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Indexing & Classification documents which refer to sensitive documents

Jake Preston made this Official Information request to Ministry of Business, Innovation & Employment

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From: Jake Preston

Dear Ministry of Business, Innovation & Employment,
I am requesting any indexing or classification documents, whether inside the document management system or outside, which refer to documents that may not be classified according to their content on any grounds.

Yours faithfully,

Jake Preston

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From: Ministerial Services
Ministry of Business, Innovation & Employment


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Ref: 1819-1479

 

Dear Jake

 

On behalf of the Ministry of Business, Innovation and Employment I
acknowledge your email of 10/04/2019 requesting under the Official
Information Act 1982 (the Act), the following:

 

 

“I am requesting any indexing or classification documents, whether inside
the document management system or outside, which refer to  documents that
may not be classified according to their content on any grounds.”

 

 

Your request is being processed in accordance with the Act and a response
will be sent to you in due course. If you have any enquiries regarding
your request feel free to contact us via email [1][MBIE request email] or
using the contact details below.

 

 Yours sincerely,

Alan Witcombe

MANAGER, MINISTERIAL SERVICES

 

Corporate, Governance and Information

Ministry of Business, Innovation and Employment

Level 4, 15 Stout Street, PO Box 1473, Wellington 6140

 

[2]cid:image004.jpg@01D10666.447C6950

 

 

 

 

 

 

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From: CLM Ministerial Services
Ministry of Business, Innovation & Employment


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Dear Mr Preston,

 

On 10 April you sent an email with the subject ‘Official Information
request – Indexing & Classification documents which refer to sensitive
documents’. The body of your email requested:

 

               […] any indexing or classification documents, whether
inside the document management system or outside, which refer to documents
that may not be classified according to their contents on any grounds.

 

The Ministry of Business, Innovation & Employment requires clarification
of your request under the Official Information Act 1982 before it can
respond.

 

It is unclear what you mean by ‘indexing and classification documents’.
For example, does this refer to information which sets out how staff
undertake indexing or classification of documents? Or does it refer to
documents which contain a record of indexing or classification?

 

It is also unclear what you mean by ‘classification’. For example, the
reference to ‘sensitive documents’ in the subject suggests you are seeking
information on classification in terms of how MBIE assigns a security
rating based on the contents of the document. However, this is not
reflected in the content of your email where you state ‘which refer to
documents that may not be classified according to their contents on any
grounds’, which suggests you may be referring to any way to classify the
document, such as by file type or document type (eg briefing, report,
email etc).

 

It would assist MBIE to respond to your request if you could set out
clearly and precisely what information you are requesting. Provision of
context or examples may also help MBIE better understand your request.

 

Kind regards

 

MINISTERIAL SERVICES

 

Engagement, Communications and Ministerial Services

Corporate, Governance and Information

Level 4, 15 Stout Street, Wellington 6011 | PO Box 1473, Wellington 6140

[1]http://mbieintranet/assets/MBIE-visual-i...

[2]www.govt.nz - your guide to finding and using New Zealand government
services

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References

Visible links
2. http://www.govt.nz/

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From: Jake Preston

Dear CLM Ministerial Services,

Thanks, I am looking for documents which index other documents that are either held inside or outside your electronic document management system.

In terms of classification documents, I am looking for documents which refer to the way in which documents are assigned keywords for searching. This would include any ministerial briefings, minutes or meetings recorded.

Yours sincerely,

Jake Preston

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From: Jan Morison
Ministry of Business, Innovation & Employment

Dear Mr Preston

I am contacting you with an update regarding the response to your request to the Ministry of Business, Innovation and Employment for indexing and classification documents which refer to sensitive documents.

The Ministry has decided to grant your request. We are currently in the final stages of preparing the information for release and we will send you the information as soon as it is ready. I anticipate the response will be with you no later than 7 June 2019.

I apologise for any inconvenience this will cause you. Please contact me direct if you need to discuss further.

Many thanks

Jan Morison
TEAM LEADER MINISTERIAL WRITING (CLM)

Engagement, Communications and Ministerial Services
Corporate, Governance and Information
Ministry of Business, Innovation and Employment

[email address] | Telephone: +64 (0)4 897 5126 | 15 Stout Street, Wellington 6011 | PO Box 1473, Wellington 6140

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Link to this

From: CLM Ministerial Services
Ministry of Business, Innovation & Employment


Attachment image002.jpg
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Attachment DOIA 1819 1479 response.pdf
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Dear Mr Preston

 

Please find attached our response to your Official Information Act
request.

 

Kind regards

 

MINISTERIAL SERVICES

 

Engagement, Communications and Ministerial Services

Corporate, Governance and Information

Level 4, 15 Stout Street, Wellington 6011 | PO Box 1473, Wellington 6140

[1]http://mbieintranet/assets/MBIE-visual-i...

 

 

[2]www.govt.nz - your guide to finding and using New Zealand government
services

show quoted sections

References

Visible links
2. http://www.govt.nz/

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