Thank you for your email. This mailbox is not monitored outside of
business hours, which are Monday to Friday 8am-5pm.
For urgent noise, water, including flooding and animal issues please call
us on 570 6666 24 hours a day.

Please do not reply to this Email.

28/01/2021  

   

   

 
Matthew Young
 
[1][FYI request #14540 email]
 

Dear Matthew Young,

 

REQUEST FOR INFORMATION - LOCAL GOVERNMENT OFFICIAL INFORMATION AND
MEETINGS ACT 1987: ACKNOWLEDGEMENT OF REQUEST

 

I am writing to acknowledge receipt of your official information request
dated 26 January 2021 for information regarding Cr Bassett Input to Cross
Valley Connections Workshop.

 

We received your request on 27 January 2021. We will endeavour to respond
to your request as soon as possible and in any event no later than 20
working days after the day your request was received. If we are unable to
respond to your request by then, we will notify you of an extension of
that timeframe.

 

If any additional factors come to light which are relevant to your
request, please do not hesitate to contact us so that these can be taken
into account.

 

Yours sincerely,

 

 

Euan Kyle
Senior Advisor, Official Information and Privacy

Hutt City Council, 30 Laings Road, Private Bag 31912, Lower Hutt 5040, New
Zealand
T 04 570 6702 W [2]www.huttcity.govt.nz

 

Euan Kyle
Senior Advisor – OIA & Privacy

Hutt City Council, 30 Laings Road, Private Bag 31912, Lower Hutt 5040, New
Zealand
T 04 570 6702,  W [3]www.huttcity.govt.nz

         [4][IMG]

IMPORTANT: The information contained in this e-mail message may be legally
privileged or confidential. The information is intended only for the
recipient named in the e-mail message. If the reader of this e-mail
message is not the intended recipient, you are notified that any use,
copying or distribution of this e-mail message is prohibited. If you have
received this e-mail message in error, please notify the sender
immediately. Thank you.

From: Contact
Sent: Wednesday, 27 January 2021 11:53 AM
To: Information Management Team
Subject: FW: Official Information request - Cr Bassett Input to Cross
Valley Connections Workshop [#58A47B]

 

-----Original Message-----
From: "Matthew Young" <[FYI request #14540 email]>
Sent: Tuesday, 26 January 2021 7:48 PM
To: "OIA/LGOIMA requests at Hutt City Council" <[Hutt City Council request email]>
Subject: Official Information request - Cr Bassett Input to Cross Valley
Connections Workshop

Dear Hutt City Council,

The Cross Valley Connections Programme Business Case notes that the Petone
Community is considered to be a key stakeholder. At Programme Business
Case Workshop One the Petone Community was represented by (then Deputy
Mayor) Bassett. Can the Council please answer/address the following
enquiries;

1) Were any elected members representing the Petone Community (e.g. either
of the two Harbour Ward Crs of any of the Petone Community Board members)
asked if they would like to represent the Petone Community at these
workshops? If yes, please identify which members were approached. If no,
please identify why such an approach was not made.

2) Was the Petone Community represented at Programme Business Case Two? If
yes, please identify who represented the Petone Community at this workshop
and provide a record of their input. If no, please explain why no
representative was present.

3) Can I also please be provided with a record of Cr Bassett's input at
Programme Business Case Workshop One.

Yours faithfully,

Matthew Young

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[FYI request #14540 email]

Is [Hutt City Council request email] the wrong address for Official Information
requests to Hutt City Council? If so, please contact us using this form:
https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

-------------------------------------------------------------------

References

Visible links
1. mailto:[FYI request #14540 email]
2. http://www.huttcity.govt.nz/
3. http://www.huttcity.govt.nz/
4. http://heart.huttcity.govt.nz/

hide quoted sections

Hi Matt,

 

In response to your request for information relating to the Cross Valley
Connections project, I provide the following comments.

 

1)      As the Programme Business Case phase is still at a reasonably high
level in recommending the appropriate programmes of work to achieve the
investment objectives, and that the project is relevant to a large
proportion of Hutt City, it was not deemed necessary to include specific
representation from Petone. The elected members were represented by the
then Deputy Mayor, David Bassett, who had also participated in the earlier
formulation of the Strategic Business Case. He, along with officers from
HCC, GWRC and Waka Kotahi, were able to represent the relevant
communities, including Petone, for the level of detail required at this
stage.

However, the next phase of the business case process will be dealing with
issues and options in more detail and representation from relevant
communities, including Petone, will likely be required.

 

2)      As per my response to 1) above, it was not deemed necessary to
have specific Petone Community representation as the project team included
representatives with sufficient knowledge of the relevant communities for
the level of detail required at this stage.

 

3)      No specific record was kept of individual contributions at the
workshops.

 

Regards,

John

John Gloag
Head of Transport

Hutt City Council, 30 Laings Road, Private Bag 31912, Lower Hutt 5040, New
Zealand
T 04 570 6856, M 027 278 8540,  W [1]www.huttcity.govt.nz

 

Euan Kyle
Senior Advisor, Official Information and Privacy

Hutt City Council, 30 Laings Road, Private Bag 31912, Lower Hutt 5040, New
Zealand
T 04 570 6702 W [2]www.huttcity.govt.nz

 

Euan Kyle
Corporate Information Manager

Hutt City Council, 30 Laings Road, Private Bag 31912, Lower Hutt 5040, New
Zealand
T 04 570 6702,  W [3]www.huttcity.govt.nz

         [4][IMG]

[5][IMG]

IMPORTANT: The information contained in this e-mail message may be legally
privileged or confidential. The information is intended only for the
recipient named in the e-mail message. If the reader of this e-mail
message is not the intended recipient, you are notified that any use,
copying or distribution of this e-mail message is prohibited. If you have
received this e-mail message in error, please notify the sender
immediately. Thank you.

From: Euan Kyle
Sent: Thursday, 28 January 2021 2:12 PM
To: [FYI request #14540 email]
Subject: RE: Official Information request - Cr Bassett Input to Cross
Valley Connections Workshop [#58A47B]

 

28/01/2021  

   

   

 

Matthew Young  

[6][FYI request #14540 email]  

 

Dear Matthew Young,

 

REQUEST FOR INFORMATION - LOCAL GOVERNMENT OFFICIAL INFORMATION AND
MEETINGS ACT 1987: ACKNOWLEDGEMENT OF REQUEST

 

I am writing to acknowledge receipt of your official information request
dated 26 January 2021 for information regarding Cr Bassett Input to Cross
Valley Connections Workshop.

 

We received your request on 27 January 2021. We will endeavour to respond
to your request as soon as possible and in any event no later than 20
working days after the day your request was received. If we are unable to
respond to your request by then, we will notify you of an extension of
that timeframe.

 

If any additional factors come to light which are relevant to your
request, please do not hesitate to contact us so that these can be taken
into account.

 

Yours sincerely,

 

 

Euan Kyle
Senior Advisor, Official Information and Privacy

Hutt City Council, 30 Laings Road, Private Bag 31912, Lower Hutt 5040, New
Zealand
T 04 570 6702 W [7]www.huttcity.govt.nz

 

Euan Kyle
Senior Advisor – OIA & Privacy

Hutt City Council, 30 Laings Road, Private Bag 31912, Lower Hutt 5040, New
Zealand
T 04 570 6702,  W [8]www.huttcity.govt.nz

         [9][IMG]

IMPORTANT: The information contained in this e-mail message may be legally
privileged or confidential. The information is intended only for the
recipient named in the e-mail message. If the reader of this e-mail
message is not the intended recipient, you are notified that any use,
copying or distribution of this e-mail message is prohibited. If you have
received this e-mail message in error, please notify the sender
immediately. Thank you.

From: Contact
Sent: Wednesday, 27 January 2021 11:53 AM
To: Information Management Team
Subject: FW: Official Information request - Cr Bassett Input to Cross
Valley Connections Workshop [#58A47B]

 

-----Original Message-----
From: "Matthew Young" <[FYI request #14540 email]>
Sent: Tuesday, 26 January 2021 7:48 PM
To: "OIA/LGOIMA requests at Hutt City Council" <[Hutt City Council request email]>
Subject: Official Information request - Cr Bassett Input to Cross Valley
Connections Workshop

Dear Hutt City Council,

The Cross Valley Connections Programme Business Case notes that the Petone
Community is considered to be a key stakeholder. At Programme Business
Case Workshop One the Petone Community was represented by (then Deputy
Mayor) Bassett. Can the Council please answer/address the following
enquiries;

1) Were any elected members representing the Petone Community (e.g. either
of the two Harbour Ward Crs of any of the Petone Community Board members)
asked if they would like to represent the Petone Community at these
workshops? If yes, please identify which members were approached. If no,
please identify why such an approach was not made.

2) Was the Petone Community represented at Programme Business Case Two? If
yes, please identify who represented the Petone Community at this workshop
and provide a record of their input. If no, please explain why no
representative was present.

3) Can I also please be provided with a record of Cr Bassett's input at
Programme Business Case Workshop One.

Yours faithfully,

Matthew Young

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[FYI request #14540 email]

Is [Hutt City Council request email] the wrong address for Official Information
requests to Hutt City Council? If so, please contact us using this form:
https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

-------------------------------------------------------------------

References

Visible links
1. http://www.huttcity.govt.nz/
2. http://www.huttcity.govt.nz/
3. http://www.huttcity.govt.nz/
4. http://heart.huttcity.govt.nz/
5. http://bikethehutt.nz/
6. mailto:[FYI request #14540 email]
7. http://www.huttcity.govt.nz/
8. http://www.huttcity.govt.nz/
9. http://heart.huttcity.govt.nz/

hide quoted sections

18/02/2021

 

Matthew Young

[1][FYI request #14540 email]

 

Dear Matthew Young.

Request for Information – Local Government Official Information and
Meetings Act 1987

We refer to your official information request dated 26 January 2021 for
information regarding Cr Bassett Input to Cross Valley Connections
Workshop.

 

Apologies that this was not clear to you in our initial response.

 

-          Were any elected members representing the Petone Community
asked if they would like to represent the Petone Community at these
workshops?

o   No

-          If yes, please identify which members were approached.

o   N/A

 

To give you further context to the answer given above. Deputy Mayor David
Bassett was able to represent the Petone Community adequately at Workshop
One because of the relatively high level of detail required at the
Programme Business Case stage. When we said that 'it was not deemed
necessary to include specific representation from Petone" we meant that
neither of the Harbour Ward Crs or any of the Petone Community Board
members were in attendance.

 

Regards,

 

Euan Kyle

Senior Advisor, Official Information and Privacy

 

Hutt City Council, 30 Laings Road, Private Bag 31912, Lower Hutt 5040, New
Zealand

T 04 570 6702 W www.huttcity.govt.nz

 

 

 

Euan Kyle
Corporate Information Manager

Hutt City Council, 30 Laings Road, Private Bag 31912, Lower Hutt 5040, New
Zealand
T 04 570 6702,  W [2]www.huttcity.govt.nz

         [3][IMG]

[4][IMG]

IMPORTANT: The information contained in this e-mail message may be legally
privileged or confidential. The information is intended only for the
recipient named in the e-mail message. If the reader of this e-mail
message is not the intended recipient, you are notified that any use,
copying or distribution of this e-mail message is prohibited. If you have
received this e-mail message in error, please notify the sender
immediately. Thank you.

-----Original Message-----
From: Matthew Young
[mailto:[FYI request #14540 email]]
Sent: Thursday, 11 February 2021 4:13 PM
To: Euan Kyle
Subject: RE: Official Information request - Cr Bassett Input to Cross
Valley Connections Workshop [#58A47B]

 

Thanks John and Euan,

 

I appreciate your comment regarding the first part of my request. For
clarity's sake could you please answer the questions directly, I will
reproduce them below for convenience.

 

- Were any elected members representing the Petone Community asked if they
would like to represent the Petone Community at these workshops?

- If yes, please identify which members were approached.

 

I note that in the business case document the 'Petone Community' is
explicitly listed as a key stakeholder which was 'Represented at PBC
Workshop One by David Bassett'.

This contradicts with the statement that 'it was not deemed necessary to
include specific

representation from Petone' which is communicated above. Is the business
case wrong in this respect?

 

Regards,

Matt Young

 

-----Original Message-----

 

Hi Matt,

 

 

 

In response to your request for information relating to the Cross Valley

Connections project, I provide the following comments.

 

 

 

1)      As the Programme Business Case phase is still at a reasonably high

level in recommending the appropriate programmes of work to achieve the

investment objectives, and that the project is relevant to a large

proportion of Hutt City, it was not deemed necessary to include specific

representation from Petone. The elected members were represented by the

then Deputy Mayor, David Bassett, who had also participated in the earlier

formulation of the Strategic Business Case. He, along with officers from

HCC, GWRC and Waka Kotahi, were able to represent the relevant

communities, including Petone, for the level of detail required at this

stage.

 

However, the next phase of the business case process will be dealing with

issues and options in more detail and representation from relevant

communities, including Petone, will likely be required.

 

 

 

2)      As per my response to 1) above, it was not deemed necessary to

have specific Petone Community representation as the project team included

representatives with sufficient knowledge of the relevant communities for

the level of detail required at this stage.

 

 

 

3)      No specific record was kept of individual contributions at the

workshops.

 

 

 

Regards,

 

John

 

John Gloag

Head of Transport

 

Hutt City Council, 30 Laings Road, Private Bag 31912, Lower Hutt 5040, New

Zealand

T 04 570 6856, M 027 278 8540,  W [1]www.huttcity.govt.nz

 

 

 

Euan Kyle

Senior Advisor, Official Information and Privacy

 

Hutt City Council, 30 Laings Road, Private Bag 31912, Lower Hutt 5040, New

Zealand

T 04 570 6702 W [2]www.huttcity.govt.nz

 

 

 

Euan Kyle

Corporate Information Manager

 

Hutt City Council, 30 Laings Road, Private Bag 31912, Lower Hutt 5040, New

Zealand

T 04 570 6702,  W [3]www.huttcity.govt.nz

 

         [4][IMG]

 

[5][IMG]

 

IMPORTANT: The information contained in this e-mail message may be legally

privileged or confidential. The information is intended only for the

recipient named in the e-mail message. If the reader of this e-mail

message is not the intended recipient, you are notified that any use,

copying or distribution of this e-mail message is prohibited. If you have

received this e-mail message in error, please notify the sender

immediately. Thank you.

 

From: Euan Kyle

Sent: Thursday, 28 January 2021 2:12 PM

To: [FYI request #14540 email]

Subject: RE: Official Information request - Cr Bassett Input to Cross

Valley Connections Workshop [#58A47B]

 

 

 

28/01/2021  

 

   

 

   

 

 

 

Matthew Young  

 

[6][FYI request #14540 email]  

 

 

 

Dear Matthew Young,

 

 

 

REQUEST FOR INFORMATION - LOCAL GOVERNMENT OFFICIAL INFORMATION AND

MEETINGS ACT 1987: ACKNOWLEDGEMENT OF REQUEST

 

 

 

I am writing to acknowledge receipt of your official information request

dated 26 January 2021 for information regarding Cr Bassett Input to Cross

Valley Connections Workshop.

 

 

 

We received your request on 27 January 2021. We will endeavour to respond

to your request as soon as possible and in any event no later than 20

working days after the day your request was received. If we are unable to

respond to your request by then, we will notify you of an extension of

that timeframe.

 

 

 

If any additional factors come to light which are relevant to your

request, please do not hesitate to contact us so that these can be taken

into account.

 

 

 

Yours sincerely,

 

 

 

 

 

Euan Kyle

Senior Advisor, Official Information and Privacy

 

Hutt City Council, 30 Laings Road, Private Bag 31912, Lower Hutt 5040, New

Zealand

T 04 570 6702 W [7]www.huttcity.govt.nz

 

 

 

Euan Kyle

Senior Advisor – OIA & Privacy

 

Hutt City Council, 30 Laings Road, Private Bag 31912, Lower Hutt 5040, New

Zealand

T 04 570 6702,  W [8]www.huttcity.govt.nz

 

         [9][IMG]

 

IMPORTANT: The information contained in this e-mail message may be legally

privileged or confidential. The information is intended only for the

recipient named in the e-mail message. If the reader of this e-mail

message is not the intended recipient, you are notified that any use,

copying or distribution of this e-mail message is prohibited. If you have

received this e-mail message in error, please notify the sender

immediately. Thank you.

 

From: Contact

Sent: Wednesday, 27 January 2021 11:53 AM

To: Information Management Team

Subject: FW: Official Information request - Cr Bassett Input to Cross

Valley Connections Workshop [#58A47B]

 

 

 

-------------------------------------------------------------------

Please use this email address for all replies to this request:

[FYI request #14540 email]

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

https://fyi.org.nz/help/officers

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

-------------------------------------------------------------------

 

References

Visible links
1. mailto:[FYI request #14540 email]
2. http://www.huttcity.govt.nz/
3. http://heart.huttcity.govt.nz/
4. http://bikethehutt.nz/

hide quoted sections