Kia ora Hemant

 

Thank you for your request for all internal correspondence since 1st of
Jan 2025 that mentions or implies that the Mayor has forgotten details of
previous briefings

 

We have attached an information sheet on our processes and requirements
under the Local Government Official Information and Meetings Act 1987.

 

We will respond to your request as soon as possible and in any event no
later than 20 working days after the day your request was received. This
will be by 14 May 2025.

 

If you have further questions please feel free to contact Fernanda
Maciel via reply email to [1][Auckland Council request email]
quoting reference 8140015864.

 

 

Ngā mihi,

The Privacy and LGOIMA team

Auckland Council

 

From: Hemant <[FOI #30711 email]>
Sent: Sunday, 13 April 2025 11:35 pm
To: Official Information <[email address]>
Subject: Official Information request - Mayor's forgetfulness

 

Dear Auckland Council,

I would like to get all internal correspondence since 1st of Jan 2025 that
mentions or implies that the Mayor has forgotten details of previous
briefings.

Based on these two statements from the Mayor, it is obvious there is at
least one case of this.
1) [2]https://www.instagram.com/mayor.auckland...
2)
[3]https://newsroom.co.nz/2023/03/27/browns...

Yours faithfully,

Hemant

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[4][FOI #30711 email]

Is [5][Auckland Council request email] the wrong address for
Official Information requests to Auckland Council? If so, please contact
us using this form:
[6]https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[7]https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

show quoted sections

Hi Hermant,

 

Thank you for your request for information.

 

We have considered your request for information, and we are unable to
grant your request in its current form because the information requested
will require substantial collation and research as as we
cannot clearly determine the information that is being requested. 

 

In order to identify any email that mentions or implies that the Mayor has
forgotten details of previous briefings, we would have to go though all
correspondence sent or received by the Mayor
as well as correspondence exchanged with anyone within or outside Auckland
Council since January 1, 2025.

 

We would need to run an ICT search to look for the emails. We have seen in
our experience of conducting these searches that even the most
well-defined search will include results that are not relevant to the
search, but because a particular combination of key words happened to be
contained in a set of documents that have nothing to do with the search in
question, these will nevertheless be presented. It is therefore essential
that we manually review the results returned by the tool to establish
whether or not they are relevant.

 

I wonder if you could consider ways to refine this search to reduce the
administrative burden but still provide you with useful information. Some
ideas I have had include –

 

·               searching only for emails from or to one or two named
individuals

·               providing a key word to search on – if you could think
about this one, based on what you are looking for, is there are word or
phrase that we could search for?

 

Please consider ways to narrow down your request, otherwise it is likely
that it will be refused under section 17(f) of the LGOIMA as the request
involves substantial collation or research.

 

Please get back to me by Tuesday 22 April if you wish to refine it.

 

Thank you,

 

Fernanda Maciel

Privacy & Official Information Business Partner  | Te Hoa Kaipakihi
Pârongo Matatapu, Ôkawa hoki |

Customer Experience & Digital Services | Te Wheako â-Kirihoko me ngâ
Ratonga Matihiko

Auckland Council |Te Kaunihera o Tâmaki Makaurau

Visit our website: [1]www.aucklandcouncil.govt.nz

 

 

 

 

 

From: Hemant
Sent: Sunday, 13 April 2025 11:35 pm
To: Official Information
Subject: Official Information request - Mayor's forgetfulness

 

Dear Auckland Council,

I would like to get all internal correspondence since 1st of Jan 2025 that
mentions or implies that the Mayor has forgotten details of previous
briefings.

Based on these two statements from the Mayor, it is obvious there is at
least one case of this.
1) [2]https://www.instagram.com/mayor.auckland...
2)
[3]https://newsroom.co.nz/2023/03/27/browns...

Yours faithfully,

Hemant

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[4][FOI #30711 email]

Is [5][Auckland Council request email] the wrong address for
Official Information requests to Auckland Council? If so, please contact
us using this form:
[6]https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[7]https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

show quoted sections

Hi Hermant,

 

The eDiscovery system is used by our ICT team and the search parameters
are below:

 

+------------------------------------------------------------------------+
|EMAIL SEARCH |
| |
|  |
|------------------------------------------------------------------------|
|Between |  |
|--------------------------------+---------------------------------------|
|To |  |
|--------------------------------+---------------------------------------|
|From |  |
|--------------------------------+---------------------------------------|
|Keyword Search |  |
| | |
|  |  |
| | |
| |  |
| | |
| |  |
| | |
| |  |
|--------------------------------+---------------------------------------|
|Date Range |  |
+------------------------------------------------------------------------+

 

We need at least a date range and some keywords to be able to search using
eDiscovery.

 

I hope the above is helpful.

 

Kind regards,

 

Fernanda Maciel

Senior Privacy & Official Information Business Partner

Customer Experience & Digital Services

 

 

From: Hemant <[FOI #30711 email]>
Sent: Tuesday, 22 April 2025 9:35 pm
To: Official Information <[email address]>
Subject: Re: Official Information request -8140015864 - Mayor's
forgetfulness

 

Dear Fernanda Maciel,

What system is used to search - if you let me know the technology / search
parameters i might be able to narrow it down.

Yours sincerely,

Hemant

show quoted sections

Hi Hermant,

 

As we are unable to proceed with your request in its current form, I will
close it. However, please feel free to submit a refined request at any
time.

 

Kind regards,

 

Fernanda Maciel

Senior Privacy & Official Information Business Partner

Customer Experience & Digital Services

 

From: Fernanda Maciel On Behalf Of Official Information
Sent: Wednesday, 23 April 2025 9:31 am
To: Hemant <[FOI #30711 email]>
Subject: Official Information request -8140015864 - Mayor's forgetfulness

 

Hi Hermant,

 

The eDiscovery system is used by our ICT team and the search parameters
are below:

 

EMAIL SEARCH

 
Between  
To  
From  
Keyword Search  

   

 

 

 
Date Range  

 

We need at least a date range and some keywords to be able to search using
eDiscovery.

 

I hope the above is helpful.

 

Kind regards,

 

Fernanda Maciel

Senior Privacy & Official Information Business Partner

Customer Experience & Digital Services

 

 

From: Hemant <[1][FOI #30711 email]>
Sent: Tuesday, 22 April 2025 9:35 pm
To: Official Information <[2][email address]>
Subject: Re: Official Information request -8140015864 - Mayor's
forgetfulness

 

Dear Fernanda Maciel,

What system is used to search - if you let me know the technology / search
parameters i might be able to narrow it down.

Yours sincerely,

Hemant

show quoted sections