Tasman Fires State of Emergency - Debriefs

Alan Thompson made this Official Information request to Ministry of Civil Defence & Emergency Management

The request was successful.

From: Alan Thompson

Dear Ministry of Civil Defence & Emergency Management,

In Feb 2019 the Tasman District experienced significant fires. The largest of these (the Pigeon Valley fire) burnt some 2400 hectares and resulted in significant evacuations and the declaration of a state of emergency.in the district. Under this declaration the Nelson-Tasman CDEMG, with support from the Ministry, managed the response to the emergency and coordinated the actions of all of the emergency services (eg FENZ, Police, etc). I am advised by the Minister (the Hon Kris Faafoi) that the Ministry is undertaking a thorough debrief in relation to its work during this emergency.

Under the terms of the Official Information Act I request from the Ministry CD&EM a copy of the debrief report as prepared by MCDEM. This should include all records of the debrief meetings held, the analysis, the findings and the recommendations resulting from the debriefs.

Yours faithfully,

Alan Thompson
Lower Hutt

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From: Emergency Management [DPMC]
Ministry of Civil Defence & Emergency Management





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From: Information [DPMC]
Ministry of Civil Defence & Emergency Management

[IN-CONFIDENCE]

Kia ora Alan,

Thank you for your request under the Official Information Act 1982 which was received on 24 May 2019, copied below. A response will be provided in accordance with the Act (please see the Office of the Ombudsman Website for more details -  http://www.ombudsman.parliament.nz/).

The Department of the Prime Minister and Cabinet (DPMC) may publish the response to your Official Information Act (OIA) request.

When you are provided with a response to this request, you will be informed about whether the response to your OIA request will be published. If DPMC does publish the response to your OIA request, personal information, including your name and contact details, will be removed. This publication process does not apply to extension letters or transfers.

Ngā mihi,
Anna.

Ministerial Coordinator
Ministerial Services
Strategy, Governance and Engagement
Department of the Prime Minister and Cabinet

E    [email address]

The information contained in this email message is for the attention of the intended recipient only and is not necessarily the official view or communication of the Department of the Prime Minister and Cabinet. If you are not the intended recipient you must not disclose, copy or distribute this message or the information in it. If you have received this message in error, please destroy the email and notify the sender immediately.

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From: Information [DPMC]
Ministry of Civil Defence & Emergency Management


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[UNCLASSIFIED]

 

Dear Mr Thompson

 

Please find attached a letter regarding your recent request made under the
Official Information Act 1982 to the Ministry of Civil Defence and
Emergency Management, at the Department of the Prime Minister and Cabinet.

 

Kind regards

 

Ministerial Coordinator
Ministerial Services
Strategy, Governance and Engagement
Department of the Prime Minister and Cabinet
 
E    [1][email address]
 
[2]cid:image002.png@01D43609.296F69C0
 
The information contained in this email message is for the attention of
the intended recipient only and is not necessarily the official view or
communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
this message or the information in it. If you have received this message
in error, please destroy the email and notify the sender immediately.

 

 

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From: Alan Thompson

Ms Sarah Stuart-Black
Ministry of CD&EM

Dear Ms Stuart-Black,

On June 13th you replied to my OIA request advising that it was refused under Section 18(d) of the Act as the information would "soon" be publicly available. This is now some 8 weeks since you refused my request.

I have recently checked your website but was unable to locate any publications that related to a debrief of the Tasman wildfires civil emergency. Could you please advise where I might locate that debrief documents.

In the event tat you have not published these yet I request that you provide these documents to me as requested. Please note that the Ombudsman has previously ruled that he does not consider that 8 weeks is "soon" with respect to Section 18(d). I refer you to the following guideline as published by the Ombudsman:

"To justify refusal, the agency must be reasonably certain that the requested information will be published in the near future. Ombudsmen have accepted that release 8 and 14 working days from refusal is ‘soon’ (see 466794 and 467630), as was 23 working days (see 397547), 6 weeks (see W42042) and 8 weeks (see 377971). By contrast, release more than 12 weeks after refusal was not ‘soon’ (see 443738, 12-16 weeks, 440225, 13 weeks, and 374966, 14-16 weeks). As a general rule of thumb, release more than 8 weeks after the refusal is unlikely to be considered ‘soon’."

Yours sincerely,

Alan Thompson

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From: Alan Thompson

Second sending of this request - No Reply Received

From: Alan Thompson

July 31, 2019

Ms Sarah Stuart-Black
Ministry of CD&EM
Dear Ms Stuart-Black,
On June 13th you replied to my OIA request advising that it was refused under Section 18(d) of the Act as the information would "soon" be publicly available. This is now some 8 weeks since you refused my request.

I have recently checked your website but was unable to locate any publications that related to a debrief of the Tasman wildfires civil emergency. Could you please advise where I might locate that debrief documents.

In the event tat you have not published these yet I request that you provide these documents to me as requested. Please note that the Ombudsman has previously ruled that he does not consider that 8 weeks is "soon" with respect to Section 18(d). I refer you to the following guideline as published by the Ombudsman:

"To justify refusal, the agency must be reasonably certain that the requested information will be published in the near future. Ombudsmen have accepted that release 8 and 14 working days from refusal is ‘soon’ (see 466794 and 467630), as was 23 working days (see 397547), 6 weeks (see W42042) and 8 weeks (see 377971). By contrast, release more than 12 weeks after refusal was not ‘soon’ (see 443738, 12-16 weeks, 440225, 13 weeks, and 374966, 14-16 weeks). As a general rule of thumb, release more than 8 weeks after the refusal is unlikely to be considered ‘soon’."

Yours sincerely,

Alan Thompson

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From: Information [DPMC]
Ministry of Civil Defence & Emergency Management

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From: Information [DPMC]
Ministry of Civil Defence & Emergency Management


Attachment 4160010 Further to Your OIA Request OIA 2018 19 0648.PDF.pdf
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[IN-CONFIDENCE]

Kia ora Alan,

Please see the attached letter regarding your recent OIA request.

Ngā mihi,
Anna.

Ministerial Coordinator
Ministerial Services
Strategy, Governance and Engagement
Department of the Prime Minister and Cabinet

E    [email address]

The information contained in this email message is for the attention of the intended recipient only and is not necessarily the official view or communication of the Department of the Prime Minister and Cabinet. If you are not the intended recipient you must not disclose, copy or distribute this message or the information in it. If you have received this message in error, please destroy the email and notify the sender immediately.

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