Dear S Paurini

 

Thank you for your request for official information, received by Capital &
Coast District Health Board on 25 February 2020.

 

Your request has been received and logged. As required under the Official
Information Act 1982, we will respond to your request within 20 working
days. You should receive a response on or before 24 March 2020.

 

If a large amount of information has been requested or if the district
health board needs to consult in order to make a decision, we may need to
extend this date (this is provided for in section 15A of the Act). We will
advise you if such an extension is necessary.

 

Capital & Coast District Health Board provides the first five hours of
staff time to prepare a response free-of-charge. If your OIA is expected
to take longer, we will inform you of the charges, and give you the
opportunity to change or refine the request to reduce or remove the need
to charge.

 

Our reference number for your request is: 2020/049.

 

Thank you and kind regards

 

Catherine Stewart

Correspondence Officer to the Office of the Chief Executive | Capital &
Coast District Health Board | Ūpoko ki te uru hauora | [1]www.ccdhb.org.nz
| [2]www.facebook.com/CCDHB

 

References

Visible links
1. http://www.ccdhb.org.nz/
2. http://www.facebook.com/CCDHB

Dear S Paurini

Request for how Capital & Coast District Health Board (CCDHB) is
pro-equity

I refer to your request dated 25 February 2020. You requested that CCDHB
provide:

1.      an explanation of the process CCDHB follows to ensure job
interviewers are observing and following the statement you say was
included in a job advertisement, that ‘CCDHB is a pro-equity Health
Organisation, with a particular focus on Mâori and Pacific Peoples’;

2.      a definition of the statement, ‘a pro-equity Health Organisation
with a particular focus on Mâori’;

3.      an answer to the question, ‘[d]oes competence and experience
matter as well?’;

4.      an answer to the question, ‘[i]f your interviewers interview a
person with experience, qualifications and ability but he happens to be
Mâori (which, in an ideal situation, should be irrelevant) why would
applicants that are incompetent, without experience and not Mâori succeed
in the interview and be offered the role?’;

5.      an explanation of how CCDHB ensures Mâori are being fairly
considered when they apply for roles at CCDHB.

Unfortunately, the phrasing of aspects 1, 3, 4 and 5 of your request
outlined above is such that official information of due peculiarity is not
being sought; instead explanations and answers to questions are being
requested. We therefore may have to refuse your request under section
18(g) of the Official Information Act 1982 (OIA) because the information
is not held. The OIA only applies to information already held by CCDHB,
and there is no obligation on CCDHB to create information in order to
respond to a request.

Before responding to your request, we wanted to check whether we have
correctly understood your request outlined above, and whether you would
like to clarify your request to specify the official information that you
are seeking. For example, we are aware that you have already recently
received CCDHB’s Recruitment Guidelines document; you could therefore ask
for supplementary policies to that document such as CCDHB’s Equal
Employment Opportunities or Recruitment and Selection policies.

Please be advised that your request for information is on hold until we
receive the above clarification. If we receive a clarification from you or
an amendment to the scope of your request, the 20-working-day timeframe by
which you can expect a response will start afresh.

If you wish to discuss your request, please feel free to reply to this
thread or contact me at [1][email address].

Yours sincerely

Catherine Stewart

Correspondence Officer to the Office of the Chief Executive | Capital &
Coast District Health Board | Ûpoko ki te uru hauora | [2]www.ccdhb.org.nz
| [3]www.facebook.com/CCDHB

 

 

References

Visible links
1. mailto:[email address]
2. http://www.ccdhb.org.nz/
3. http://www.facebook.com/CCDHB

Good morning S. Paurini

I agree - that sounds a lot easier, and would help us get some clarity on your request requirements; my DDI is 04 806 0737.

Looking forward to hearing from you.

Thank you

Catherine Stewart
Correspondence Officer to the Office of the Chief Executive | Capital & Coast District Health Board | Ūpoko ki te uru hauora  |  DDI: 04 806 0737| Ext: 80737| www.ccdhb.org.nz | www.facebook.com/CCDHB

-----Original Message-----
From: S. Paurini <[FOI #12309 email]>
Sent: Saturday, 7 March 2020 7:47 PM
To: Catherine Stewart [CCDHB] <[email address]>
Subject: Re: OIA 2020/049 - due 24 March 2020 - Clarification and Consultation

Dear Catherine Stewart [CCDHB],

I would like to speak with you by phone. How do I contact you?

Yours sincerely,

S. Paurini

-----Original Message-----

Dear S Paurini

Request for how Capital & Coast District Health Board (CCDHB) is pro-equity

I refer to your request dated 25 February 2020. You requested that CCDHB
provide:

1.      an explanation of the process CCDHB follows to ensure job interviewers are observing and following the statement you say was included in a job advertisement, that ‘CCDHB is a pro-equity Health Organisation, with a particular focus on Mâori and Pacific Peoples’;

2.      a definition of the statement, ‘a pro-equity Health Organisation with a particular focus on Mâori’;

3.      an answer to the question, ‘[d]oes competence and experience matter as well?’;

4.      an answer to the question, ‘[i]f your interviewers interview a person with experience, qualifications and ability but he happens to be Mâori (which, in an ideal situation, should be irrelevant) why would applicants that are incompetent, without experience and not Mâori succeed in the interview and be offered the role?’;

5.      an explanation of how CCDHB ensures Mâori are being fairly considered when they apply for roles at CCDHB.

Unfortunately, the phrasing of aspects 1, 3, 4 and 5 of your request outlined above is such that official information of due peculiarity is not being sought; instead explanations and answers to questions are being requested. We therefore may have to refuse your request under section
18(g) of the Official Information Act 1982 (OIA) because the information is not held. The OIA only applies to information already held by CCDHB, and there is no obligation on CCDHB to create information in order to respond to a request.

Before responding to your request, we wanted to check whether we have correctly understood your request outlined above, and whether you would like to clarify your request to specify the official information that you are seeking. For example, we are aware that you have already recently received CCDHB’s Recruitment Guidelines document; you could therefore ask for supplementary policies to that document such as CCDHB’s Equal Employment Opportunities or Recruitment and Selection policies.

Please be advised that your request for information is on hold until we receive the above clarification. If we receive a clarification from you or an amendment to the scope of your request, the 20-working-day timeframe by which you can expect a response will start afresh.

If you wish to discuss your request, please feel free to reply to this thread or contact me at [1][email address].

Yours sincerely

Catherine Stewart

Correspondence Officer to the Office of the Chief Executive | Capital & Coast District Health Board | Ûpoko ki te uru hauora | [2]http://www.ccdhb.org.nz | [3]https://urldefense.com/v3/__http://www.f...

 

 

References

Visible links
1. mailto:[email address]
2. http://www.ccdhb.org.nz/
3. https://urldefense.com/v3/__http://www.f...

-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #12309 email]

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://urldefense.com/v3/__https://fyi....

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

hide quoted sections

Good morning S. Paurini

I refer to your request for official information, received by Capital & Coast District Health Board (CCDHB) on 25 February 2020.

I did receive a missed phone call from a number I do not know on Monday 9 March 2020 at 12:10; however, no message was left, so I do not know if that was you trying to get in touch. Please note that my contact number is in my signature below should you need to get in touch. Sometimes I am away from my desk, but will respond as quickly as possible if a message is left.

As we have not received clarification regarding aspects 1, 3, 4 and 5 of you request, CCDHB has continued to work on the original request according to its wording.

Please therefore consider this a formal acknowledgement of your original request, as I realise I did not send you a standard acknowledgment email before I asked for clarification on 4 March 2020. As required under the Official Information Act 1982, you can expect a response to your request on or before 24 March 2020.

If you do wish to provide clarification or an amendment to the scope of your request according to my 'Clarification and Consultation' email sent on 4 March 2020, please note that the 20-working-day timeframe by which you can expect a response from CCDHB will start afresh from the date that that clarification is received.

You have the right to seek an investigation and review by the Ombudsman. Information about how to make a complaint is available at www.ombudsman.parliament.nz, or freephone 0800 802 602.

Thank you

Catherine Stewart
Correspondence Officer to the Office of the Chief Executive | Capital & Coast District Health Board | Ūpoko ki te uru hauora  |  DDI: 04 806 0737| Ext: 80737| www.ccdhb.org.nz | www.facebook.com/CCDHB

-----Original Message-----
From: Catherine Stewart [CCDHB]
Sent: Monday, 9 March 2020 8:45 AM
To: 'S. Paurini' <[FOI #12309 email]>
Subject: RE: OIA 2020/049 - due 24 March 2020 - Clarification and Consultation

Good morning S. Paurini

I agree - that sounds a lot easier, and would help us get some clarity on your request requirements; my DDI is 04 806 0737.

Looking forward to hearing from you.

Thank you

Catherine Stewart
Correspondence Officer to the Office of the Chief Executive | Capital & Coast District Health Board | Ūpoko ki te uru hauora  |  DDI: 04 806 0737| Ext: 80737| www.ccdhb.org.nz | www.facebook.com/CCDHB

-----Original Message-----
From: S. Paurini <[FOI #12309 email]>
Sent: Saturday, 7 March 2020 7:47 PM
To: Catherine Stewart [CCDHB] <[email address]>
Subject: Re: OIA 2020/049 - due 24 March 2020 - Clarification and Consultation

Dear Catherine Stewart [CCDHB],

I would like to speak with you by phone. How do I contact you?

Yours sincerely,

S. Paurini

-----Original Message-----

Dear S Paurini

Request for how Capital & Coast District Health Board (CCDHB) is pro-equity

I refer to your request dated 25 February 2020. You requested that CCDHB
provide:

1.      an explanation of the process CCDHB follows to ensure job interviewers are observing and following the statement you say was included in a job advertisement, that ‘CCDHB is a pro-equity Health Organisation, with a particular focus on Mâori and Pacific Peoples’;

2.      a definition of the statement, ‘a pro-equity Health Organisation with a particular focus on Mâori’;

3.      an answer to the question, ‘[d]oes competence and experience matter as well?’;

4.      an answer to the question, ‘[i]f your interviewers interview a person with experience, qualifications and ability but he happens to be Mâori (which, in an ideal situation, should be irrelevant) why would applicants that are incompetent, without experience and not Mâori succeed in the interview and be offered the role?’;

5.      an explanation of how CCDHB ensures Mâori are being fairly considered when they apply for roles at CCDHB.

Unfortunately, the phrasing of aspects 1, 3, 4 and 5 of your request outlined above is such that official information of due peculiarity is not being sought; instead explanations and answers to questions are being requested. We therefore may have to refuse your request under section
18(g) of the Official Information Act 1982 (OIA) because the information is not held. The OIA only applies to information already held by CCDHB, and there is no obligation on CCDHB to create information in order to respond to a request.

Before responding to your request, we wanted to check whether we have correctly understood your request outlined above, and whether you would like to clarify your request to specify the official information that you are seeking. For example, we are aware that you have already recently received CCDHB’s Recruitment Guidelines document; you could therefore ask for supplementary policies to that document such as CCDHB’s Equal Employment Opportunities or Recruitment and Selection policies.

Please be advised that your request for information is on hold until we receive the above clarification. If we receive a clarification from you or an amendment to the scope of your request, the 20-working-day timeframe by which you can expect a response will start afresh.

If you wish to discuss your request, please feel free to reply to this thread or contact me at [1][email address].

Yours sincerely

Catherine Stewart

Correspondence Officer to the Office of the Chief Executive | Capital & Coast District Health Board | Ûpoko ki te uru hauora | [2]http://www.ccdhb.org.nz | [3]https://urldefense.com/v3/__http://www.f...

 

 

References

Visible links
1. mailto:[email address]
2. http://www.ccdhb.org.nz/
3. https://urldefense.com/v3/__http://www.f...

-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #12309 email]

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://urldefense.com/v3/__https://fyi....

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

hide quoted sections

Dear S Paurini

 

I refer to your request for official information, originally received by
Capital & Coast District Health Board on 25 February 2020. Our response is
due today, 24 March 2020.

 

Our response to your request will be sent to you as soon as is reasonably
practicable. However, please note that right now, dealing with COVID-19
for our health system must take priority.

 

This is necessary because many key staff involved with the sourcing and
preparation of material for your request are also directly involved with
work associated with COVID-19. This has impacted our ability to respond to
this OIA requests within normal time frames.

 

We apologise for any inconvenience caused, and hope you will understand
the delay given the circumstances.

 

You have the right to seek an investigation and review by the Ombudsman of
this decision. Information about how to make a complaint is available at
[1]www.ombudsman.parliament.nz or free phone 0800 802 602.

 

If you wish to discuss any aspect of your request with us, including this
decision, please feel free to reply to this email, or contact me at
[2][email address].

 

Thank you and kind regards

 

Catherine Stewart

Correspondence Officer to the Office of the Chief Executive | Capital &
Coast District Health Board | Ūpoko ki te uru hauora | [3]www.ccdhb.org.nz
| [4]www.facebook.com/CCDHB

References

Visible links
1. http://www.ombudsman.parliament.nz/
2. mailto:[email address]
3. http://www.ccdhb.org.nz/
4. http://www.facebook.com/CCDHB

Good afternoon S Paurini

I do apologise for the delay. Our response is still getting final approval, and once that is obtained I will send through the response to you promptly.

Slightly connected to the response: I am aware that this is the third information request you have made this year, and I think it would be helpful if you were able to talk to a Capital & Coast District Health Board staff member directly regarding any dissatisfaction or concerns you have regarding your specific situation leading up to the information requests. I do not want to outline any specifics of your situation, as I am aware you are using a public email address, but I believe the avenues of communication between you and the core staff members could be opened up more directly with regard to your specific case.

I have been searching for, and found, the appropriate staff member that may be able to talk more directly with you about your needs. Their name is Chris, and they are happy to give you a call.

As this is a public website we are communicating on, I can relate their professional contact details over the phone if you give me a call on my number below; likewise, you can relate to me by phone the best number to contact you on so that I can then pass your contact details on to them.

My work number is currently 027 303 1365 during lockdown.

To reiterate, a response to your OIA request is in the final stages and will be provided to you as soon as possible. With that in mind, do you agree that my above suggestion might be more helpful to you than the current avenues being pursued? If so, I would like you to give me a call.

Thank you

Catherine Stewart
Correspondence Officer to the Office of the Chief Executive | Capital & Coast District Health Board | Ūpoko ki te uru hauora | www.ccdhb.org.nz | www.facebook.com/CCDHB
 
-----Original Message-----
From: S. Paurini <[FOI #12309 email]>
Sent: Wednesday, 15 April 2020 11:48 AM
To: Catherine Stewart [CCDHB] <[email address]>
Subject: Re: OIA 2020/049 - Delay

Dear Catherine Stewart [CCDHB],

I still need a response to my request. I understand this is an unusual time most of us are going through but can you please update me on my request.

Yours sincerely,

S. Paurini

-----Original Message-----

Dear S Paurini

 

I refer to your request for official information, originally received by Capital & Coast District Health Board on 25 February 2020. Our response is due today, 24 March 2020.

 

Our response to your request will be sent to you as soon as is reasonably practicable. However, please note that right now, dealing with COVID-19 for our health system must take priority.

 

This is necessary because many key staff involved with the sourcing and preparation of material for your request are also directly involved with work associated with COVID-19. This has impacted our ability to respond to this OIA requests within normal time frames.

 

We apologise for any inconvenience caused, and hope you will understand the delay given the circumstances.

 

You have the right to seek an investigation and review by the Ombudsman of this decision. Information about how to make a complaint is available at [1]https://urldefense.com/v3/__http://www.o... or free phone 0800 802 602.

 

If you wish to discuss any aspect of your request with us, including this decision, please feel free to reply to this email, or contact me at [2][email address].

 

Thank you and kind regards

 

Catherine Stewart

Correspondence Officer to the Office of the Chief Executive | Capital & Coast District Health Board | Ūpoko ki te uru hauora | [3]http://www.ccdhb.org.nz | [4]https://urldefense.com/v3/__http://www.f...

References

Visible links
1. https://urldefense.com/v3/__http://www.o...
2. mailto:[email address]
3. http://www.ccdhb.org.nz/
4. https://urldefense.com/v3/__http://www.f...

-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #12309 email]

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://urldefense.com/v3/__https://fyi....

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

hide quoted sections

Dear S. Paurini

 

Please find attached Capital & Coast District Health Board’s joint
response to your Official Information Act request received on 25 February
2020.

 

We apologise sincerely for the delay in getting this response to you.

 

You have the right to seek an investigation and review of our decision,
and our delay in response, by way of complaint to the Ombudsman.
Information about how to make a complaint is available at
[1]www.ombudsman.parliament.nz or free phone 0800 802 602.

 

Thank you

 

Catherine Stewart

Correspondence Officer to the Office of the Chief Executive | Capital &
Coast District Health Board | Ûpoko ki te uru hauora | [2]www.ccdhb.org.nz
| [3]www.facebook.com/CCDHB 

 

References

Visible links
1. http://www.ombudsman.parliament.nz/
2. http://www.ccdhb.org.nz/
3. http://www.facebook.com/CCDHB