Kia ora Spencer,

  

Thank you for your request under the Official Information Act 1982 (the
Act), received by the Ministry of Health - Manatû Hauora on 19 March 2026.
You requested:

 

“Further information under the Official Information Act 1982 regarding the
searches conducted in response to my previous request:

“Follow-up Request – Smart Meter Health Enquiries (OIA 25-0027) and
Recordkeeping Trail”

[1]Follow-up request: smart-meter health enquiries, OIA-25-0027, and
recordkeeping trail - a Official Information Act request to Electricity
Authority - FYI

This request focuses specifically on the adequacy, scope, and methodology
of the searches undertaken, and the recordkeeping systems relied upon.

1. Search Methodology
Please provide full details of the searches conducted, including:
• all systems, databases, and repositories searched (e.g. email systems,
CRM platforms, document management systems)
• the specific search terms and keywords used
• any filters applied (date ranges, staff, business units)
• whether Boolean or advanced search logic was used

2. Systems and Data Architecture
Please identify:
• all systems in which smart meter-related enquiries may be stored
• whether any system includes structured fields for topic classification
(e.g. health, RF/EMF, smart meters)
• whether any centralised register or log exists for such enquiries

3. Staff and Business Unit Involvement
Please specify:
• which teams, roles, or individuals were consulted
• whether searches relied on staff recollection or manual identification
of records

4. Recordkeeping Policies and Standards
Please provide:
• any policies, standards, or guidance governing how public enquiries
(including health-related concerns) are recorded and classified
• any requirements for logging, tagging, or categorising such enquiries

5. Completeness and Limitations
Please explain:
• any known limitations in the search process
• whether any records may not have been captured due to:
  – inconsistent terminology
  – lack of classification
  – storage in personal or unstructured systems

6. Audit Trail and Verification
Please provide:
• any audit logs or documentation evidencing how the search was conducted
• whether the completeness of the search results can be independently
verified

7. Historical Recordkeeping
Please confirm:
• whether historical records of smart meter health enquiries are retained
• any applicable retention or disposal schedules
• whether any records have been deleted, archived, or are otherwise
inaccessible

8. Inter-Agency Transfers
Please provide:
• details of any records transferred to or received from other agencies
(e.g. MBIE, Electricity Authority, ESR)
• how such transfers are recorded and tracked."
 

The reference number for your request is H2026080362. We will endeavour to
respond to your request as soon as possible and in any event no later than
20 April 2026 being 20 working days after the day your request was
received. If we are unable to respond to your request by then, we will
notify you of an extension of that timeframe.

 

If you have any queries regarding your request, please feel free to
contact the OIA Services Team on [2][email address]. If any
additional factors come to light which are relevant to your request,
please do not hesitate to contact us so that these can be taken into
account. 

 

Under section 28(3) of the Act you have the right to ask the Ombudsman to
review any decisions made under this request. The Ombudsman may be
contacted by email at: [3][email address] or by calling 0800
802 602.

 

 

Ngâ mihi, 
 
OIA Services Team

Ministry of Health | Manatû Hauora

 

M[4]inistry of Health information releases

 

 

 

 

 

 

show quoted sections

References

Visible links
1. https://fyi.org.nz/request/34075-follow-...
2. mailto:[email address]
mailto:[email address]
3. mailto:[email address]
mailto:[email address]
4. https://www.health.govt.nz/about-ministr...
https://www.health.govt.nz/about-ministr...