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Academic & programme-related policies
Contents
1. Conduct of coursework and cheating ...................................................................... 1
1.1. The Medical Programme and cheating .............................................................. 2
1.2. Student use of patient information ................................................................... 6
1.3. Watches in Assessments ................................................................................. 7
2. Copyright policy for students ................................................................................. 7
3. Student allocation policy–Phases 2 & 3 ................................................................... 7
3.1. Policies for student allocation, Years 4–6 .......................................................... 7
3.2. Cohort principles for Years 4, 5 and 6 .............................................................. 8
3.3. Ballot policy .................................................................................................. 9
3.4. Administration of policy .................................................................................. 9
4. Students travelling overseas .................................................................................. 9
4.1. Travel Policy for Students Undertaking University Activities Abroad ...................... 9
4.2. Via TRM ........................................................................................................ 9
4.3. Travel Insurance ............................................................................................ 9
4.4. Online travel register .................................................................................... 10
Honesty and integrity are valued in all academic activities at the University of Auckland.
The following link provides information about the key principles and practises underlying
academic honesty, and advice and resources.
www.auckland.ac.nz/uoa/home/about/teaching-learning/academic-integrity
From 2013 all students in the Medical Programme are required to have completed and passed
the Academic Integrity training modules during their programme of study.
1. Conduct of coursework and cheating
University regulations, statutes and guidelines
All students should be aware of the following regulations which are found through the
link:
www.auckland.ac.nz/uoa/home/about/teaching-learning/academic-integrity
Student academic conduct statute
This statute describes and classifies coursework, academic misconduct and academic
misconduct in examinations; sets out the procedures for dealing with allegations of
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academic misconduct in courses, research and examinations; states the penalties that
may be imposed for academic misconduct, and the grounds and processes for review.
Use of third party assistance in undergraduate and postgraduate coursework:
Guidelines for students
These Guidelines explain how to use help from others and the limits of this assistance.
University Calendar: Cheating is also included in the following official regulations and
Statutes of the University.
• Enrolment and Programme Regulations, Clause 6 b (iii)
• Examination Regulations, Clauses 2, 7, 8, 9
• Statute for Student Discipline (2013)
1.1. The Medical Programme and cheating
The Schools involved with the delivery of the programme require that medical students
have intellectual, professional and personal integrity, respect for truth and for the ethics
of research and scholarly activity. As future members of the medical profession, one
way of undermining individual development is through cheating. It also reflects the poor
professional attitudes of the student.
All incidents of cheating are considered under the Medical Programme Fitness to
Practise Policy in addition to the Student Academic Conduct Statute. The relationship
between these two policies is illustrated in the diagrams on the following pages.
1.1.1. Process for considering cases of alleged academic misconduct
Pathways for an offence by a medical student if suspected offence occurs in an
assessment sat under examination conditions
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Pathways for an offence by a medical student
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1.1.2. Good practice
The following are good practises that you should be aware of to avoid cheating or being
accused of cheating:
1.
Be honest about all the sources you have used in an assignment, and
the level of indebtedness to those sources, including those from
websites.
2.
Do not copy any part of another student’s work, and do not let them copy
yours. It is also not acceptable to copy and paste from your own or to submit
the same piece of work twice.
3.
If you have any doubts about what is an acceptable form or level of
collaboration or discussion with other students, talk about it with the course
coordinator - before you submit the work for grading.
4.
If you have any doubts about how to reference ideas appropriately – ask
someone such as your course coordinator, the Student Learning Centre (SLC),
or Library staff.
5.
Keep preparatory work. You may be requested – by means of interview, and/or
through presenting materials used in preparation of a coursework assignment –
to demonstrate that work submitted was your own. It is a good practise for all
students to retain rough notes, computer files and other preparatory and
supporting materials to substantiate ownership of work in case the origins of
an assignment are queried.
6.
If you are having difficulty with, for example, the course content, the language
of the course, your abilities to manage your own time, and/or pressures from
overall workload or stress, seek assistance.
7.
Use the Academic Integrity training available online at
www.auckland.ac.nz/uoa/home/about/teaching-learning/academic-integrity
to ensure you understand the issues relating to cheating.
Where can you go for help? There are many options available at the University, including:
• The module convenor/coordinator, lecturer, tutorial leader, lab demonstrator
• The Phase Director (or Year Coordinator)
• The Head of Department
• The Director of Medical Student Affairs
• Health and Counselling Services
• Faculty Student Centre
• MAPAS Coordinator
• Student Learning Centre
• AUSA or other students’ services
• Chaplaincy services
• Electronic resources for assistance include:
MBChB portal:
where to get HELP! Documents specific to Phase’s and cohort sites
https://mbchb.auckland.ac.nz
University’s website:
www.auckland.ac.nz/uoa/home/about/teaching-learning/academic-integrity
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1.1.3. Handing in Assignments
Please note the requirement to verify that your assignment work and case reports
are original and do not contain plagiarised content. Be very careful to be sure about
the accuracy of your statement, as the Faculty and the medical profession take the
misuse of a personal signature very seriously. This would be in addition to any other
issues raised by the submission of plagiarised material for assessment.
• Assignments must use a designated cover sheet which clearly indicates the student
name, ID, department, and assignment title.
• All assignments must be accompanied by a written declaration stating that:
– This assignment is the student’s own work.
– All sources have been appropriately acknowledged.
– All data is authentic.
– This work has not been used in any other assignment.
– All features identifying a patient or their families have been removed.
• In the case of electronic submission, a coversheet must be downloaded and
included with the assignment. The declaration statement on the coversheet
will be deemed equivalent to a written declaration by the student.
• Any requirements for students to submit electronic copies of their assignments
to Turn-it-in. com must be signalled in writing (hard copy or electronically) to
students at the start of the course. Where students submit a hard copy this
will not be returned until an electronic copy is submitted through turnitin®.
• The confidentiality of patients and their families is to be protected at all
times. Any feature within an assignment which may identify a patient or
their family, including NHI number, must be deleted or changed prior to
submission. Any work submitted which fails to protect the identity of patients
and their families will not be eligible for a passing grade.
• Students are expected to hand-in their assignments to the location or person
specified.
• Students are expected to hand-in their assignments on or before the due date.
Assignments received after the due date may be ineligible for the grade of
Distinction, and may receive a grade of Fail.
• Students
must keep secure copies of all assessment tasks submitted.
Assignments which have been lost, (electronically or physically) misplaced
or delayed in the post are the responsibility of the student. Students should
regularly back up electronic documents, photocopy or scan hand written
assignments and store them safely.
1.2. Student use of patient information
When preparing study notes and case note reports etc. students who have permission
to access a patient file need to be particularly vigilant that they safeguard the patient
information and do not contravene DHB patient privacy codes. In particular information
which identifies the patient (including NHI numbers and/or date of birth)
cannot be
printed out or copied and stored to any personal device such as memory stick or laptop
computer.
The Health Information Privacy Code and its implications are outlined in Section D of
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the Medical Programme Policy Guide and students must know and attend to its
requirements. DHB audit systems are monitoring those accessing patient notes and
misuse is taken very seriously.
1.3. Watches in Assessments
The UoA examination policy does not allow watches to be worn during exams – this
decision was made following the advent of smart watches. The medical programme
applies this policy to all written tests, practical skills tests in phase 1 and any practical
clinical assessments (excluding miniCEX).
The definition of a watch includes traditional watches, smart watches and fitness
trackers.
In order to measure vital signs during clinical assessments, rooms used will be equipped
with a clock with a second hand, or a watch will be provided as part of the clinical
equipment.
2. Copyright policy for students
Students should be aware that the course materials, and content and delivery of
lectures in each course, are protected by copyright. Course materials have been copied
either under the Education provisions of the Copyright Act 1994 or one of the Copyright
licences the University has entered into. Recording of lectures is at the discretion of the
lecturer. Lecturers own copyright in the lectures, materials they have created which
supplement the course, and their power point presentations.
You must not copy, alter, distribute (for example on a social media site such as
Facebook) or sell to any other person any part of these course materials or lectures.
Failure to comply with the terms of this warning may expose you to legal action for
copyright infringement by the copyright owner, and disciplinary action by the University.
For further information see the Academic Integrity Course
www.auckland.ac.nz/uoa/home/about/teaching-learning/academic-integrity
Module 4: Using Copyrighted Material Correctly, and “Copyright for students”
downloadable from that site.
3. Student allocation policy–Phases 2 & 3
3.1.Policies for student allocation, Years 4–6
1. Students are expected to travel to different regions to undertake clinical education
and training during Years 4, 5 and 6.
2. Each student is expected to have diverse experiences by health care provider and by
site, but the overall clinical experiences are equivalent across sites.
3. Except in exceptional circumstances, no student can complete all attachments in two
consecutive years in any one District Health Board (DHB) area.
4. Except in exceptional circumstances, each student is required to complete at least one
year at one of the four main Clinical Campuses (Auckland, South Auckland, Waitemata,
Waikato).
5. Except in exceptional circumstances, each student is required to complete at least one
year of study outside of an Urban Centre, (Auckland, South Auckland, Waitemata,
Waikato).
6. While it is intended that students in each cohort spend all their time in that cohort
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region, a student may be required to spend time in another region for a specific
discipline due to reasons of capacity. This will be decided at the discretion of the
Medical Programme Directorate, and students will be notified as early as possible.
7. Year 4 students will be allocated to one of six cohorts:
- Auckland
- South Auckland
- Waitemata
- Waikato
- Rotorua
- Tauranga
8. Year 5 students will be allocated to one of seven Cohorts:
- Auckland
- South Auckland
- Waitemata
- Waikato/Lakes
- Bay of Plenty Regional-Rural programme
- Northland Regional-Rural programme (Pūkawakawa)
- Taranaki Regional-Rural programme
9. Year 6 students will be allocated to one of eight cohorts:
- Auckland
- South Auckland
- Waitemata
- Waikato
- Northland
- Rotorua
- Taranaki
- Tauranga
10. Once allocations have been confirmed it is not possible to change hospitals or
cohorts except under extenuating circumstances as determined by the Phase
Director.
11. Consideration for exemption from the allocation policy is given only for exceptional
personal reasons including: being the primary caregiver for a minor, elderly, or
disabled dependent, health concerns as documented by a registered health care
provider, or sport commitments in keeping with the University policy on elite athletes.
Students in this category should discuss their situation with their Phase Director and
provide rationale and documentation in their allocation application.
3.2. Cohort principles for Years 4, 5 and 6
The following cohort principles apply:
1. Students wil be allocated to one of the Year cohorts.
2. The Board of Studies and the School of Medicine determine the cohort size for each
campus/site.
3. For all year groups, student preferences are taken into consideration in the
allocation process but are not the deciding factor. In the event that some sites are
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under-subscribed, balloting may take occur. (See below).
4. For Year 6, the minimum quota of students will be allocated to Northland,
Rotorua, Taranaki, Tauranga and Waikato.
3.3. Ballot policy
If the spaces at any hospital or cohort in Years 4, 5 or 6 are not filled by students
volunteering/applying, a ballot policy will be enforced.
Groups of three or more students wishing to be kept together need to be aware that if
someone from that group is balloted in or out, then the rest of the group will also be
moved.
3.4. Administration of policy
Students allocated to each individual clinical campus/clinical site are coordinated by, and
have pastoral support from, the appropriate clinical campus or clinical site.
The Medical Programme Directorate (MPD) allocates students to each hospital; sub
allocations within a hospital (e.g. to which specific team) is under taken by the Clinical
Campus/Site or Department concerned.
4. Students travelling overseas
4.1. Travel Policy for Students Undertaking University Activities Abroad
The University requires that students traveling overseas abide by standards set for
assuring safe student travel. All students must familiarise themselves with the
Students Travelling Abroad Policy. You need to be aware of your obligations under
Section 6 that details your travel planning and responsibilities.
The policy applies to
Students of the University travelling outside New Zealand
for
University activities whether funded by grants, research contracts, the
University, or funded by students themselves and is for activities such as electives,
internships, visiting scholars or travel to conferences or events related to their study.
4.2. Via TRM
Via TRM is an online Traveler Relationship Management system which supports the
international travel of students. The University of Auckland is offering free comprehensive
international travel insurance to all outbound student travel registered and approved in the
Via TRM system.
4.3. Travel Insurance
The University of Auckland provides travel insurance to students travelling
internationally and returning to New Zealand in two situations:
1) Students travelling on funded activity
Available for students travelling for official university business, where your
travel is funded by the University or another official source.
Please read the
Funded Travel Insurance Terms and Conditions for more
information and to see if you are eligible.
2) Students travelling on official university activity registered and approved on
Via TRM. Available for travel registered and approved on the Via TRM system.
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Travel insurance for other student travel
For all other travel, students are required to obtain appropriate travel and medical
insurance. Insurance is available with a number of commercial providers, including
the University insurance broker, Marsh Ltd. When using the University’s Official
Travel Management Company, this can be arranged at the time of booking your
flights.
Recreational travel insurance policies may not cover students while in clinical
settings, for example, for needle stick injuries. You should ensure that your insurance
covers the cost of repatriation in the event of a medical or other emergency.
4.4. Online travel register
If your travel has not been registered on Via TRM your travel details must be loaded
onto the
FMHS Online Travel Register for students travelling overseas on University
related activities. Students travelling overseas are required to register their overseas
travel prior to departure to comply with the University Travel Policy. The Online
Travel Register is located on the FMHS Current Student webpage along with other
relevant information for student travellers.
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Document Outline