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[UNCLASSIFIED]

Kia ora Phillip

Thank you for the information request below. The Ministry will consider and respond to your request in accordance with the Official Information Act 1982 (the Act).

Under section 15(1) of the Act, we are required to make and inform you of our decision on your request as soon as reasonably practicable and in any case not later than 20 working days after the day on which your request is received. You can therefore expect to receive our decision on your request on or before the 26 of January 2026. If more than 20 working days are needed due to the potential workload and/or consultations involved in answering your request, we will notify you accordingly.

Please note, the period between 25 December – 15 January are not considered to be “working days” for the purposes of calculating the 20 working day timeframe for providing a response under the Act.

In the interim, if you have any questions about your request, please email [email address].

Ngā mihi

Enquiries National Team | Te Tāhuhu o te Mātauranga | Ministry of Education | TW education.govt.nz

We shape an education system that delivers equitable and excellent outcomes He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai ōna huanga

-----Original Message-----
From: Phillip Fry <[FOI #33143 email]>
Sent: Friday, 5 December 2025 9:37 am
To: Enquiries National <[email address]>
Subject: Official Information request - Internal Records Relating to My Previous OIA

[You don't often get email from [FOI #33143 email]. Learn why this is important at https://aka.ms/LearnAboutSenderIdentific... ]

Dear Ministry of Education,

Kia ora,

Under the Official Information Act, I request all information held by the Ministry relating to the processing of my previous OIA request submitted on October 19 (OIA: 1354236, 1354237, 1354239, 1354242, 1354246 – Student Monitoring, Assessment and Reporting Tool (SMART) )

1. Internal Tracking and Assignment

All internal correspondence, logs, or records showing when my request was first received, assigned, or acknowledged within the Ministry.

The date and time any staff member or team was first alerted to my request.

2. Escalation and Awareness

Any record, email, or message indicating whether the request was escalated, and if so:

to whom

when

and for what reason.

3. Senior Leadership Notification

Any correspondence showing whether senior Ministry leaders (including the Secretary for Education, Deputy Secretaries, or acting equivalents) were:

informed of the request,

consulted on it,

or involved in decisions relating to the extension or collation of information.

4. Reasoning Behind the 40-Day Extension

Any written analysis, internal advice, emails, or notes used to justify the 40-day extension, including:

assessments of “substantial collation”

consultation requirements

or any other grounds considered.

5. Communications With the Minister’s Office

Any communications between the Ministry and the Minister’s Office relating to:

the request,

the extension,

or questions raised at the Education and Workforce Select Committee regarding this OIA.

6. Internal Comms/Media Involvement

Any communications involving:

the Ministry’s Communications team,

Risk/Issues teams, or

Legal Services
in relation to this OIA request.

Yours faithfully,

Phillip Fry

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Please use this email address for all replies to this request:
[FOI #33143 email]

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https://fyi.org.nz/change_request/new?bo...

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If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

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DISCLAIMER:
This email and any attachments may contain information that is confidential and subject to legal privilege. If you are not the intended recipient, any use, dissemination, distribution or duplication of this email and attachments is prohibited. If you have received this email in error please notify the author immediately and erase all copies of the email and attachments. The Ministry of Education accepts no responsibility for changes made to this message or attachments after transmission from the Ministry.

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