Tçnâ koe Al,

 

REQUEST FOR INFORMATION - LOCAL GOVERNMENT OFFICIAL INFORMATION AND
MEETINGS ACT 1987: ACKNOWLEDGEMENT OF REQUEST

 

I am writing to acknowledge receipt of your official information request
dated 18 August 2025, for information on the configuration and
documentation of AI Assistants used by Hutt City Council.

 

We will endeavour to respond to your request as soon as possible, and no
later than 20 working days from the date it was received. Based on this
timeframe, you can expect a response by 15 September 2025. If we are
unable to respond by that date, we will notify you of an extension.

 

If the information you have requested is no longer required, we would
appreciate you letting us know.

 

Please note that we may publish our response to your request, including
your name, on Council’s website if we consider there is a public interest
in sharing the information provided to you. You can view published
responses at: [1]Proactive releases | Hutt City Council.

 

Ngâ mihi nui,

 

Rebekah van der Splinter
Senior Advisor, Official Information and Privacy

 

Hutt City Council, 30 Laings Road, Hutt Central, Lower Hutt 5010 
P: 04 570 6666  |  W: [2]www.huttcity.govt.nz

                                                              

-----Original Message-----
From: Al Ross <[FOI #32053 email]>
Sent: Monday, 18 August 2025 11:16 pm
To: Information Requests <[Hutt City Council request email]>
Subject: Official Information request - AI Assistant configuration

 

[You don't often get email from
[3][FOI #32053 email]. Learn why this is
important at [4]https://aka.ms/LearnAboutSenderIdentific... ]

 

Dear Hutt City Council,

 

On the Council's website, there are 13 AI agents listed:

 

HCC Meeting Minute Drafting AI Assistant HCC Project Status Brief AI
Assistant HCC Project Brief AI Assistant HCC Project Initiation Document
AI Assistant HCC C&E Plan AI Assistant HCC FAQ Drafting AI Assistant HCC
Social Media Post Drafter HCC Consultation Analysis AI Assistant
(incomplete) HCC Memo/Report Peer Review AI Assistant Traffic Management
Plan Review AI Assistant Job Description/Job Advert Drafting AI Assistant
Internal Communications AI Assistant Workshop Planning AI Assistant

 

Please share the configuration details for each one:

1. Meta prompts

2. Conversation starters

3. Knowledge files

4. Any configured actions

 

5. Any other documentation about these agents

 

Yours faithfully,

Al Ross

 

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This is an Official Information request made via the FYI website.

 

Please use this email address for all replies to this request:

[5][FOI #32053 email]

 

Is [6][Hutt City Council request email] the wrong address for Official
Information requests to Hutt City Council? If so, please contact us using
this form:

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Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[8]https://aus01.safelinks.protection.outlo...

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

 

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References

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