$1 million dollar Audio Digitisation Project
K.I. Davis made this Official Information request to Ministry for Culture and Heritage
The request was successful.
From: K.I. Davis
Dear Ministry for Culture and Heritage,
Given that Nga Taonga Sound & Vision failed badly to meet requirements for digitising the TVNZ Archive Collection I would like to learn more about earlier digitisation projects that the tax-payer has funded - specifically the audio digitisation project worth $1 million dollars of tax-payers money.
My request is:
Please supply all official information held by the Ministry that relates to the $1 million dollar audio digitisation project undertaken by Sound Archives/Film Archive/Nga Taonga. This request includes (but is not limited to) the use/or proposed use of project funding for other purposes.
To assist you in this request I've supplied the information available on Wikipedia that relates to this project
(https://en.wikipedia.org/wiki/Ngā_Taonga...)
As part of the transfer of RNZ Sound Archives to the New Zealand Film Archive (now Ngā Taonga Sound & Vision), the Archive received one-off project funding of $1 million from the Ministry for Culture and Heritage for the digitisation of the sound collection. Minister for Arts, Culture and Heritage Chris Finlayson said "This is an important project that not only ensures the secure storage and preservation of these important records, but through digitisation will help make the living history contained in the archives more readily accessible."
However in private, the money was also seen as a contingency fund. The Archive had been concerned about taking on the cost of redundancy provisions that the former RNZ Sound Archives staff had under their RNZ employment agreements. Employment contracts at the New Zealand Film Archive did not have redundancy provisions.
In January 2013 the Chief Executive of the Ministry for Culture and Heritage Lewis Holden wrote to the Chair of the New Zealand Film Archive Jane Kominik noting that some of the digitisation funding could, if required, be retained for a few years and used to cover RNZ Sound Archive staff redundancy payments. Mr Holden stated "provided that the [Archive] delivers the services that have been agreed with the Minister, it is free to decide when to spend allocated monies". Mr Holden went on to state "With respect to one-off transition costs [...] we remain prepared to consider any request for additional relief as a charge against funds from the one-off project."
The digitisation project was due to begin in July 2013 with the aim of digitising an estimated 20,000 audio items by mid-2015. However technical and methodological issues delayed the project until the start of 2014.
The New Zealand Film Archive/Ngā Taonga Sound & Vision received from the Ministry for Culture and Heritage $150,000 in 2013, $610,000 in 2014 and $224,000 in 2015 for the radio digitisation project. The Archive's Annual Report 2013/14 noted project expenditure of $0 in 2013 and $144,235 in 2014.
Yours faithfully,
K.I. Davis
From: Ministerial and OIA Enquiries
Ministry for Culture and Heritage
Dear K I Davis
This email acknowledges receipt of your recent request (as outlined in
your email below) to the Ministry for Culture and Heritage under the
Official Information Act 1982.
Your request will be processed in accordance with the Act.
Yours sincerely
Ministerial Services
Manatū Taonga - Ministry for Culture and Heritage
He ngākau titikaha, he hononga tangata
Promoting a confident and connected culture
Public Trust Building, 131 Lambton Quay
-----Original Message-----
From: K.I. Davis [mailto:[FOI #7373 email]]
Sent: Sunday, 4 March 2018 5:59 p.m.
To: Ministerial and OIA Enquiries <[Ministry for Culture and Heritage request email]>
Subject: Official Information request - $1 million dollar Audio
Digitisation Project
Dear Ministry for Culture and Heritage,
Given that Nga Taonga Sound & Vision failed badly to meet requirements for
digitising the TVNZ Archive Collection I would like to learn more about
earlier digitisation projects that the tax-payer has funded - specifically
the audio digitisation project worth $1 million dollars of tax-payers
money.
My request is:
Please supply all official information held by the Ministry that relates
to the $1 million dollar audio digitisation project undertaken by Sound
Archives/Film Archive/Nga Taonga. This request includes (but is not
limited to) the use/or proposed use of project funding for other purposes.
To assist you in this request I've supplied the information available on
Wikipedia that relates to this project
([1]https://en.wikipedia.org/wiki/Ngā_Taonga...)
As part of the transfer of RNZ Sound Archives to the New Zealand Film
Archive (now Ngā Taonga Sound & Vision), the Archive received one-off
project funding of $1 million from the Ministry for Culture and Heritage
for the digitisation of the sound collection. Minister for Arts, Culture
and Heritage Chris Finlayson said "This is an important project that not
only ensures the secure storage and preservation of these important
records, but through digitisation will help make the living history
contained in the archives more readily accessible."
However in private, the money was also seen as a contingency fund. The
Archive had been concerned about taking on the cost of redundancy
provisions that the former RNZ Sound Archives staff had under their RNZ
employment agreements. Employment contracts at the New Zealand Film
Archive did not have redundancy provisions.
In January 2013 the Chief Executive of the Ministry for Culture and
Heritage Lewis Holden wrote to the Chair of the New Zealand Film Archive
Jane Kominik noting that some of the digitisation funding could, if
required, be retained for a few years and used to cover RNZ Sound Archive
staff redundancy payments. Mr Holden stated "provided that the [Archive]
delivers the services that have been agreed with the Minister, it is free
to decide when to spend allocated monies". Mr Holden went on to state
"With respect to one-off transition costs [...] we remain prepared to
consider any request for additional relief as a charge against funds from
the one-off project."
The digitisation project was due to begin in July 2013 with the aim of
digitising an estimated 20,000 audio items by mid-2015. However technical
and methodological issues delayed the project until the start of 2014.
The New Zealand Film Archive/Ngā Taonga Sound & Vision received from the
Ministry for Culture and Heritage $150,000 in 2013, $610,000 in 2014 and
$224,000 in 2015 for the radio digitisation project. The Archive's Annual
Report 2013/14 noted project expenditure of $0 in 2013 and $144,235 in
2014.
Yours faithfully,
K.I. Davis
-------------------------------------------------------------------
This is an Official Information request made via the FYI website.
Please use this email address for all replies to this request:
[2][FOI #7373 email]
Is [3][Ministry for Culture and Heritage request email] the wrong address for Official
Information requests to Ministry for Culture and Heritage? If so, please
contact us using this form:
[4]https://fyi.org.nz/change_request/new?bo...
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-------------------------------------------------------------------
References
Visible links
1. https://en.wikipedia.org/wiki/Ngā_Taonga...
2. mailto:[FOI #7373 email]
3. mailto:[Ministry for Culture and Heritage request email]
4. https://fyi.org.nz/change_request/new?bo...
5. https://fyi.org.nz/help/officers
hide quoted sections
From: Ministerial and OIA Enquiries
Ministry for Culture and Heritage
Dear K. I. Davis
I refer to your request under the Official Information Act 1982 (OIA),
dated 8 March 2018 for:
all official information held by the Ministry that relates to the $1
million dollar audio digitisation project undertaken by Sound
Archives/Film Archive/Nga Taonga. This request includes (but is not
limited to) the use/or proposed use of project funding for other purposes.
The OIA requires that we advise you of our decision on your request no
later than 20 working days after the day we received your request.
Unfortunately, it will not be possible to meet that time limit and we are
therefore writing to notify you of an extension of the time to make our
decision.
This extension is necessary because your request necessitates a search
through a large quantity of information and meeting the original time
limit would unreasonably interfere with our operations.
This extension has been made under section 15A(1)(a) of the OIA. You can
expect to receive a response to your request by 18 April 2018.
You have the right to seek an investigation and review by the Ombudsman of
this decision. Information about how to make a complaint is available at
www.ombudsman.parliament.nz or free phone 0800 802 602.
Kind regards
Ministerial Services
Manatū Taonga - Ministry for Culture and Heritage
He ngākau titikaha, he hononga tangata
Promoting a confident and connected culture
Public Trust Building, 131 Lambton Quay
-----Original Message-----
From: K.I. Davis [mailto:[FOI #7373 email]]
Sent: Sunday, 4 March 2018 5:59 p.m.
To: Ministerial and OIA Enquiries <[Ministry for Culture and Heritage request email]>
Subject: Official Information request - $1 million dollar Audio
Digitisation Project
Dear Ministry for Culture and Heritage,
Given that Nga Taonga Sound & Vision failed badly to meet requirements for
digitising the TVNZ Archive Collection I would like to learn more about
earlier digitisation projects that the tax-payer has funded - specifically
the audio digitisation project worth $1 million dollars of tax-payers
money.
My request is:
Please supply all official information held by the Ministry that relates
to the $1 million dollar audio digitisation project undertaken by Sound
Archives/Film Archive/Nga Taonga. This request includes (but is not
limited to) the use/or proposed use of project funding for other purposes.
To assist you in this request I've supplied the information available on
Wikipedia that relates to this project
([1]https://en.wikipedia.org/wiki/Ngā_Taonga...)
As part of the transfer of RNZ Sound Archives to the New Zealand Film
Archive (now Ngā Taonga Sound & Vision), the Archive received one-off
project funding of $1 million from the Ministry for Culture and Heritage
for the digitisation of the sound collection. Minister for Arts, Culture
and Heritage Chris Finlayson said "This is an important project that not
only ensures the secure storage and preservation of these important
records, but through digitisation will help make the living history
contained in the archives more readily accessible."
However in private, the money was also seen as a contingency fund. The
Archive had been concerned about taking on the cost of redundancy
provisions that the former RNZ Sound Archives staff had under their RNZ
employment agreements. Employment contracts at the New Zealand Film
Archive did not have redundancy provisions.
In January 2013 the Chief Executive of the Ministry for Culture and
Heritage Lewis Holden wrote to the Chair of the New Zealand Film Archive
Jane Kominik noting that some of the digitisation funding could, if
required, be retained for a few years and used to cover RNZ Sound Archive
staff redundancy payments. Mr Holden stated "provided that the [Archive]
delivers the services that have been agreed with the Minister, it is free
to decide when to spend allocated monies". Mr Holden went on to state
"With respect to one-off transition costs [...] we remain prepared to
consider any request for additional relief as a charge against funds from
the one-off project."
The digitisation project was due to begin in July 2013 with the aim of
digitising an estimated 20,000 audio items by mid-2015. However technical
and methodological issues delayed the project until the start of 2014.
The New Zealand Film Archive/Ngā Taonga Sound & Vision received from the
Ministry for Culture and Heritage $150,000 in 2013, $610,000 in 2014 and
$224,000 in 2015 for the radio digitisation project. The Archive's Annual
Report 2013/14 noted project expenditure of $0 in 2013 and $144,235 in
2014.
Yours faithfully,
K.I. Davis
-------------------------------------------------------------------
This is an Official Information request made via the FYI website.
Please use this email address for all replies to this request:
[2][FOI #7373 email]
Is [3][Ministry for Culture and Heritage request email] the wrong address for Official
Information requests to Ministry for Culture and Heritage? If so, please
contact us using this form:
[4]https://fyi.org.nz/change_request/new?bo...
Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[5]https://fyi.org.nz/help/officers
If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.
-------------------------------------------------------------------
References
Visible links
1. https://en.wikipedia.org/wiki/Ngā_Taonga...
2. mailto:[FOI #7373 email]
3. mailto:[Ministry for Culture and Heritage request email]
4. https://fyi.org.nz/change_request/new?bo...
5. https://fyi.org.nz/help/officers
hide quoted sections
From: Ministerial and OIA Enquiries
Ministry for Culture and Heritage
180412 Signed OIA Response Letter K I Davis.pdf
153K
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Scanned documents for release K I Davis.pdf
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Dear K I Davis
Please find attached the response to your request for official
information.
Regards,
Ministerial Services
Manatū Taonga - Ministry for Culture and Heritage
He ngākau titikaha, he hononga tangata
Promoting a confident and connected culture
Public Trust Building, 131 Lambton Quay
-----Original Message-----
From: K.I. Davis [mailto:[FOI #7373 email]]
Sent: Sunday, 4 March 2018 5:59 p.m.
To: Ministerial and OIA Enquiries <[Ministry for Culture and Heritage request email]>
Subject: Official Information request - $1 million dollar Audio
Digitisation Project
Dear Ministry for Culture and Heritage,
Given that Nga Taonga Sound & Vision failed badly to meet requirements for
digitising the TVNZ Archive Collection I would like to learn more about
earlier digitisation projects that the tax-payer has funded - specifically
the audio digitisation project worth $1 million dollars of tax-payers
money.
My request is:
Please supply all official information held by the Ministry that relates
to the $1 million dollar audio digitisation project undertaken by Sound
Archives/Film Archive/Nga Taonga. This request includes (but is not
limited to) the use/or proposed use of project funding for other purposes.
To assist you in this request I've supplied the information available on
Wikipedia that relates to this project
([1]https://en.wikipedia.org/wiki/Ngā_Taonga...)
As part of the transfer of RNZ Sound Archives to the New Zealand Film
Archive (now Ngā Taonga Sound & Vision), the Archive received one-off
project funding of $1 million from the Ministry for Culture and Heritage
for the digitisation of the sound collection. Minister for Arts, Culture
and Heritage Chris Finlayson said "This is an important project that not
only ensures the secure storage and preservation of these important
records, but through digitisation will help make the living history
contained in the archives more readily accessible."
However in private, the money was also seen as a contingency fund. The
Archive had been concerned about taking on the cost of redundancy
provisions that the former RNZ Sound Archives staff had under their RNZ
employment agreements. Employment contracts at the New Zealand Film
Archive did not have redundancy provisions.
In January 2013 the Chief Executive of the Ministry for Culture and
Heritage Lewis Holden wrote to the Chair of the New Zealand Film Archive
Jane Kominik noting that some of the digitisation funding could, if
required, be retained for a few years and used to cover RNZ Sound Archive
staff redundancy payments. Mr Holden stated "provided that the [Archive]
delivers the services that have been agreed with the Minister, it is free
to decide when to spend allocated monies". Mr Holden went on to state
"With respect to one-off transition costs [...] we remain prepared to
consider any request for additional relief as a charge against funds from
the one-off project."
The digitisation project was due to begin in July 2013 with the aim of
digitising an estimated 20,000 audio items by mid-2015. However technical
and methodological issues delayed the project until the start of 2014.
The New Zealand Film Archive/Ngā Taonga Sound & Vision received from the
Ministry for Culture and Heritage $150,000 in 2013, $610,000 in 2014 and
$224,000 in 2015 for the radio digitisation project. The Archive's Annual
Report 2013/14 noted project expenditure of $0 in 2013 and $144,235 in
2014.
Yours faithfully,
K.I. Davis
-------------------------------------------------------------------
This is an Official Information request made via the FYI website.
Please use this email address for all replies to this request:
[2][FOI #7373 email]
Is [3][Ministry for Culture and Heritage request email] the wrong address for Official
Information requests to Ministry for Culture and Heritage? If so, please
contact us using this form:
[4]https://fyi.org.nz/change_request/new?bo...
Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[5]https://fyi.org.nz/help/officers
If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.
-------------------------------------------------------------------
References
Visible links
1. https://en.wikipedia.org/wiki/Ngā_Taonga...
2. mailto:[FOI #7373 email]
3. mailto:[Ministry for Culture and Heritage request email]
4. https://fyi.org.nz/change_request/new?bo...
5. https://fyi.org.nz/help/officers
hide quoted sections
From: K.I. Davis
Dear Ministerial and OIA Enquiries,
The information you've supplied gives a good backgrounder to the multi-year digitisation project, but seems to stop around 2012, so I am still in the dark as to how the project actually went and whether the $1 million dollars of tax-payers money actually got spent on the digitisation project (I can only see $144,235 specifically committed to the project in the archive's annual report (2013/14).
You haven't supplied the January 2013 letter from Chief Executive of the Ministry for Culture and Heritage Lewis Holden to Film Archive Chair Jane Kominik (noted on the Wikipedia page https://en.wikipedia.org/wiki/Ngā_Taonga...) or any official information relating to the funding being set aside or used for other purposes. You haven't supplied any progress or completion reports.
Is there a reason why these things have been excluded from your response?
Yours sincerely,
K.I. Davis
From: Ministerial and OIA Enquiries
Ministry for Culture and Heritage
Dear K I Davis
Apologies for the oversight with your original request – please find
attached more documents within scope of your request which should have
been included.
Regards,
Ministerial Services
Manatū Taonga - Ministry for Culture and Heritage
He ngākau titikaha, he hononga tangata
Promoting a confident and connected culture
Public Trust Building, 131 Lambton Quay
From: Ministerial and OIA Enquiries
Sent: Thursday, 12 April 2018 3:34 p.m.
To: '[FYI request #7373 email]'
<[FYI request #7373 email]>
Subject: Response to your Official Information request - $1 million dollar
Audio Digitisation Project
Dear K I Davis
Please find attached the response to your request for official
information.
Regards,
Ministerial Services
Manatū Taonga - Ministry for Culture and Heritage
He ngākau titikaha, he hononga tangata
Promoting a confident and connected culture
Public Trust Building, 131 Lambton Quay
-----Original Message-----
From: K.I. Davis [[1]mailto:[FYI request #7373 email]]
Sent: Sunday, 4 March 2018 5:59 p.m.
To: Ministerial and OIA Enquiries <[2][Ministry for Culture and Heritage request email]>
Subject: Official Information request - $1 million dollar Audio
Digitisation Project
Dear Ministry for Culture and Heritage,
Given that Nga Taonga Sound & Vision failed badly to meet requirements for
digitising the TVNZ Archive Collection I would like to learn more about
earlier digitisation projects that the tax-payer has funded - specifically
the audio digitisation project worth $1 million dollars of tax-payers
money.
My request is:
Please supply all official information held by the Ministry that relates
to the $1 million dollar audio digitisation project undertaken by Sound
Archives/Film Archive/Nga Taonga. This request includes (but is not
limited to) the use/or proposed use of project funding for other purposes.
To assist you in this request I've supplied the information available on
Wikipedia that relates to this project
([3]https://en.wikipedia.org/wiki/Ngā_Taonga...)
As part of the transfer of RNZ Sound Archives to the New Zealand Film
Archive (now Ngā Taonga Sound & Vision), the Archive received one-off
project funding of $1 million from the Ministry for Culture and Heritage
for the digitisation of the sound collection. Minister for Arts, Culture
and Heritage Chris Finlayson said "This is an important project that not
only ensures the secure storage and preservation of these important
records, but through digitisation will help make the living history
contained in the archives more readily accessible."
However in private, the money was also seen as a contingency fund. The
Archive had been concerned about taking on the cost of redundancy
provisions that the former RNZ Sound Archives staff had under their RNZ
employment agreements. Employment contracts at the New Zealand Film
Archive did not have redundancy provisions.
In January 2013 the Chief Executive of the Ministry for Culture and
Heritage Lewis Holden wrote to the Chair of the New Zealand Film Archive
Jane Kominik noting that some of the digitisation funding could, if
required, be retained for a few years and used to cover RNZ Sound Archive
staff redundancy payments. Mr Holden stated "provided that the [Archive]
delivers the services that have been agreed with the Minister, it is free
to decide when to spend allocated monies". Mr Holden went on to state
"With respect to one-off transition costs [...] we remain prepared to
consider any request for additional relief as a charge against funds from
the one-off project."
The digitisation project was due to begin in July 2013 with the aim of
digitising an estimated 20,000 audio items by mid-2015. However technical
and methodological issues delayed the project until the start of 2014.
The New Zealand Film Archive/Ngā Taonga Sound & Vision received from the
Ministry for Culture and Heritage $150,000 in 2013, $610,000 in 2014 and
$224,000 in 2015 for the radio digitisation project. The Archive's Annual
Report 2013/14 noted project expenditure of $0 in 2013 and $144,235 in
2014.
Yours faithfully,
K.I. Davis
-------------------------------------------------------------------
This is an Official Information request made via the FYI website.
Please use this email address for all replies to this request:
[4][FYI request #7373 email]
Is [5][Ministry for Culture and Heritage request email] the wrong address for Official
Information requests to Ministry for Culture and Heritage? If so, please
contact us using this form:
[6]https://fyi.org.nz/change_request/new?bo...
Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[7]https://fyi.org.nz/help/officers
If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.
-------------------------------------------------------------------
References
Visible links
1. mailto:[FYI request #7373 email]
2. mailto:[Ministry for Culture and Heritage request email]
3. https://en.wikipedia.org/wiki/Ngā_Taonga...
4. mailto:[FYI request #7373 email]
5. mailto:[Ministry for Culture and Heritage request email]
6. https://fyi.org.nz/change_request/new?bo...
7. https://fyi.org.nz/help/officers
hide quoted sections
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K.I. Davis left an annotation ()
Unfortunately the Ministry seemed unwilling to reply or release additional information so I've submitted a new request asking for the specific documents, see https://fyi.org.nz/request/7628-followup...
Link to this