Kia ora Electricity Authority OIA Team,

I am writing to follow up on the Electricity Authority’s responses under OIA 25 0019 and OIA 25 0027, which relied primarily on s18(e) (“information does not exist”) and s18(f) (“substantial collation”) in relation to smart-meter safety assessments, health complaints, and incident records.

Since your response, I have obtained WorkSafe New Zealand’s Disposal Authority DA626, confirmed by Archives New Zealand as the operative authority governing Energy Safety inspections, investigations, and summary records, and extended in June 2025.

DA626 confirms that summary-level records, datasets, registers, and aggregated reporting outputs are retained for Energy Safety activity, including audits, inspections, investigations, and compliance monitoring.

In light of this, I request the Electricity Authority to clarify the following:

1. Reconciliation with WorkSafe DA626 Retention

Please explain how the Authority’s position that no relevant records exist is reconciled with the fact that WorkSafe is required to retain summary records under DA626 for:
• inspections and audits (DA626 Class 6); and
• investigations and safety incidents (DA626 Class 7),

where advanced electricity meters (smart meters) are involved.

2. Confirmation of EA Search Scope

Please confirm:
• whether the Authority sought or received any summary-level information from WorkSafe, MBIE Energy Safety, or distributors that would fall within DA626-retained classes; and
• if not, whether the Authority considers such material outside its regulatory consideration under the Electricity Industry Participation Code (including Clause 11.27).

3. 2012 ESR / EA Correspondence

Please also confirm whether:
• the Authority still holds copies of the 2012 ESR–EA correspondence on smart-meter RF exposure and FAQ content (released by PHF Science); and
• if not, under what record-disposal authority those records were destroyed.

This follow-up is made to ensure consistency of record-keeping positions across regulators and to clarify the factual basis for the Authority’s reliance on s18(e) and s18(f).

Kind regards,
Spencer Jones