MBCHB Cohort Allocations

[User 6047 name redacted] made this Official Information request to University of Auckland

The request was successful.

From: [User 6047 name redacted]

Dear University of Auckland,

During the clinical component of the MBCHB course (years 4, 5, and 6) students are allocated provisionally to a cohort and group on the basis of a ballot system (excluding those who have extenuating circumstances).

As part of this process students are required to rank their choices for both
cohort and group, can choose which is most important, and can provide further supporting information. Students have also in some years been able to include which students they would prefer to be allocated with, and have been able to indicate if this was most important.

Please provide information under the OIA clarifying how the precedent information is used to allocate patients under this ballot. If different algorithms have been used each year please provide information for all year groups over the last three years (pertaining to the allocations of students for 2017, 2018, and 2019).

Yours faithfully,

[User 6047 name redacted] [User 6047 name redacted]

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From: Rebecca Ewert
University of Auckland

Attachment Academic programme related policies.pdf
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Dear [User 6047 name redacted]


I refer to your request of 27 March 2018 concerning MBChB Cohort
Allocations. Cohort and location allocation is done by staff in accordance
with the Student Allocation Policy (on pages 7-8 of the attached). A
significant amount of the work involved is done manually. Essentially, the
allocation process is based on a number of factors: policy requirements,
valid student preferences, and the availability of spaces in locations and
quarters. The allocation process works by progressively "filling up"
available spaces in locations and quarters, in accordance with the Student
Allocation Policy. Each student is assigned a random number and a priority
tier (the priority tier is based on how stringent their placement
requirements are). Within each priority tier, each student (in random
number order) is placed based on their preferences and availability. Year
6 students who advise that location is more important than their quarter
are assigned their most preferred available location and then their most
preferred available quarter. Likewise, Year 6 students who advise that
they preferred quarter over location are assigned their most preferred
available quarter and then their most preferred available location.


Yours sincerely

Rebecca Ewert

General Counsel

University of Auckland


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