Kia ora Spencer,

 

Thank you for your information request received 17 March 2026 regarding
Disposal Authorities (DAs) for Veterans’ Affairs.

 

You have requested:

“I request copies of any approved records disposal authorities, retention
schedules, or recordkeeping guidance that apply to:

 

• Veterans’ Affairs New Zealand

• Veterans’ Advisory Board records

• Secretariat records supporting statutory veterans’ boards.

 

Specifically, I request:

 

1. The relevant disposal authority numbers and schedules covering
Veterans’ Affairs records. DA654 Links -

 

2. Any guidance describing the retention period for:

   • Veterans’ Advisory Board meeting records

   • advice papers or reports produced by the Veterans’ Advisory Board

   • policy files relating to veterans’ policy advice.

 

3. Any recordkeeping standards or instructions issued to NZDF or Veterans’
Affairs relating to the management of Veterans’ Advisory Board records.

 

If these documents are already publicly available, links to the relevant
disposal authorities would be appreciated.”

 

The relevant DA, DA654, and schedule covering Veterans’ Affairs records is
registered under the New Zealand Defence Force as the controlling public
office, but the disposal coverage is specific to the Veterans’ Affairs.
This information is publicly available and copies can be obtained by
following the links below:

 

Veteran’s Affairs Records Appraisal Report:

[1]https://api.aims.axiellhosting.com/Docum...(Public).pdf

 

Veterans’ Affairs Disposal Schedule:

[2]https://api.aims.axiellhosting.com/Docum...

 

The retention periods for the statutory bodies supported by Veterans’
Affairs are covered by Sub Class 3.3 of DA654.

It is also possible that the records could be covered by the General
Disposal Authorities as well. This information is also publicly available
via the links below:

 

GDA 6 ‘Common Corporate Services Public Records’ (DA558):

[3]https://api.aims.axiellhosting.com/Docum...(DA558).pdf

 

GDA 7 ‘Facilitative, Transitory, and/or Short-Term Value Records’ (DA576):

[4]https://api.aims.axiellhosting.com/Docum...

 

All public offices are subject to the ‘Information and records management
standard’, which is publicly available via the following link:

 

[5]https://www.archives.govt.nz/manage-info...

 

We have checked our engagement records for any instructions of advice
delivered to Veterans’ Affairs directly. Although there have been some
general queries and guidance sought by Veterans’ Affairs, none appear to
be relevant to your specific questions.

 

Can you please confirm if we have fulfilled your request in its entirety,
or if general guidance would be in scope of your request? We would
appreciate your response by 5pm Thursday 26 March 2026, otherwise we will
consider that the request has been fulfilled.

 

Kind regards,

Archives and Library Office

Archives New Zealand Te Rua Mahara o te Kâwanatanga |
[6]https://www.archives.govt.nz
National Library of New Zealand Te Puna Mâtauranga o Aotearoa
| [7]https://natlib.govt.nz/  

 

  Archives New Zealand and National Library are a part of the Department
of Internal Affairs.

 

 

 

 

References

Visible links
1. https://api.aims.axiellhosting.com/Docum...(Public).pdf
2. https://api.aims.axiellhosting.com/Docum...
3. https://api.aims.axiellhosting.com/Docum...(DA558).pdf
4. https://api.aims.axiellhosting.com/Docum...
5. https://www.archives.govt.nz/manage-info...
6. https://www.archives.govt.nz/
7. https://natlib.govt.nz/