Public Defence Service
Scott made this Official Information request to Ministry of Justice
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From: Scott
Dear Ministry of Justice,
I’am requesting information about the Public Defence Service in respect to personal information it holds.
1. Please provide details of the measures in place to comply with 3.4 of the Information and record management standards.
(Under section 27 of the Public Records Act 2005 Archives New Zealand issued the Information and records management standard.
3.4 Information and records must be protected from unauthorised or unlawful access, alteration, loss, deletion and/or destruction.
* Ensure information security and protection mechanisms are in place.
* Protect information and records wherever they are located, including in transit and outside the workplace.
* Document and implement all permissions to access and use systems that manage information and records.
* Ensure that assessments or audits can test that access controls are implemented and maintained)
2. Please provide details of the measures in place to comply with Information privacy principal 5
(Information privacy principle 5 Storage and security of personal information
An agency that holds personal information must ensure-
(a) that the information is protected, by such security safeguards as are reasonable in the circumstances to take, against—
(i) loss; and
(ii) access, use, modification, or disclosure that is not authorised by the agency; and
(iii) other misuse)
Yours faithfully,
Scott Rowbottom
From: OIA@justice.govt.nz
Ministry of Justice
Tēnā koe,
Thank you for contacting the [1][Ministry of Justice request email] mailbox at the
Ministry of Justice.
This automatic message is to confirm we have received your email - we hope
to acknowledge you and advise next steps within two working days.
Please note that this mailbox is not monitored on weekends, public
holidays or between 17:00 and 08:00 hours on working days. Official
Information Act requests can take up to 20 working days to receive a
response. If the Ministry needs more time, we will inform you.
Ngā mihi,
Communications and Ministerial Services | Corporate Services
Ministry of Justice
Justice Centre I Aitken Street
DX Box SX 10088 I Wellington
[2]www.justice.govt.nz
References
Visible links
1. mailto:[Ministry of Justice request email]
2. http://www.justice.govt.nz/
From: OIA@justice.govt.nz
Ministry of Justice
Tēnā koe Scott,
Thank you for emailing the Ministry of Justice (the Ministry).
We acknowledge receipt of your request under the Official Information Act
1982 (the Act).
This has been forwarded onto the Public Defence Service team to respond
to.
The Ministry may publish the response to your request on our website, you
can expect that if your OIA is to be published that this will take place
at least 10 working days after the response has been sent you. Your name
and any other personal information will be withheld under Section 9(2)(a)
(protect the privacy of natural persons) of the Act. If you do not want
the response to your request published on the Ministry’s website, please
contact us on receipt of this email.
You can expect a response by 22 July 2026.
Ngā mihi nui,
Ministerial Services
Communications and Ministerial Services | Corporate Services
Ministry of Justice | Tāhū o te Ture [1]justice.govt.nz
-----Original Message-----
From: Scott <[FOI #34942 email]>
Sent: Tuesday, 23 June 2026 3:38 pm
To: [Ministry of Justice request email]
Subject: Official Information request - Public Defence Service (ref:
133803)
Dear Ministry of Justice,
I’am requesting information about the Public Defence Service in respect to
personal information it holds.
1. Please provide details of the measures in place to comply with 3.4 of
the Information and record management standards.
(Under section 27 of the Public Records Act 2005 Archives New Zealand
issued the Information and records management standard.
3.4 Information and records must be protected from unauthorised or
unlawful access, alteration, loss, deletion and/or destruction.
* Ensure information security and protection mechanisms are in place.
* Protect information and records wherever they are located, including in
transit and outside the workplace.
* Document and implement all permissions to access and use systems that
manage information and records.
* Ensure that assessments or audits can test that access controls are
implemented and maintained)
2. Please provide details of the measures in place to comply with
Information privacy principal 5
(Information privacy principle 5 Storage and security of personal
information
An agency that holds personal information must ensure-
(a) that the information is protected, by such security safeguards as are
reasonable in the circumstances to take, against—
(i) loss; and
(ii) access, use, modification, or disclosure that is not authorised by
the agency; and
(iii) other misuse)
Yours faithfully,
Scott Rowbottom
-------------------------------------------------------------------
This is an Official Information request made via the FYI website.
Please use this email address for all replies to this request:
[2][FOI #34942 email]
Is [3][Ministry of Justice request email] the wrong address for Official Information
requests to Ministry of Justice? If so, please contact us using this form:
[4]https://fyi.org.nz/change_request/new?bo...
Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[5]https://fyi.org.nz/help/officers
If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.
-------------------------------------------------------------------
References
Visible links
1. http://www.justice.govt.nz/
2. mailto:[FOI #34942 email]
3. mailto:[Ministry of Justice request email]
4. https://fyi.org.nz/change_request/new?bo...
5. https://fyi.org.nz/help/officers
hide quoted sections
From: OIA@justice.govt.nz
Ministry of Justice
Tçnâ koe Scott
Please find attached the Ministry’s response to your Official Information
Act 1982 request of 23 June 2026.
Ngâ mihi
Ministerial Services
Communications and Ministerial Services |Corporate Services
Ministry of Justice | Tâhû o te Ture
DX Box SX 10088 | Wellington
[1]www.justice.govt.nz
From: [Ministry of Justice request email] <[Ministry of Justice request email]>
Sent: Wednesday, 24 June 2026 4:05 pm
To: 'Scott' <[FOI #34942 email]>
Subject: RE: Official Information request - Public Defence Service (ref:
133803)
Tçnâ koe Scott,
Thank you for emailing the Ministry of Justice (the Ministry).
We acknowledge receipt of your request under the Official Information Act
1982 (the Act).
This has been forwarded onto the Public Defence Service team to respond
to.
The Ministry may publish the response to your request on our website, you
can expect that if your OIA is to be published that this will take place
at least 10 working days after the response has been sent you. Your name
and any other personal information will be withheld under Section 9(2)(a)
(protect the privacy of natural persons) of the Act. If you do not want
the response to your request published on the Ministry’s website, please
contact us on receipt of this email.
You can expect a response by 22 July 2026.
Ngâ mihi nui,
Ministerial Services
Communications and Ministerial Services | Corporate Services
Ministry of Justice | Tâhû o te Ture [2]justice.govt.nz
-----Original Message-----
From: Scott <[3][FOI #34942 email]>
Sent: Tuesday, 23 June 2026 3:38 pm
To: [4][Ministry of Justice request email]
Subject: Official Information request - Public Defence Service (ref:
133803)
Dear Ministry of Justice,
I’am requesting information about the Public Defence Service in respect to
personal information it holds.
1. Please provide details of the measures in place to comply with 3.4 of
the Information and record management standards.
(Under section 27 of the Public Records Act 2005 Archives New Zealand
issued the Information and records management standard.
3.4 Information and records must be protected from unauthorised or
unlawful access, alteration, loss, deletion and/or destruction.
* Ensure information security and protection mechanisms are in place.
* Protect information and records wherever they are located, including in
transit and outside the workplace.
* Document and implement all permissions to access and use systems that
manage information and records.
* Ensure that assessments or audits can test that access controls are
implemented and maintained)
2. Please provide details of the measures in place to comply with
Information privacy principal 5
(Information privacy principle 5 Storage and security of personal
information
An agency that holds personal information must ensure-
(a) that the information is protected, by such security safeguards as are
reasonable in the circumstances to take, against—
(i) loss; and
(ii) access, use, modification, or disclosure that is not authorised by
the agency; and
(iii) other misuse)
Yours faithfully,
Scott Rowbottom
-------------------------------------------------------------------
This is an Official Information request made via the FYI website.
Please use this email address for all replies to this request:
[5][FOI #34942 email]
Is [6][Ministry of Justice request email] the wrong address for Official Information
requests to Ministry of Justice? If so, please contact us using this form:
[7]https://fyi.org.nz/change_request/new?bo...
Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[8]https://fyi.org.nz/help/officers
If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.
-------------------------------------------------------------------
References
Visible links
1. http://www.justice.govt.nz/
2. http://www.justice.govt.nz/
3. mailto:[FOI #34942 email]
4. mailto:[Ministry of Justice request email]
5. mailto:[FOI #34942 email]
6. mailto:[Ministry of Justice request email]
7. https://fyi.org.nz/change_request/new?bo...
8. https://fyi.org.nz/help/officers
hide quoted sections
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