Tēnā koe, 

 

Thank you for contacting Health NZ, Te Whatu Ora. This is an automatic
reply to confirm that we have received your email.  Depending on the
nature of your request you may not receive a response for up to 20 working
days.  We will try to respond to your query as quickly as possible.

 

 

Ngā mihi

 

Health NZ, Te Whatu Ora.

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Tçnâ koe ODT

Thank you for your email of 28 December 2024, asking for the following
information under the Official Information Act 1982 (the Act):

I have become aware of concerns regarding pecuniary and other conflicts of
interest involving Te Whatu Ora employees and external parties engaged in
various capacities on this  project. In light of these concerns, I request
the following information:

1. The names of all consultants, subcontractors, and their subsidiaries
engaged in any capacity in relation to the new Dunedin Hospital project.

2. A comprehensive disclosure of any known pecuniary or other conflicts of
interest, whether actual or potential, involving:

- Employees of Te Whatu Ora, particularly within the project management
office;
- Consultants, subcontractors, and their subsidiaries involved in the new
Dunedin Hospital project.

3. All records or documentation detailing:

- The processes undertaken to identify, declare, and manage conflicts of
interest across all roles associated with the new Dunedin Hospital
project;
- Specific instances where conflicts of interest were identified and the
steps taken to mitigate or address them.

4. Copies of Te Whatu Ora’s policies, frameworks, or guidelines for
managing conflicts of interest in large-scale infrastructure projects such
as the new Dunedin Hospital, including but not limited to guidance on the
engagement of consultants and subcontractors.

5. Any correspondence, meeting minutes, internal memos, or investigation
reports pertaining to the identification or management of conflicts of
interest within the context of this project.

This request is not limited to quantity surveying but includes all areas
of consultancy and subcontracting across the project.

Given the critical nature of this project and the public interest in
ensuring transparency, I expect this information to be provided in full
and in an accessible, searchable format such as spreadsheets or documents.

This email is to let you know that Health NZ needs more time to make a
decision on your request.

The Act requires that we advise you of our decision on your request no
later than 20 working days after the day we received your request.
Unfortunately, it will not be possible to meet that time limit and we are
therefore writing to notify you of an extension of the time to make our
decision, to 7 March 2025.

This extension is required because the volume of information and
consultations necessary to make a decision on your request are such that a
proper response cannot reasonably be made within the original time limit.

If you have any questions, please contact us
at [1][email address].

If you are not happy with this extension, you have the right to make a
complaint to the Ombudsman. Information about how to do this is available
at www.ombudsman.parliament.nz or by phoning 0800 802 602.

Nâku iti noa, nâ

 

Caroline Sides

Senior Ministerial Advisor | Kaitohutohu Mâtua

Government Services (OIA)
[2][email address]   
Health New Zealand | Te Whatu Ora
 

------------------- Original Message -------------------
From: ODT <[FOI #29650 email]>; 
Received: Sat Dec 28 2024 02:19:27 GMT+1300 (New Zealand Daylight Time)
To: [Health New Zealand request email]; 
Subject: Official Information request - Official Information Act Request –
Consultants, Subcontractors, and Conflicts of Interest Relating to the New
Dunedin Hospital

Dear Health New Zealand,

I am writing to formally request information under the Official
Information Act 1982 regarding the engagement of consultants,
subcontractors, and associated parties involved in the development of the
new Dunedin Hospital, as well as the management of conflicts of interest
in this context.

I have become aware of concerns regarding pecuniary and other conflicts of
interest involving Te Whatu Ora employees and external parties engaged in
various capacities on this  project. In light of these concerns, I request
the following information:

1. The names of all consultants, subcontractors, and their subsidiaries
engaged in any capacity in relation to the new Dunedin Hospital project.

2. A comprehensive disclosure of any known pecuniary or other conflicts of
interest, whether actual or potential, involving:

- Employees of Te Whatu Ora, particularly within the project management
office;
- Consultants, subcontractors, and their subsidiaries involved in the new
Dunedin Hospital project.

3. All records or documentation detailing:

- The processes undertaken to identify, declare, and manage conflicts of
interest across all roles associated with the new Dunedin Hospital
project;
- Specific instances where conflicts of interest were identified and the
steps taken to mitigate or address them.

4. Copies of Te Whatu Ora’s policies, frameworks, or guidelines for
managing conflicts of interest in large-scale infrastructure projects such
as the new Dunedin Hospital, including but not limited to guidance on the
engagement of consultants and subcontractors.

5. Any correspondence, meeting minutes, internal memos, or investigation
reports pertaining to the identification or management of conflicts of
interest within the context of this project.

This request is not limited to quantity surveying but includes all areas
of consultancy and subcontracting across the project.

Given the critical nature of this project and the public interest in
ensuring transparency, I expect this information to be provided in full
and in an accessible, searchable format such as spreadsheets or documents.

If parts of this request require clarification or refinement, I am
available to assist. Should any information be withheld, I request that
the specific statutory grounds for refusal be outlined in your response.

I look forward to receiving your response within the statutory timeframe
of 20 working days.

Yours faithfully,

ODT

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