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Kia Ora Angela

 

Thank you for your email. I acknowledge receipt of your request under the
Local Government Official Information and Meetings Act 1987.

 

We received your request on 23 September 2025. We will endeavour to
respond to your request as soon as possible and in any event no later than
21 October 2025, being 20 working days after the day your request was
received. If we are unable to respond to your request by then, I will
notify you of an extension of that time frame.

 

 

Jen Amner

Legal Coordinator

 

Thames-Coromandel District Council

Private Bag 1001, 515 Mackay Street, Thames

p: 07 868 0200 

e: [1][email address]

w: [2]www.tcdc.govt.nz

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The contents of this e-mail may be CONFIDENTIAL OR LEGALLY PRIVILEGED, and
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Please consider the planet before printing out this email. Thank you.

 

 

 

 

 

 

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Kia ora Angela
 
I refer to your request for information dated 23/09/25 for copies of all
documents held by Thames-Coromandel District Council since 1889 that
concern or connect with Harataunga Land Titles SA603/296; SA20B/844,
SA39B/1000 and all predecessor or successor titles.
 
Council notes that Consent Information is available on our [1]Consent
tracker tool and current rating information is available on the [2]Online
Rating Information Database; in both cases these databases can be searched
by property address.
 
For the balance of your request, Council has several concerns about
processing this within 20 working days which are outlined below:
 
•       Council's records have been digitised since 2002, with some
information “backscanned” onto our document management system. To locate
the information of interest from 2002 to date, several different searches
would be required to manually isolate the information of interest. This
would include a search by property address. Council has located 2
addresses associated with the title references above but has been unable
to locate a physical address connected with SA20B/844. Council notes that
LINZ website provides some information on finding historic land records
and their land record search also shows prior references.
 
•       The paper archives are organised by Subjects and by Roads rather
than by title or property and there is limited ability to search these by
keyword. Council is therefore unable to isolate the historic files that
may contain the information you have requested. Thames County Council
Minute books are held dating from 1883 to 1974 and the Coromandel County
Minute book from 1948 to 1975. Council must adhere to the rules set by the
Chief Archivist regarding how we must manage and provide access to
archives, including the obligation to supervise public access. This means
that there would likely need to be a charge implemented for access to
archive information, depending on the amount of supervision time required.
 
•       You have requested information about specific families which is
likely to include a degree of personal information. However, no
documentation has been provided to demonstrate your authority to receive
such information. In addition, Council has searched one of the family
names, under which are numerous contact records. None of these have an
obvious connection to any Harataunga land title so Council was unable to
identify which specific contacts your request refers to.
 
•       You have also requested information about Papakura Borough
Council. Council is unsure why you believe this information to be held at
Thames Coromandel District Council
 
Council concludes that the time required to compile information in
relation to your request as currently framed would be excessive and
Council is unable to generate a time estimate for completion or likely
charge.
 
Council asks you to reconsider your request, taking into account that
Council has 20 working days to compile information. You may wish to refer
to the [3]Ombudsman Guide Making Official information requests: a guide
for requesters. Council is refusing your request as currently framed,
relying on section 17(f) of the LGOIMA, that the information requested
cannot be made available without substantial collation or research.
 
You have the right to seek an investigation and review by the Ombudsman of
this decision. Information about how to make a complaint is available at
[4]www.ombudsman.parliament.nz or freephone 0800 802 602.
 
 
Jen Amner
Legal Coordinator
 
Thames-Coromandel District Council
Private Bag 1001, 515 Mackay Street, Thames
p: 07 868 0200 
e: [5][email address]
w: [6]www.tcdc.govt.nz
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The contents of this e-mail may be CONFIDENTIAL OR LEGALLY PRIVILEGED, and
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addressed to you, you must not use, read, distribute or copy this
document. If you have received this document by mistake, please call us
and destroy the original. Thank you.
 
Please consider the planet before printing out this email. Thank you.
 
 
 
 
-----Original Message-----
From: [11][FOI #32370 email]
<[12][FOI #32370 email]>
Sent: Tuesday, 23 September 2025 4:14 PM
To: OIA/LGOIMA requests at Thames-Coromandel District Council
<[13][Thames-Coromandel District Council request email]>
Subject: Official Information request - Hovell Thwaites
 
Dear Thames-Coromandel District Council,
 
Please provide copies of all documents held by Thames–Coromandel District
Council since 1889 that concern or connect with:
 
Harataunga Land titles SA603/296, SA20B/844, SA39B/1000 and all
predecessor or successor titles.
 
All resolutions, minutes, officer reports, and committee papers invoking
or relying on the Public Works Act, including road/reserve declarations,
takings, or road stoppings.
 
All resource and subdivision consents, consent notices, engineering
approvals, and survey instructions relating to those titles.
 
Any documents or correspondence referencing 4 Vernon Street, Papakura or
the Papakura Borough Council special loan resolution of 23 July 1968.
 
All correspondence, agreements, or memoranda with LINZ, Māori Land Court,
Ministers, or the Hauraki Māori Trust Board relating to the above.
 
Any rates, charges, or development contribution records applied to those
parcels or unit titles.
 
Include all related index maps, registers, and audit logs.“All
predecessor-council archives held by or for TCDC relating to the area
(e.g., Coromandel/Thames County, Road Boards): minutes, engineer’s
reports, road formation/realignment files, compensation ledgers.
 
All documents concerning the Goudie family and Papa Aroha: creation/use of
unit titles, the legal effect of those units (what they
evidence/reference/secure), and any licences/leases tied to the holiday
camp/park.
 
Any file explaining why “Papa Aroha camp” is referenced in Papakura
Gazette notices, including inter-council or Ministerial liaison.
 
Include all related index maps, registers, and audit logs.”
All council minutes, committee papers, correspondence, or meeting notes
naming any member of the Hovell, Potae, or Thwaites families.
 
Any records showing the relationship, dealings, or correspondence between
the Council (or predecessor local authorities) and any member of the
Hovell family.
 
Yours faithfully,
 
Angela
 
-------------------------------------------------------------------
 
This is an Official Information request made via the FYI website.
 
Please use this email address for all replies to this request:
[14][FOI #32370 email]
 
Is [15][Thames-Coromandel District Council request email] the wrong address for Official
Information requests to Thames-Coromandel District Council? If so, please
contact us using this form:
[16]https://aus01.safelinks.protection.outlo...
 
Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[17]https://aus01.safelinks.protection.outlo...
 
If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.
 
 
-------------------------------------------------------------------
 
 

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Kia Ora Angela
 
Thank you for your email. I acknowledge receipt of your request under the
Local Government Official Information and Meetings Act 1987.
 
We received your request on 6 October 2025. We will endeavour to respond
to your request as soon as possible and in any event no later than 4
November 2025, being 20 working days after the day your request was
received and taking into account Labour Day. If we are unable to respond
to your request by then, I will notify you of an extension of that time
frame.
 
 
Jen Amner
Legal Coordinator
 
Thames-Coromandel District Council
Private Bag 1001, 515 Mackay Street, Thames
p: 07 868 0200 
e: [1][email address]
w: [2]www.tcdc.govt.nz
[3][IMG] [4][IMG] [5][IMG]
[6][IMG]
The contents of this e-mail may be CONFIDENTIAL OR LEGALLY PRIVILEGED, and
is intended only for the persons named above. If this e-mail is not
addressed to you, you must not use, read, distribute or copy this
document. If you have received this document by mistake, please call us
and destroy the original. Thank you.
 
Please consider the planet before printing out this email. Thank you.
 
 
 
-----Original Message-----
From: Angela <[FOI #32370 email]>
Sent: Monday, 6 October 2025 10:52 AM
To: Contact Legal <[email address]>
Subject: Re: Response
 
Kia ora,
 
Further to your refusal under s 17(f) LGOIMA, I now narrow and reframe the
scope of my request. Please provide copies of the following, limited to
Council records (including predecessor bodies: Thames County, Coromandel
County, and local Road Boards):
 
Instrument-linked records
 
All Council minutes, resolutions, officer reports, or engineer’s files
that reference:
 
Instrument 7032934.1 (Westpac GPOA, 2006)
 
Instrument 7095691.1 (Vesting Order under s99A LTA)
 
Instrument H742994.1 (Transfer involving Hovell/Potae interests)
 
Title SA20B/844, and SA39B/1000
 
Public Works Act takings / easements
 
Any resolutions or reports concerning the creation of easements, road
formations, stoppings, or takings over Harataunga lands linked to the
above titles or instruments.
 
Please identify index maps or compensation ledgers used in these files.
 
Family-linked dealings in Council records
 
Any Council minutes or correspondence between 1940–1980 in which the
surnames Hovell, Thwaites, Potae, or Goudie appear in relation to
Harataunga or Kennedy Bay lands, or in relation to the above
instruments/titles.
 
Rates and development contributions
 
First rating records and any development contribution assessments applied
to SA20B/844, or SA39B/1000.
 
I accept extracts, scanned images, or supervised access to minute books if
more efficient.
 
Ngâ mihi,
Angela
 

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