Printed from https://fyi.org.nz/request/27515-interislander-using-google-suit-google-docs-sheets-ect?unfold=1 on November 22, 2024 02:09

Interislander using google suit (google docs, sheets ect)

Luna made this Official Information request to KiwiRail

KiwiRail did not have the information requested.

From: Luna

Dear KiwiRail,

I have heard that some of the interislander ships are using the google suit (google docs, sheets ect) of applications and have some questions about this.
1. when did they start using these applications.
2. When were they approved/ are these applications approved for use.
3. Does using them follow KiwiRails' data privacy policy

Yours faithfully,

Luna

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From: Dave Allard
KiwiRail

Good evening

I'd like to acknowledge receipt of your official information request for information as per the below.
We received your request on 5 July 2024, and will endeavour to respond to your request as soon as possible and in any event no later than 2 August 2024, i.e. the 20 working days after the day your request was received.
If we are unable to respond to your request by then, we will notify you of an extension of that timeframe.

I'll be looking after your request, so any questions please get in touch with me at this email address, or on the number below.

Cheers
Dave

Dave Allard  | Senior Government Relations Advisor
DDI: 027 201 8182
Level 4, Wellington Railway Station, Bunny Street, Wellington 6011 | PO Box 593, Wellington 6140, New Zealand

www.kiwirail.co.nz

-----Original Message-----
From: Luna <[FOI #27515 email]>
Sent: Friday, July 5, 2024 3:55 PM
To: KiwiRail <[email address]>
Subject: Official Information request - Interislander using google suit (google docs, sheets ect)

CAUTION EXTERNAL EMAIL: Do not click links or open attachments unless you know the content is safe.

Dear KiwiRail,

I have heard that some of the interislander ships are using the google suit (google docs, sheets ect) of applications and have some questions about this.
1. when did they start using these applications.
2. When were they approved/ are these applications approved for use.
3. Does using them follow KiwiRails' data privacy policy

Yours faithfully,

Luna

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From: Luna

Dear Dave Allard,

Are you able to give an answer, even if it is to be delayed as you have gone past the due date you were legally required to answer.
This is the third request from me that has been delayed.

Yours sincerely,

Luna

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From: Dave Allard
KiwiRail

Apologies, I had your request noted as being due on 6 August 2024.

I have enquired as to your request and am advised that KiwiRail uses the Microsoft productivity suite, and does not support the use of Google Suite applications for its operations.
Therefore there are no approval dates or data privacy policy considerations pertaining to the use of Google Suite that exist within KiwiRail's records.

Accordingly this request is declined under Section 18(e) - i.e. the information you have requested does not exist.

Kind regards
Dave

Dave Allard  | Senior Government Relations Advisor
DDI: 027 201 8182
Level 4, Wellington Railway Station, Bunny Street, Wellington 6011 | PO Box 593, Wellington 6140, New Zealand

www.kiwirail.co.nz

-----Original Message-----
From: Luna <[FOI #27515 email]>
Sent: Saturday, August 3, 2024 4:52 PM
To: Dave Allard <[email address]>
Subject: RE: Official Information request - Interislander using google suit - acknowledgement

CAUTION EXTERNAL EMAIL: Do not click links or open attachments unless you know the content is safe.

Dear Dave Allard,

Are you able to give an answer, even if it is to be delayed as you have gone past the due date you were legally required to answer.
This is the third request from me that has been delayed.

Yours sincerely,

Luna

-----Original Message-----

Good evening

I'd like to acknowledge receipt of your official information request for information as per the below.
We received your request on 5 July 2024, and will endeavour to respond to your request as soon as possible and in any event no later than 2 August 2024, i.e. the 20 working days after the day your request was received.
If we are unable to respond to your request by then, we will notify you of an extension of that timeframe.

I'll be looking after your request, so any questions please get in touch with me at this email address, or on the number below.

Cheers
Dave

Dave Allard | Senior Government Relations Advisor
DDI: 027 201 8182
Level 4, Wellington Railway Station, Bunny Street, Wellington 6011 | PO Box 593, Wellington 6140, New Zealand

www.kiwirail.co.nz

-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #27515 email]

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

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