THAMES-COROMANDEL DISTRICT COUNCIL
Minutes of an Ordinary Meeting of
Coromandel/Colville Community Board
Held 12 September 2002, Commencing 4.00 pm
PRESENT
C Stark - Chair
T Brljevich
J Morrissey
J MacLean
J Walker (9.30 pm)
IN ATTENDANCE
Chief Executive Officer (Item 6.2)
The Mayor (Item 6.2)
Communication’s Manager (Item 6.3)
Area Manager – Thames/Coromandel
Board Secretary
1.0 Meeting Conduct
In accordance with the Local Authorities (Members’ Interests) Act 1968, Members are reminded to declare an
interest in items which they have a direct or indirect pecuniary interest. In such circumstances, Members are
required to abstain from discussion and voting and ensure that the declaration is recorded in the minutes of
the meeting.
1.1
Apologies and Leave of
No apologies were received.
Absence
File:
15.10.10.03
1.2
Matters Not on the Agenda
No items were received
File:
15.10.10.03
1.3
Public Forum
The following members of public were received:
File:
15.10.10.03
Colville Public Toilets
Andrea Goodman attended the meeting to request that the
Board support a community initiative to tile the back wall of
File:
20.80.10.01
the Colville Public Toilets. The Board was advised that this
would be a school holiday project for the parents and
children. Further to this the Board was also asked to provide
a grant toward the project. (
Post Item 4.6)
Ordinary Meeting: Minutes
Coromandel/Colvil e Community Board
12 September 2002
Keep Coromandel Beautiful
Sue Wright attended the meeting to advise the Board of the
following matters:
File:
55.45.03.03
20.08.18.01
Hauraki House – Garden Bank
The work on the garden is now nearly complete, with only
minor tasks left to do.
Buffalo Cemetery
The contractor whilst mowing the cemetery has done more
damage to the graves and headstones. The Board was also
asked to follow-up when the previous damage to the
gravestones would be attended to.
Hauraki House
Sue Wright asked that the Board investigate further the matter
Management Committee
of the roofing iron corroding on Hauraki House.
File:
C.3027.230
Kennedy Bay Road
Elsie Nightingale and others attended the meeting to express
concern regarding the proposal from Rayonier NZ Ltd to
File:
66.3001
truck logs out of Kennedy Bay over the Kennedy Bay Hill.
3001.1302
The following concerns were raised:
No consultation held with local residents
Safety – the road has crumbling edges, scoured water
tables, tight corners and very narrow one-way sections
Can the Kennedy Bay Road sustain this proposed usage?
Who will be liable for any accidents occurring from the
use of large trucks on the road?
What inconvenience is this extra large traffic going to
have on the residents of Kennedy Bay and further north?
Mrs Nightingale further stated that the whole proposal,
including the environmental effects of the harvestings should
be subjected to public consultation.
(Post Item 4.1)
Christine Faircloth, Kennedy Bay Rural Delivery, attended
the meeting to express her concern regarding the poor
condition of Kennedy Bay Road to cope with the proposed
heavy traffic and usage.
Denis Stapleton, Tuateawa resident attended the meeting to
advise the Board that he travels the road to Coromandel every
day to his business and is very concerned at the proposal to
have logging trucks using the Kennedy Bay Hill.
He stated that his preferred choice would be to have the
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Ordinary Meeting: Minutes
Coromandel/Colvil e Community Board
12 September 2002
logging trucks use the alternative route through Colville as
this road is in better condition.
Mr Stapleton also raised the following matters:
Kapanga Road –
Support for the cobblestone project being delayed till after
Cobblestones
Easter 2003. Also requested that the project is monitored so
that pavers are not left on pellets on the side of the road for
File:
66.3027
long periods as he has had his front shop window smashed
twice.
Causeway – Kennedy Bay
Mr Stapleton sought support from the Board to request that
Road
Council take immediate action to raise the portion of
Kennedy Bay Road immediately north of Mangatu Road.
File:
66.3001
It was noted that this portion of road is regularly covered with
tidal water and should be raised.
Further to this a portion of road further north at the little
bridge on the foot of the Tuateawa Hill was also identified as
requiring urgent attention as any rainfall in a short period of
time floods this area.
Kapanga Road –
Karen Ross attended the meeting to advise the Board that as
Cobblestones
shop owners they would prefer the cobblestone project on
Kapanga Road to be deferred till after Easter 2003.
File:
66.3027
The Board was further advised that in previous years, as
owners of the Peppertree Restaurant, they have always
maintained the tree roots under the footpath as this has only
taken a couple of hours every six months.
In closing Ms Ross stated that she was very disappointed for
the town that the Pottery Lane extension project has been
cancelled.
D Foreman –
David Foreman attended the meeting to provide the Board
21A Colville Road
with further supporting material in relation to his application
for proposed travellers accommodation.
(Post Item 4.7)
File:
3000.21A
Kapanga Road –
Eddy Windhager attended the meeting to advise the Board of
Cobblestones
his objection to the cobblestone project being commenced
prior to Easter 2003.
File:
66.3027
Hauraki House Reserve
Terry Lawton, Coromandel Lions Club, attended the meeting
to seek support from the Board to hold a Dress-up Bike
File:
C.3027.230
Parade on the Hauraki House Reserve on 19 October 2002 as
part of the 150th Gold Strike Commemoration events.
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Ordinary Meeting: Minutes
Coromandel/Colvil e Community Board
12 September 2002
Coromandel Sport
Keith Stephenson attended the meeting to advise the Board
Domain – Skate Park
that the Coromandel Skate Park Club has received a $10,000
grant from Trust Waikato toward the establishment of a
File:
C.3040.240
facility on the Coromandel Sport Domain.
Further to this the Board was also informed about the “K2
Event” being planned for 2 November 2002.
Coromandel Resident &
Gary Bree & Joan Bridge attended the meeting to request that
Ratepayers Assn
the Board actively support the reduction of speed limits
within the Coromandel town area.
File:
10.68.10.01
Further comment was made that the speed limit on Tiki Road
(SH25) should be reduced to provide property owners with
the opportunity for subdivision.
2.1
Minutes:
Resolved
Ordinary Meeting
- 8 August 2002
That the minutes of an ordinary meeting of the
Coromandel/Colville Community Board held 8 August 2002
File:
15.10.10.03
be adopted as a true and correct record of proceedings.
Stark/Morrissey
2.2
Minutes:
Resolved
Special Meeting
- 14 August 2002
That
the
minutes
of
a
special
meeting
of
the
Coromandel/Colville Community Board held 14 August 2002
File:
15.10.10.03
be adopted as a true and correct record of proceedings.
Brljevich/MacLean
2.3
Minutes:
The minutes of the Coromandel Harbour Committee meeting
Coromandel Harbour
held 6 August 2002 were presented.
Committee
- 6 August 2002
Furey’s Creek Jetties
File:
15.10.10.05
The Board requested that the Community Services Manager
provide a report on the current status of the jetties in Furey’s
Creek and further provide options available for the removal or
upgrade of the unsafe jetties.
Hannaford’s Jetty Footpath
The Board requested that quotes be sought for the installation
of a concrete footpath from the parking area to Hannaford’s
Jetty.
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Ordinary Meeting: Minutes
Coromandel/Colvil e Community Board
12 September 2002
Resolved
Minutes of the Coromandel Harbour Committee meeting held
6 August 2002 be received.
Stark/MacLean
2.3.1 Coromandel Wharf – Caltex A letter from Caltex NZ Ltd in response to the Board’s
Lease
request to consider the collection of a portion of the users fuel
accounts for the maintenance of the Wharf was presented.
File:
45.60.10.01
The Board requested that a copy of the letter be forwarded to
the next Harbour Committee meeting for information.
Further to this, the Board sought an update of the Lease
renewal for Caltex Ltd, as a response has not been received
from their July meeting to health and safety issues raised
regarding the storage of fuel on the Wharf.
Resolved
That the information be received.
Brljevich/Morrissey
2.4
Notes:
The notes taken at the Service Delivery Quarterly Workshop
Service Delivery Quarterly
held 5 August 2002 were presented.
Workshop
-
5 August 2002
The Board noted that no response has been received from the
File:
15.10.10.03
Utilities Manager on various issues raised in regard to the
Coromandel Water Supply and requested that a response be
provided for the October meeting.
Resolved
1. That the notes of the Service Delivery Quarterly
Workshop held 5 August 2002 be received.
2. Montgomery Watson Harza be requested to provide a full
report including costings on the following projects as the
Board has concerns regarding quality and cost:
Tiki Road Footpath Extension
Whangapoua Road Ford (to reservoir)
Brljevich/MacLean
3.1
Annual Community Grants
A draft Annual Community Grants application was presented
Fund
for the Board’s consideration.
File:
15.10.10.03
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Ordinary Meeting: Minutes
Coromandel/Colvil e Community Board
12 September 2002
Resolved
That the Board adopt the Annual Community Grants
application and confirm closing date for applications as 31
October 2002.
Brljevich/Stark
3.2
Kennedy Bay –
A request for a grant from the Board to provide maintenance
Beach Road
on the Beach Road, Kennedy Bay was presented.
File:
66.1114
Much discussion ensued regarding this matter and the Board
suggested that the Trustees approach Rayonier NZ Ltd on
behalf of the property owner logging the pine trees on the
adjoining property for a contribution toward the maintenance
of the Beach Road as a gesture of goodwill toward the
Kennedy Bay community for the disruption that will be
caused by the logging over the three month period.
It was further suggested that the Kennedy Bay Mussel
Company be approached for a contribution as this road is
used to transport product that is landed on the beach from the
mussel farm.
Lastly members requested that the Trustees be advised of the
application process for the Annual Community Grants and its
closing date.
3.3
Coromandel Flood
A progress report from Bain Cross on the recent works
Management Plan
carried out on the Coromandel Flood Management Plan was
presented.
File:
35.10.18.01
Resolved
That:
1. The information be received.
2. A workshop be held 16 September 2002 to progress the
Coromandel Flood Management Plan.
Brljevich/Morrissey
4.1
Harvesting & Transport
A letter from Rayonier NZ Ltd detailing a proposal to harvest
Proposal – Kennedy Bay
15 hectares of Radiata Pine situated in Kennedy Bay was
presented.
File:
3001.1302
Members discussed their various concerns and also took into
consideration comments made during public consultation
regarding this proposal.
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Ordinary Meeting: Minutes
Coromandel/Colvil e Community Board
12 September 2002
Resolved
That the Board is opposed to the logging of the pine trees
over the Kennedy Bay Hill and request that the following be
forwarded to the applicant, Council and Environment
Waikato:
Clarification of liability should accidents or damage to
road occur.
Is Council considering the safety of general road users
allowing such large vehicles to dominate the road?
Has the route of transportation for the logs from existing
site to the main road been identified?
Does Kennedy Bay Road have a vehicle weight limit on
it considering the width and condition of the road?
What is proposed to happen to branches and debris from
trees once felled?
Stark/Brljevich
4.2
Draft Transit NZ Capital
The Draft Transit NZ East Waikato State Highway Capital
Works Programme –
Works Programme for 2003/04 was presented.
2003/04
Resolved
File:
65.91.01
That the information be received.
Stark/Brljevich
4.3
Mobile Shop Trading Areas
Resolved
– Coromandel
That the Board confirm the existing restricted and prohibited
File:
40.45.10
trading areas for mobile traders in the Coromandel Town
area.
Morrissey/Walker
4.4
Dog Control – Exercise,
The Board was advised that the Dog Control Policy requires
Banned & Restricted Areas
Community Boards to review the exercise areas and banned
or restricted areas annually.
File:
05.08.15.01
Further to this public submission has been invited and will
close 27 September 2002 and that the Board will hear any
submissions made at their 10 October 2002 meeting.
Resolved
That the information be received.
Walker/MacLean
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Coromandel/Colvil e Community Board
12 September 2002
4.5
Furey’s Creek – Resource
The Board was advised that the consent for metal extraction
Consent
below the Whangarahi Bridge expired at 30 August 2002.
File:
30.30.10.36
Resolved
That the Board seek renewal of the resource consent for
metal extraction below the Whangarahi Bridge.
Stark/Walker
4.6
Public Toilet – Colville
A request from the Colville community to tile the back wall
of the Colville public toilet block and for the Board to
File:
20.80.10.01
consider a grant toward the project was presented.
The Board commended the enthusiasm of the Colville
community and raised no objection to the tiling of the back
wall of the public toilet.
Resolved
That the Board provide a grant of $200 for the Colville
community to tile the back wall of the Colville Public
Toilets.
Stark/MacLean
4.7
D Foreman –
A request from the property owner of 21A Colville Road,
21A Colville Road
Coromandel seeking a waiver of resource consent conditions
pertaining to his proposed travellers accommodation was
File:
3000.21A
presented.
The Board discussed the various conditions surrounding this
application and agreed that there seems to be an inequity
with various subdivisions in Coromandel, however was
unable to provide any solutions to the conditions required for
the upgrade of the roadway.
Resolved
That the Board support a waiver to build within one meter of
the boundary of the adjacent reserve.
Brljevich/Morrissey
4.8
Coromandel Water Supply
Member MacLean stated concern that areas still remain
within the Coromandel Water Supply that do not have full
File:
30.50.18.01
fire fighting coverage even though this was to be included in
the original cost of the project.
Further concern was raised that the property owners within
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Ordinary Meeting: Minutes
Coromandel/Colvil e Community Board
12 September 2002
the area of benefit will now be required to pay a further
amount to complete the project.
Member Walker agreed and added that these areas have been
charged the same lump sum contribution but are receiving a
lesser service.
Member Stark suggested that the members meet to discuss
this matter in more depth and prepare an option paper for the
October meeting.
6.0 Administrative Reports And Items For Information
6.1
Action Schedule
The Action Schedule was presented and the following items
discussed:
File:
15.10.10.03
Sport Domain
An estimated cost to extend the playing fields at the Sport
Domain as specified in the contract documents prepared by
File:
C.3040.240
Llandem Engineers Ltd was presented.
Resolved
That quotes be sought for the complete project as identified
in the contract documents, including the construction of the
earth embankment.
Morrissey/Brljevich
Woollams Avenue Carpark
The Board requested that the sealing of the Woollams
Avenue Carpark be deferred.
File:
C.3029.44
Hauraki House Reserve
Resolved
File:
C.3027.230
That the Board support the Lions Club’s request to use the
Hauraki House Reserve for a Dress-up Bike Parade on 19
October 2002 subject to the ground being dry and the reserve
being left tidy.
Brljevich/MacLean
Kapanga Road –
Members discussed the damage being caused to the footpath
Cobblestones
by the Pepper Tree outside the Peppertree Restaurant
property. The Board requested that a letter be sent to the
File:
66.3027
property owner requesting that the tree be maintained to
alleviate the problem being caused to the pavement.
Further to this, Member MacLean raised a concern regarding
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Ordinary Meeting: Minutes
Coromandel/Colvil e Community Board
12 September 2002
the proposed location of the veranda posts for the new shops
being built in Kapanga Road. It was requested that the Area
Manager investigate this matter with the Regulatory Services
Manager to avoid any future inconvenience to pedestrians.
6.2
Chief Executive’s Quarterly
The Chief Executive joined the meeting to present his
Report
quarterly report on key activities within the organisation.
File:
50.22.01
The following matters were discussed:
Annual Plan process – requested that a public meeting be
held in Coromandel, with staff support, before
submissions close on the draft plan to allow better
consultation.
Funding Policy – request that a workshop be held before
submissions close.
Meeting Frequency – The Chief Executive advised that
the various Boards are responsible for their meeting
frequency and budgets.
Recommendation
That the Chief Executive’s Quarterly Report be received.
Stark/Morrissey
The Mayor also joined the meeting and provided a verbal
report to the Board on the following items:
Mayoral Relief Fund
Kopu Bridge
Proposed Whangapoua Timber Mill
Thames Hospital
Resolved
That the information be received.
Morrissey/Brljevich
6.3
Customer Satisfaction
A report was presented by the Communication’s Manager to
Report
inform the Board of the results of the National Research
Bureau “Public Perceptions and Interpretations of Council
File:
15.10.10.03
Services and Representation” Survey.
This survey has been completed for the fourth year. The
presentation included an overview of its results with
particular emphasis on the Coromandel/Colville Community
Board Ward area.
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Ordinary Meeting: Minutes
Coromandel/Colvil e Community Board
12 September 2002
A summary of the overall satisfaction/dissatisfaction levels
with each of Council’s key activities was also provided.
Members noted the results indicated for the Coromandel
Water Supply and the Communication’s Manager advised
that further survey work could be carried out to provide more
detailed responses to this issue.
Resolved
That the information be received.
MacLean/Stark
6.4
Area Manager's Report
A report on activities within the Coromandel Area Office
during the month of August 2002 was presented.
File:
15.10.10.03
Resolved
That the Area Manager’s August 2002 report be received.
Brljevich/MacLean
6.5
Chairperson’s Report
A report from the Board Chair on various activities within
the Ward was presented.
File:
15.10.10.03
Resolved
That the Chairperson’s Report be received.
MacLean/Brljevich
6.6
Members' Reports
Members reported on the following:
File:
15.10.10.03
MacLean
Service Delivery Review Hearing
Cr Wood – Thames
World Clean-up Week
6.7
Questions
No questions were received.
There being no further business the meeting closed at
10.20 pm.
C Stark
Chairperson
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Coromandel/Colvil e Community Board
12 September 2002
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