Dear John,

Thank you for your email.

We are handling your request under the Local Government Official Information and Meetings Act 1987 (LGOIMA). Your request has been forwarded to the appropriate Christchurch City Council staff, and we will provide a response or update within 20 working days of the date we received your request.

Yours sincerely,

Sean Rainey
Senior Information Adviser and Privacy Officer
Office of the Chief Executive
Christchurch City Council
53 Hereford Street, Christchurch 8011
PO Box 73016, Christchurch 8154

-----Original Message-----
From: John C Smith [mailto:[FOI #8002 email]]
Sent: Thursday, 7 June 2018 1:09 p.m.
To: Official Information <[email address]>
Subject: Official Information request - Lancaster Park - Procurement Policy

Dear Christchurch City Council,

We would like to know the procurement policy for the demolition of Lancaster Park.

In particular, we would like to get details of various packages, tender notifications and tender award criteria.

We would also like to know how many of these packages were notified on GETS. If they were not notified on GETS, how were they notified?

Yours faithfully,

John C Smith

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The views expressed in this message are those of the individual sender
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hide quoted sections

Dear John,

 

Thank you for your email, received on 7 June 2018. You requested the
following information, under the Local Government Official Information and
Meetings Act 1987 (LGOIMA):

 

We would like to know the procurement policy for the demolition of
Lancaster Park.

 

In particular, we would like to get details of various packages, tender
notifications and tender award criteria. 

 

We would also like to know how many of these packages were notified on
GETS. If they were not notified on GETS, how were they notified?

 

Please find attached the information you have requested.

 

You have the right to ask the Ombudsman to investigate and review our
decision. Complaints can be sent by email to
[1][email address], by fax to (04) 471 2254, or by post to
The Ombudsman, PO Box 10152, Wellington 6143.

 

Kind regards,

 

Sean Rainey

Senior Information Adviser and Privacy Officer

Office of the Chief Executive

Christchurch City Council

53 Hereford Street, Christchurch 8011

PO Box 73016, Christchurch 8154

 

 

**********************************************************************
This electronic email and any files transmitted with it are intended
solely for the use of the individual or entity to whom they are addressed.

The views expressed in this message are those of the individual sender
and may not necessarily reflect the views of the Christchurch City
Council.

If you are not the correct recipient of this email please advise the
sender and delete.

Christchurch City Council
http://www.ccc.govt.nz
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Dear John,

Thank you for your email.

We are handling your request under the Local Government Official Information and Meetings Act 1987 (LGOIMA). Your request has been forwarded to the appropriate Christchurch City Council staff, and we will provide a response or update within 20 working days of the date we received your request.

Yours sincerely,

Sean Rainey
Senior Information Adviser and Privacy Officer
Office of the Chief Executive
Christchurch City Council
53 Hereford Street, Christchurch 8011
PO Box 73016, Christchurch 8154

-----Original Message-----
From: John C Smith [mailto:[FOI #8002 email]]
Sent: Saturday, 7 July 2018 9:18 a.m.
To: Rainey, Sean <[email address]>
Subject: Re: Official Information request - Lancaster Park - Procurement Policy

Hello Sean,

Thank you for the prompt response.

Following up with my earlier request, could you also please provide the following information:

1. Pack #2 - Please provide the details of the package, including scope of works, shortlisted tenderers, criteria for shortlisting tenderers and all email communications regarding this package.

2. Pack #5 - Why did the council release this contract under direct appointment and not through GETS? Could you please release all communication with respect to this package?

3. Expression of Interest - From the EOI submissions, Please provide the range of costs from all submissions.

Yours sincerely,

John C Smith

-----Original Message-----

Dear John,

 

Thank you for your email, received on 7 June 2018. You requested the following information, under the Local Government Official Information and Meetings Act 1987 (LGOIMA):

 

We would like to know the procurement policy for the demolition of Lancaster Park.

 

In particular, we would like to get details of various packages, tender notifications and tender award criteria. 

 

We would also like to know how many of these packages were notified on GETS. If they were not notified on GETS, how were they notified?

 

Please find attached the information you have requested.

 

You have the right to ask the Ombudsman to investigate and review our decision. Complaints can be sent by email to [1][email address], by fax to (04) 471 2254, or by post to The Ombudsman, PO Box 10152, Wellington 6143.

 

Kind regards,

 

Sean Rainey

Senior Information Adviser and Privacy Officer

Office of the Chief Executive

Christchurch City Council

53 Hereford Street, Christchurch 8011

PO Box 73016, Christchurch 8154

 

 

**********************************************************************
This electronic email and any files transmitted with it are intended solely for the use of the individual or entity to whom they are addressed.

The views expressed in this message are those of the individual sender and may not necessarily reflect the views of the Christchurch City Council.

If you are not the correct recipient of this email please advise the sender and delete.

Christchurch City Council
http://www.ccc.govt.nz
**********************************************************************

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-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #8002 email]

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

**********************************************************************
This electronic email and any files transmitted with it are intended
solely for the use of the individual or entity to whom they are addressed.

The views expressed in this message are those of the individual sender
and may not necessarily reflect the views of the Christchurch City Council.

If you are not the correct recipient of this email please advise the
sender and delete.

Christchurch City Council
http://www.ccc.govt.nz
**********************************************************************

hide quoted sections

Dear John,

 

Thank you for your email, received on 7 July 2018. You requested the
following information, under the Local Government Official Information and
Meetings Act 1987 (LGOIMA):

 

Following up with my earlier request, could you also please provide the
following information:

 

1. Pack #2 - Please provide the details of the package, including scope of
works, shortlisted tenderers, criteria for shortlisting tenderers and all
email communications regarding this package.

 

2. Pack #5 - Why did the council release this contract under direct
appointment and not through GETS? Could you please release all
communication with respect to this package?

 

3. Expression of Interest - From the EOI submissions, Please provide the
range of costs from all submissions.

 

Council Response

 

1.       Please find attached a copy of the Request for Quote (RFQ) issued
for Pack 2.  This RFQ contains the following requested information:

·         Details of the package

·         Scope of Works

·         Criteria for shortlisting tenderers

 

We have not included the names of the shortlisted tenders due to
commercial sensitivity surrounding these companies’ market activity and
also due to confidentiality related to their commercial intentions.

 

2.       Pack 5 was awarded under direct appointment due to the proximity
of the awarded supplier and the critical inter-dependency of another
Council capital project which urgently required materials subsequently
recovered from the Pack 5 phase.  We have not included email
communications related to this package due to commercial sensitivity and
confidentiality. 

 

3.       To clarify, an EOI was not issued for any Lancaster Park
procurement activity.  This was an administrative error in the previous
response - it should have stated RFI not EOI. Please accept my apologies
for this. A Request For Information (RFI) was issued which is a tool to
gain and understand market/industry information only and to aid Council in
its procurement planning.  This RFI did not request any pricing or cost
information whatsoever, as is the nature of RFI, and so we are unable to
provide a range of costs.

 

Withholding of information

The Council has decided to withhold some information under the following
sections of the LGOIMA:

-          7(2)(b)(ii) – to protect the commercial position of the person
who supplied or who is the subject of the information

-          7(2)(c)(i) – to protect information which is subject to an
obligation of confidence, where the making available of the information
would be likely to prejudice the supply of similar information, or
information from the same source

-          7(2)(h) – to enable any local authority holding the information
to carry out commercial activities

 

In the Council's view the reasons for withholding these details are not
outweighed by public interest considerations in section 7(1) favouring
their release.

 

You have the right to request the Ombudsman to review this decision.
Complaints can be sent by email to [1][email address], by fax
to (04) 471 2254, or by post to The Ombudsman, PO Box 10152, Wellington
6143.

 

Kind regards,

 

Sean Rainey

Senior Information Adviser and Privacy Officer

Office of the Chief Executive

Christchurch City Council

53 Hereford Street, Christchurch 8011

PO Box 73016, Christchurch 8154

 

 

 

**********************************************************************
This electronic email and any files transmitted with it are intended
solely for the use of the individual or entity to whom they are addressed.

The views expressed in this message are those of the individual sender
and may not necessarily reflect the views of the Christchurch City
Council.

If you are not the correct recipient of this email please advise the
sender and delete.

Christchurch City Council
http://www.ccc.govt.nz
**********************************************************************

References

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1. mailto:[email address]