarily reflect the views of the Christchurch City
Council.
If you are not the correct recipient of this email please advise the
sender and delete.
Christchurch City Council
http://www.ccc.govt.nz
**********************************************************************
Contact us
[6]Phone icon 03 941 8999
[7]Map marker icon [8]Visit a Service Centre
References
Visible links
1. https://www.ccc.govt.nz/
2. mailto:[FOI #15953 email]
3. mailto:[Christchurch City Council request email]
4. https://fyi.org.nz/change_request/new?bo...
5. https://fyi.org.nz/help/officers
7. https://www.ccc.govt.nz/contact-us#visit
8. https://www.ccc.govt.nz/contact-us#visit
From: OfficialInformation@my.ccc.govt.nz
[1]Christchurch City Council logo
Dear Jim,
My apologies for the delay in reply, and that I am only providing a
partial response at this stage (I am following up with staff and will send
you the answers to your other questions shortly).
Please see the information relating to question three:
3. A record of declarations of interest made at Council meetings or
briefings by the above Councillors in this term, and the actions taken as
a result by those Councillors.
There have been 48 Council meetings, including Annual Plan, Long Term
Plan, Representation Review and extraordinary meetings, between the
inaugural meeting of the term held on 24 October 2019 and 30 June 2021.
The open minutes of those meetings are available on the Council website:
[2]https://ccc.govt.nz/the-council/meetings...
Meeting agendas and minutes include a ‘Declarations of Interest Ngā
Wakapuaki Aronga’ section for members to declare an interest in a matter
on the agenda. A member’s declaration and non-participation is also listed
within the Council decision on a matter.
A list of the Council meeting dates this term up until 30 June 2021 is
below:
Council
24 October 2019
(Inaugural)
Council
31 October 2019
Council
14 November
2019
Council
12 December
2019
Council
19 December
2019
Council
23 January 2020
Council (Annual
Plan)
11 February
2020
Council
13 February
2020
Council
12 March 2020
Council
24 March 2020
(Extraordinary)
Council
2 April 2020
(Extraordinary)
Council
9 April 2020
(Extraordinary)
Council
23 April 2020
Council
30 April 2020
(Extraordinary)
Council
7 May 2020
(Extraordinary)
Council
14 May 2020
Council
28 May 2020
Council (Annual
Plan)
29 May 2020
Council
11 June 2020
Council
25 June 2020
Council (Annual
Plan)
26 June 2020
Council
9 July 2020
Council (Annual
Plan)
23 July 2020
Council
29 July 2020
Council
13 August 2020
Council
25 August 2020
Council
10 September
2020
Council
24 September
2020
Council
8 October 2020
Council
12 November
2020
Council
26 November
2020
(Extraordinary)
Council
3 December 2020
(Extraordinary)
Council
10 December
2020
Council
28 January 2021
Council
4 February 2021
(Extraordinary)
Council
11 February
2021
Council (Long
Term Plan)
23 February
2021
Council
25 February
2021
(Extraordinary)
Council
11 March 2021
Council
8 April 2021
Council (Long
Term Plan)
5 May 2021 -
reconvened 6,
7, 8, 10, 11
and 12 May
Council
13 May 2021
Council (Long
Term Plan)
18 May 2021 -
reconvened 19,
20 and 21 May
Council
(Representation
Review)
24 May 2021 -
reconvened 26
May and 3 June
Council
3 June 2021
Council
10 June 2021
Council
(Representation
Review)
18 June 2021
Council (Long
Term Plan)
21 June 2021 -
reconvened 23
June
Kind regards,
Ana Macadie
Information Advisor
Official Information Team
From: [email address]
Sent: July 02 15:02:32
To:[FOI #15953 email]
Subject: Re: [ Ticket: 436108 ] LGOIMA acknowledgement: Local Authorities
(Members' Interests) Act 1968 compliance
[3]Christchurch City Council logo
Dear Jim,
Thank you for your email.
We are handling your request under the Local Government Official
Information and Meetings Act 1987 (LGOIMA). We have forwarded it to the
appropriate Christchurch City Council staff, and we will provide a
response or update within 20 working days of the date we received your
request. If we are unable to respond to your request by then, we will
notify you of an extension of that timeframe.
If you have any queries, please feel free to contact me. If any additional
factors come to light which are relevant to your request, please do not
hesitate to contact me so that these can be taken into account.
Kind regards,
Ana Macadie
Information Advisor
Official Information Team
From: [email address]
Sent: July 02 11:40:04
To:[email address]
Subject: FW: Official Information request - Local Authorities (Members'
Interests) Act 1968 compliance
From: Jim Smithson <[FOI #15953 email]>
Sent: Friday, 2 July 2021 10:41 AM
To: Official Information <[email address]>
Subject: Official Information request - Local Authorities (Members'
Interests) Act 1968 compliance
Dear Christchurch City Council,
Please provide for me:
1. All the advice provided to and correspondence with Councillors Gough,
Mauger, and Turner by Council officers since the beginning of the 2019-22
term regarding their compliance/non-compliance with the Local Authorities
(Members' Interests) Act 1968.
2. All the general advice provided to Councillors regarding the above Act
in the term to Councillors.
3. A record of declarations of interest made at Council meetings or
briefings by the above Councillors in this term, and the actions taken as
a result by those Councillors.
Yours faithfully,
Jim Smithson.
-------------------------------------------------------------------
This is an Official Information request made via the FYI website.
Please use this email address for all replies to this request:
[4][FOI #15953 email]
Is [5][Christchurch City Council request email] the wrong address for Official
Information requests to Christchurch City Council? If so, please contact
us using this form:
[6]https://fyi.org.nz/change_request/new?bo...
Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[7]https://fyi.org.nz/help/officers
If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.
-------------------------------------------------------------------
**********************************************************************
This electronic email and any files transmitted with it are intended
solely for the use of the individual or entity to whom they are addressed.
The views expressed in this message are those of the individual sender
and may not necessarily reflect the views of the Christchurch City
Council.
If you are not the correct recipient of this email please advise the
sender and delete.
Christchurch City Council
http://www.ccc.govt.nz
**********************************************************************
Contact us
[8]Phone icon 03 941 8999
[9]Map marker icon [10]Visit a Service Centre
Contact us
[11]Phone icon 03 941 8999
[12]Map marker icon [13]Visit a Service Centre
References
Visible links
1. https://www.ccc.govt.nz/
2. https://ccc.govt.nz/the-council/meetings...
3. https://www.ccc.govt.nz/
4. mailto:[FOI #15953 email]
5. mailto:[Christchurch City Council request email]
6. https://fyi.org.nz/change_request/new?bo...
7. https://fyi.org.nz/help/officers
9. https://www.ccc.govt.nz/contact-us#visit
10. https://www.ccc.govt.nz/contact-us#visit
12. https://www.ccc.govt.nz/contact-us#visit
13. https://www.ccc.govt.nz/contact-us#visit
From: Jim Smithson
Dear Ana,
Thanks for providing the information you have so far, can you provide the reasons for the delay and an expected time you will provide the rest of the information please?
Yours sincerely,
Jim Smithson
From: OfficialInformation@my.ccc.govt.nz
[1]Christchurch City Council logo
Good afternoon Mr Smithson,
My apologies for the delay. I have followed up with the Head of Community
Support, Governance and Partnerships.
If you wish to complain about this delay you can find information
at: [2]www.ombudsman.parliament.nz
Kind regards,
Ana Macadie
Information Advisor
Official Information Team
From: [FOI #15953 email]
Sent: August 10 10:01:56
To:[email address]
Subject: Re: [ Ticket: 436108 ] LGOIMA response: Local Authorities
(Members' Interests) Act 1968 compliance
Dear Ana,
Thanks for providing the information you have so far, can you provide the
reasons for the delay and an expected time you will provide the rest of
the information please?
Yours sincerely,
Jim Smithson
show quoted sections
From: OfficialInformation@my.ccc.govt.nz
[1]Christchurch City Council logo
Dear Mr Smithson,
I’m writing in regards to your unresolved query. My apologies that you
have yet to receive a response. The Covid-19 lockdown has meant that
Council staff are all working from home and do not have their usual access
to resources.
However, I have ensured that the relevant teams have been reminded that a
response to your request is still outstanding, and I hope to have an
answer to you once we are able to return to the office.
If you wish to complain about this delay you can find information on the
Office of the Ombudsman website: [2]www.ombudsman.parliament.nz or
freephone 0800 802 602.
Kind regards,
Ana Macadie
Information Advisor
Official Information Team
From: [FOI #15953 email]
Sent: August 10 10:01:56
To:[email address]
Subject: Re: [ Ticket: 436108 ] LGOIMA response: Local Authorities
(Members' Interests) Act 1968 compliance
Dear Ana,
Thanks for providing the information you have so far, can you provide the
reasons for the delay and an expected time you will provide the rest of
the information please?
Yours sincerely,
Jim Smithson
show quoted sections
From: Jim Smithson
Dear Ana,
It has been quite some time and I would like an update on my request please.
Yours sincerely,
Jim Smithson
From: OfficialInformation@my.ccc.govt.nz
[1]Christchurch City Council logo
Dear Mr Smithson,
Thank you for following up, and my apologies that you have had to do so.
I have again asked staff for a response to your questions.
If you wish to complain about this delay you can find information on the
Office of the Ombudsman website: [2][2]www.ombudsman.parliament.nz or
freephone 0800 802 602.
Kind regards,
Ana Macadie
Information Advisor
Official Information Team
From: [FOI #15953 email]
Sent: October 21 16:01:41
To:[email address]
Subject: Re: [ Ticket: 436108 ] LGOIMA response: Local Authorities
(Members' Interests) Act 1968 compliance
Dear Ana,
It has been quite some time and I would like an update on my request
please.
Yours sincerely,
Jim Smithson
show quoted sections
From: OfficialInformation@my.ccc.govt.nz
[1]Christchurch City Council logo
Dear Mr Smithson,
Thank you for your patience in waiting for this overdue response. The
following has been provided by Mr John Filsell - Head of Community
Support, Governance and Partnerships.
Mr Smithson, please can I take this opportunity to thank you for your
patience over the length of time it has taken to provide this additional
information. I wish to apologise to this delay which was primarily due to
increased workloads caused by managing the implications of the COVID-19
pandemic.
Please find attached:
· A copy of Councils Code of Conduct. Appendix A. specifically
refers to the Local Authorities (Members Interests) Act 1968. Elected
members are provided with a copy and the content is discussed during
elected member induction. In the case of the current Council induction
was undertaken in October 2019. We have previously supplied a copy of the
induction process.
· A copy of the declaration requested from the Office of the
Auditor General that was circulated to all Councillors.
Please let me know if you require any further information.
Kind regards,
Ana Macadie
Information Advisor
Official Information Team
From: [FOI #15953 email]
Sent: October 21 16:01:41
To:[email address]
Subject: Re: [ Ticket: 436108 ] LGOIMA response: Local Authorities
(Members' Interests) Act 1968 compliance
Dear Ana,
It has been quite some time and I would like an update on my request
please.
Yours sincerely,
Jim Smithson
show quoted sections
From: Jim Smithson
Dear Ana and John,
Your response does not appear to address #1 in my request. Can you clarify this please?
In addition, I am requesting all correspondence and communications in regard to my original request.
Further, are any (or have they been) of the above Councillors "concerned or interested" in any contracts exceeding $25,000 with the Council for the purposes of s 3 of the Local Authorities (Members' Interests) Act 1968?
Yours sincerely,
Jim Smithson
From: Jim Smithson
Dear Ana,
Please provide an update on my request.
Yours sincerely,
Jim Smithson
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