Dear Ministry for the Environment,

Thank you for the Ministry’s response to OIAD-1786.
To support clarity and to avoid any need for content review, I am seeking the following metadata-only information limited to the Tūmatakōkiri directorate relating to this request.

1. Quantification of search-term results for Tūmatakōkiri (metadata only)

For each search term used in the Ministry’s search process (e.g., “bullying”, “psychological safety”, “unsafe”, “distress”, “retaliation”, “harm”, or any other term used), please provide:

the total number of items returned that relate to, or were generated within, Tūmatakōkiri, and

a breakdown by month (metadata only).

No content review is requested. A simple count based on metadata fields is sufficient.

If the Ministry is unable to isolate results strictly to Tūmatakōkiri by directorate code, please advise what metadata or filtering the Ministry can apply (e.g., sender/recipient lists associated with Tūmatakōkiri personnel).

2. Quantification by role type (if metadata allows)

For the same search terms, please provide:

number of items sent by Tūmatakōkiri managers,

number of items received by Tūmatakōkiri managers,

number of items generated by analysts within the directorate.

Again, metadata only — no content required.

If this categorisation is not held or cannot be automatically extracted, please confirm this and provide any alternative categorisation the Ministry can produce.

3. Reconciliation with earlier OIA response

An earlier OIA response (OIAD1764) indicated no complaints or concerns were recorded for Tūmatakōkiri.

To assist interpretation:

does the Ministry hold metadata indicating that emails or messages referring to bullying, psychological safety, unsafe work environments, or wellbeing concerns were generated within Tūmatakōkiri during the relevant period? If so, how many for each based on search?

If the Ministry does not hold metadata capable of answering this, please confirm.

4. Avoiding s18(f) (substantial collation or research) issues

If any part of the requested metadata cannot be reasonably extracted without substantial manual review, please advise:

which specific fields cannot be isolated, and

what narrower, machine-retrievable metadata the Ministry can provide.

This will enable refinement of the request while still ensuring that meaningful information can be released.
Yours faithfully,

Te Okiwa