Policy to prevent breaches of the Privacy Act by Auckland Council

Hana Blackmore made this Official Information request to Auckland Council

Currently waiting for a response from Auckland Council, they must respond promptly and normally no later than (details and exceptions).

From: Hana Blackmore

Dear Auckland Council,

Following my complaint about an appalling breach of the privacy of hundreds of citizens when Auckland Council published on its public minutes and agendas site a copy of a petition that left all names and addresses intact, I was advised by Council that:

A. "there is no policy in the council not to publish petitions in full, and no redaction is required by council policy."
B. "Nor is there a requirement under the Privacy Act to redact address from petitions".

I would be grateful if you would:

1. inform me who provided this advice.

2. Inform me what advice - if any - did the responsible officer(s) seek from Council's legal department (if this advice did not come from Council Lawyers) - and their response.

3. Inform me what advice - if any - did Council and/or its legal department seek from the Privacy Commissioner or other legal channels - and their response.

4. supply me with a copy of Council's current Privacy Policy and its responsibilities under the Privacy Act towards the protection of its citizen's privacy, and

5. in view of further advice received that petitions would continue to be published but with addresses redacted ".pending the development of council policy" would you please advise what actions have been taken - and with whom - to actively develop such a policy.

Yours faithfully,
Hana Blackmore

Link to this

From: Joan McCoy
Auckland Council


Attachment LGOIMA and Privacy Information Sheet 2017.pdf
1K Download View as HTML


Dear Hana,

Thank you for your request in relation to privacy policy, it would assist
us in our enquiries if you were able to inform us who you received the
advice from in relation to  A.  "there is no policy in the council not to
publish petitions in full, and no redaction is required by council
policy." B. "Nor is there a requirement under the Privacy Act to redact
address from petitions".

I have attached an information sheet on our processes and requirements
under the Local Government Official Information and Meetings Act 1987.

We have 20 working days to make and communicate our decision on your
request.  We are required to release all the information we hold unless
there is a good reason not to. This is explained in more detail in the
attached information sheet about our processes under the Local Government
Official Information and Meetings Act 1987 (LGOIMA).

If you have further questions, please feel free to contact Grace
Ray (grace.ray[1]@aucklandcouncil.govt.nz) on 09 301 0101, quoting
reference 8140006543

Kind regards
The Privacy and LGOIMA team
Auckland Council

[2]Go to ourauckland.nz/greenspaces to explore Auckland’s green spaces.

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References

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Link to this

From: Hana Blackmore

Dear Joan McCoy,

Thank you for your prompt reply. As suggested in your email, I will contact Grace Ray first before supplying details to ensure I am not breaking anyone's privacy myself.

The attachment cannot be opened/is invalid. Can you please re-post?

Yours sincerely,

Hana Blackmore

Link to this

From: Joan McCoy
Auckland Council


Attachment LGOIMA and Privacy Information Sheet 2017.pdf
0K Download View as HTML


Hana, sorry you weren't able to access document hopefully you can access the attached. Regards,

Joan

show quoted sections

Link to this

From: Hana Blackmore

Dear Joan McCoy,

Unfortunately this Privacy and Information sheet is still unopenable.

Yours sincerely,

Hana Blackmore

Link to this

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